Asset Management Using�Item Unique Identification (IUID)

1. Asset Management Using
Item Unique Identification (IUID)
Lynn Butler
Northrop Grumman
Information Technology
[email protected]
November 15, 2005

2. Highlights of UID Approach
Capstone UID Initiative
Item Unique Identification (IUID)
International Engagement and Impact
Opportunities
Next Steps
Challenges

3. UID: Capstone Initiative
•Prescribes the vision to efficiently and effectively
manage resources using globally unique
identification of:
•People
•Personal Property (i.e., tangible items)
•Real Property (e.g., buildings)
•Organizational Entities
•Sites or Locations
•Program
•Prescribes rules and assigns responsibilities for a
process of uniquely identifying tangible entities, their
attributes and their relationships

4. Unique Identification –
The Capstone View
Related ISO UID Initiative
•ISO 15459 proposal describes uniqueness for transportation units, location and
item unique identification
US DoD Vision of UID
Time Line
2007-2008
2006-2007
2005-
2006
2002-2
005
Enterprise Visibility
Accountability Value
OrganizationProgram Location Status
AT&L/P&R PA&E AT&L CJCS/P&R/AT&L
Property (AT&L)
Real Property
Personal
Property
AT&L
People (P&R)
Person Role
P&R
CJCS/P&R/AT&L
FormalAd HocBudgetACATAbsoluteRelativeConditionDisposition
IUIDRPUID FMIDEDIPI
Ability to describe
Ability to value
and account

5. DoD Vision for Item Unique
Identification (IUID)
DoD, its coalition partners, and industry
efficiently and effectively manage individual
tangible items of Government property with:
Item identification and tracking can enhance Configuration
Management, Systems Engineering, Logistics Support and
Operational Planning
near real-time situational awareness
using globally unique item identification
enabled by fast and accurate automatic data capture

6. Principles
Create data once, reuse many times
Embrace standards, but enable independence
Use master data sources
Every commodity area is unique
Goal: Standard master data set for finance,
acquisition, maintenance, transportation and
supply

7. 7
Item Unique Identification (IUID) – ISO Proposal
Air Transport
Association
EAN/UCC
American
National
Standards
Institute
(ANSI)
Text Element Identifiers:
[)>RSDDGSMFR 0CVA5GSSER 674A36458RSEoT
Note: DoD UID Program Office formally requested
an ISO issued numeric format code to replace DoD
assigned “DD” was approved for CD Ballot
No existing ISO method
EAN.UCC: Application Identifiers
[)>RS05GS800406141411A0B9C3D6RSEoT
EAN.UCC: Application Identifiers
[)>RS05GS800406141411A0B9C3D6RSEoT
MH 10.8.2: Data Identifiers
[)>RS06GS17V0CVA5GS1P1234GSS786950RSEoT
MH 10.8.2: Data Identifiers
[)>RS06GS17V0CVA5GS1P1234GSS786950RSEoT
After IUID – 3 Interoperable
International Business Sectors
Before IUID – 2 Interoperable
International Business Sectors
No Change
No Change
Bridging Business Sector Parts Identification through an Expanded ISO 15434
Interoperability
Enabled

8. AIDC Focused ISO AIDC Focused ISO
StandardsStandards
International Organization for
Standardization (ISO)
International Electrotechnical
Commission (IEC)
ISO/IEC Joint Technical
Committee 1 (JTC 1) - IT
ISO/IEC JTC 1
Subcommittee 31
WG 1
Data Carrier
Secretariat
Uniform Code Council (UCC)
WG 2
Data Structure
WG 3
Conformance
WG 4
RF Tags
WG 5
RTLS

9. 9
UID EquivalentsUID Equivalents
Criteria for UID Equivalents
Must contain an enterprise identifier which is assigned by a registration
or controlling authority
Must uniquely identify an individual item within an enterprise identifier,
product or part number
Must have an existing Data Identifier (DI) or Application Identifier (AI)
listed in ANSI MH10, Data Identifier and Application Identifier Standard
DoD Recognized UID Equivalents
Global Individual Asset Identifier (GIAI) EAN.UCC (AI:8004)
Global Returnable Asset Identifier (GRAI) EAN.UCC (AI: 8003)
Vehicle Identification Number (VIN) ISO 3779 (DI:I)
Electronic Serial Number (ESN, for cellular telephones only) TIA
(DI:22S)

10. Using Item Unique
Identification (IUID) for
Serial Management?
In today’s world, retail use of 1-D barcodes is mainstream and
indispensable.
Some items do have serial numbers.
Serial numbers are unique, but not outside of their enterprise or
commodity – the serial number assigned by XYZ Manufacturer
could be the same as one assigned by ABC Company.
Two identical cans of Coke from the same bottling plant will
show the same data on the Universal Product Code (UPC).
By combining enterprise identification and serialization, a
globally unique item identifier is created that differentiates
every item from every other item.
Each item has its own globally unique item identifier (UII).
MFR 0CVA5
SER 674A36458

11. Automatic Identification
Technologies - an Important
Enabler
DOCVA5674A36458DOCVA5674A36458
UII can
contain up to
78 characters
AIT enables
error-free
data
transfer!

12. IUID is About Permanent
Item Identification – RFID is
Not
IUID Item Unit Pack*
NO
Shipping Container
YES
*If the IUID Packaging is also an External Container or a
Shipping Container, it will have an RFID tag.
Palletized Unit Load Tag
YES
Exterior Container
YES
Pallet tag

13. UII and NSN – Related Not
Equal
NATO Stock Number (NSN) is a Tool for
Identifying a Group of Items that Meet a
Set of Capabilities
IUID Creates a Globally Unique Number
for a Specific Individual Item Among all
Items That are Considered Equal by NSN

14. Use the UID
Contract
(non-SAP)
SAP
Purchase
Charge
Card
Coop.
Agreement
Internal DoD
(E.g. Depots)
Economy
Act
Acquisition Channel
WAWF Purchase Log
Acceptance Tool
(WAWF?)
DEBX
Legacy Alias
Registry
UID Registry
Domain Services
Property
Records
Logistics
Systems
Configuration
Management
Systems
UPC/UID, Description, Value, Delivery time/place/method
Financial
Systems
UID + Description
UPC/UID,Value,Delivery
UPC/UID, Location, status
UID+Value
Enterprise
Services Industry
UPC/UID
Directories
UID/UPC
Validation
UPC/UID Validation
Property
Systems
UID
Validation
UPC/UID
Validation
Map UID to
baseline
Industry
Registries
(e.g. D&B)
FedReg
CCR
EID Validation
GCSS
Maintenance
Systems

15. Fixed and Variable Item Master DataFixed and Variable Item Master Data
15
Descriptive data
Concatenated UII
Issuing Agency Code
Enterprise Identifier
Original Part Number
Serial Number
UII Type
Description
Batch/Lot
Current Part Number
Current Part Number Effective Date
Manufacturer Identifier
Parent Concatenated UII
ContractInfo
Contract Number
Prime Contractor Identifier
Acceptance Code
Acceptance Date
Acquisition Cost
CLIN/SLIN/ELIN
Foreign Currency Code
Ship-to Code
Unit of Measure
Custody
CAGE
Contract Number
DoDAAC
DUNS
Received Date
Sent Date
Status Flag
Category Code (E or M)
Mark
Contents
Effective Date
AddedOrRemoved
Marker Code
Marker Identifier
Medium
Values in Mark Contents
Open Items
Custodian or Steward (System)
Location UID
Program UID
Item Status
Current Dollar Value of Item
Alias (system unique)
Indicates
data element
may change
during items
life
Pedigree Data

Pedigree Data

Used for PIPC
Used for Legacy
(Also used for
PIPC)

Used for
Legacy
(Also used for
PIPC)

16. International Engagement
•Prime Contractors Delivering Items to US DoD Must
Comply and Flow to Their Subcontractors
•Contractor Supported Tools for Implementation
•Standard Requirements Flowdown to Subcontractors - AIA
•Standard Industry Part Marking Qualification Guidance - GEIA
•Joint Industry/Government Conformance Guide – (AQSS - NDIA, AIA,
GEIA)
•Aerospace Industry Guide for IUID Data Exchange (AIA)
•All Significant Parts to be Marked with ECC 200 Data Matrix
•Air Transport Association (ATA) Has Already Adopted IUID
Marking as ATA Equivalent
•ISO Format Code Request
•Successful New item work Proposal (NP) ballot at TAG to add TEI
Format Code to ISO/IEC 15434
•Committee Draft (CD) Ballot passed 18:1 July 5, 2005
•Formal Committee Draft to be issued Oct 2005

17. Next Steps
Add Selectively to the Following IUID Pilot Projects
•Defense Medical Logistics Support System
•Small Arms Program Office
•Property Systems – AFEMS and DPAS
•PCARSS/LDD Integration
•Army and Naval Aviation Maintenance (Sikorsky; GE;
Boeing; Lockheed) – Integration maintenance systems
with OEMs and Depots
•Electronic Logistics Information Trading Exchange (ELITE)
Project using ISO 10303, AP239
•UID-driven improvements for T-700 management
Include ECC 200 Data Matrix Marking Requirements in
Mil-Std 130M
ERP Implementation of IUID Requirements

18. Data Systems Implementation
•Current Serial Number Tracking Systems (SNT,
SIM, UIT,….)
•Platform/Service specific (i.e. easy visibility across
services and platforms unavailable)
•Systems use different systems keys
•Not integrated or compatible
•ERP Current State:
•Customized solutions in Both Government and
Industry
•Non-uniform Field Length Requirements for
Concatenated Unique Item Identifier (UII)
• IUID Policy (78 max)
• Draft NATO STANAG (50 max)
• ISO (50 max?)
• Legacy Systems Implementation
• ERP Capabilities (varied)
• Interface with Legacy Local Systems

19. Data Systems Implementation
•Future Path
•Near Term - Integrate current serial tracking
systems around UII
•Mid to Long Term - ERP Systems Enable UII
Commonly Through
•Customized Solutions (least beneficial)
•Piecemeal Implementation
•Reduced Interoperability
•Common Requirements (likely path)
•More rapid Implementation
•Increased Capability
•Solution Provider Global Implementation (best)
•Increased Capability
•Reduced Costs

20. Marking is Marking - Right??
•ECC 200 Data Matrix Symbol is Flexible:
•Ink-jet
•Laser etch or laser bond
•Dot-peen
•Chem-etch
•Etc.
•Current Marking Method Likely Will Work
•Preferred approach to modify central reference drawing for data
plates and labels
•Items not previously marked in any way may require engineering
review
•Items that are direct part marked may require engineering review
•Current marking equipment should work
•Near term value is in the data capture accuracy and
speed and valuation

21. Where is the Future Benefit?
As population increases within
commodity and then within DoD other
benefits are possible for example:
•Engineering and Reliability Analysis
•Logistics Planning
•Operational Planning
•Maintenance Planning
•Usage based scheduling
•Predictive failure avoidance

22. Challenges
Contractor assignment of nonrecurring costs
over time vice charging to first contract with
IUID requirement
Get requirements consistently and correctly
placed in applicable contracts
Facilitate global acceptance through industry
and government standards
Gain corporate internal use to enhance utility
and reduce implementation costs
Integration with existing item data management