AST-201(3136).pptx ,ms power point presentation

ms power point

1. UAS RAICHUR COLLEGE OF AGRICULTURE BGUDI Course title: Agricultural Informatics AST-201 1(0+1) Topic: MS PowerPoint: Introduction and concept of presentation, details of Office button and how to save PPT in different formats. Submitted to submitted by Mr.Amaresh . Dept of Agricultural statistics IDNO:UG18AGR3136 3 rd year ‘ B’section

2. PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows you to create professional-looking electronic slide shows.
The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system. What is MS: PowerPoint ?

3. Introduction Microsoft PowerPoint is a presentation program,created by Robert Gaskins and Dennis Austin at a software company named Forethought, Inc. It was released on April 20, 1987, initially for Macintosh System Operating system based computers only.Microsoft acquired PowerPoint for about $14 million three months after it appeared.This was Microsoft’s first significant acquisition,and Microsoft set up a new business unit for PowerPoint in Silicon Valley where Forethought had been located.

4. PowerPoint became a component of the Microsoft Office suite, first offered in 1989 for Macintosh and in 1990 for Windows, which bundled several Microsoft apps. Beginning with PowerPoint 4.0 (1994), PowerPoint was integrated into Microsoft Office development, and adopted shared common components and a converged user interface. PowerPoint’s market share was very small at first, prior to introducing a version for Microsoft Windows, but grew rapidly with the growth of Windows and of Office.Since the late 1990s, PowerPoint’s worldwide market share of presentation software has been estimated at 95 percent.

5. PowerPoint was originally designed to provide visuals for group presentations within business organizations, but has come to be very widely used in many other communication situations, both in business and beyond. The impact of this much wider use of PowerPoint has been experienced as a powerful change throughout society,with strong reactions including advice that it should be used less, should be used differently, or should be used better. The first PowerPoint version (Macintosh 1987) was used to produce overhead transparencies,the second (Macintosh 1988, Windows 1990) could also produce color 35 mm slides.The third version (Windows and Macintosh 1992) introduced video output of virtual slideshows to digital projectors, which would over time completely replace physical transparencies and slides. A dozen major versions since then have added many additional features and modes of operationand have made PowerPoint available beyond Apple Macintosh and Microsoft Windows, adding versions for iOS, Android, and web access.

6. Features of MS PowerPoint Slide Layout Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided. The image below shows the different slide layout options which are available for use:

7. Insert – Clipart, Video, Audio, etc. Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc. The image below shows the features which can be inserted:

8. Slide Design MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it. This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online. Refer to the below for slide design:

9. Animations During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category. The different animation styles available on PowerPoint are: Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.

10. Details of Office button Microsoft Office Button is located on the top left corner of the window.It is a new user interface feature that replaced the traditional “File” menu. You can also see this button in Outlook while creating a new message, task, contact, etc. . When you click the button it offers a list of commands. To perform different tasks which are New, Open, Save,Save As, Print, prepare,Send,Publish and Close.

11. New: This command enables you create a new file, i.e. Word document. Open: This command allows you to open an existing file on the computer. Save: This command is used to save a file after completing the work. You can also save the changes made to the currently open file. Save As: This command helps you save a new file with a desired file name to a desired location on the hard drive. Print: This command is used to print a hard copy of the currently open document. Prepare: This command allows you to prepare the document for distribution, i.e. you can view and edit the document properties and inspect the hidden metadata.

12. Send: This command allows you share the document with other users, i.e. you can send a document through e-mail or by posting to a blog. Publish: This command allows you distribute the document to other people, i.e. you can create a blog with the content of the document. Close: This command is used to close the currently open file.

13. Save your presentation file As with any software program, it is a good idea to name and save your presentation immediately, and save your changes frequently while you work. In PowerPoint 2013 and newer versions, you can save your desktop presentation to your local drive (such as your laptop), a network location, a CD, a DVD, or a flash drive. You can also save it as a different file format.

14. On the File tab, select Save. 2.Do of the following: To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer. To save to a SharePoint Library, select SharePoint.

15. 3. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then name the file.
4. Select Save. Save your presentation file in a different file format On the File tab, select Save As.
Under Save As, do one of the following:
Under Recent Folders, select Browse, pick a path and file folder, and then name the file.
In the Save as type list, pick the file format that you want.
Select Save.

16. Save your presentation in an earlier version of PowerPoint In PowerPoint 2013 and newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt). Open Document format Microsoft Office supports the ability to save a presentation file in the OpenDocument Presentation format (.odp).
When you use the Save As or Save a Copy command, the option to save in .odp format is listed at the end of the Save as type list of options.

17. File formats that are supported in PowerPoint Use File > Save As to save your presentation as one of the file types listed below. The default file format in PowerPoint version 2007 or newer is .pptx.

18. Different file formats to save PPT

19. Uses of PowerPoint Presentation PowerPoint presentations are useful for both personal and profession usage. Education – With e-learning and smart classes being chosen as a common mode of education today, PowerPoint presentations can help in making education more interactive and attract students towards the modified version of studying. Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly.

20. Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added to the resume.
Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT. Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used.