BIRTHDAY IN EVENTS MANAGEMENTS PPT

events managements

1. TRAINING REQUIREMENTS TRAINEE: PRINCESS FAITH C. VICTORIO TRAINER: KEVIN S. MANZON EVENT TITLE: 60TH BIRTHDAY

2. FAITHFUL DREAMS "YOUR DREAM EVENT, OUR FAITHFUL TOUCH" EVENT MANAGEMENT SERVICES

3. COMPANY PROFILE CONTACT INFORMATION TM: 0967-143-1002 COMPANY ADDRESS: Purok 5, Brgy. Sapang, Jaen, Nueva Ecija EMAIL: [email protected] HISTORY Founded by Princess Faith in 2015, Faithful Dreams Event Management Services has become renowned for turning clients' dreams into unforgettable realities. Known for meticulous attention to detail and creative flair, the company has successfully orchestrated numerous events, earning a trusted name in the industry.

4. COMPANY PROFILE MISSION To provide outstanding service, attention to detail, and innovative solutions to ensure every event is flawlessly executed and unforgettable. VISION To be the leading event management company, renowned for creating magical and unforgettable experiences that turn dreams into reality.

5. EVENT SERVICES OFFERED Conceptualization Production Management Stage and Layout Design Audio-Visual Equipment Talents Photo and Video Coverage Catering and Beverage Services COMPANY PROFILE

6. PROPOSAL LETTER TO CLIENT June 12, 2024 GLORY ANN CRUZ Client Cabanatuan City, Nueva Ecija Dear Ms. Cruz, Greetings! We are delighted to present a proposal for the 60th Birthday celebration of your mother, Adelaida Cruz, scheduled for September 2, 2024, from 5:00 pm to 9:00 pm at Queen B’s Resort and Events, Sapang , Jaen, Nueva Ecija. Specializing in personalized events tailored to our clients' preferences, Faithful Dreams Event Management Services offers comprehensive services to ensure an unforgettable celebration. From initial concept to flawless execution, our team handles every detail with meticulous care. We will work closely with you to design a celebration that perfectly reflects your family's unique style and preferences. Our services encompass production management, stage and layout design, cutting-edge audio-visual equipment, entertainment talent booking, professional photo and video coverage, and exquisite catering and beverage services. Our objective is to exceed your expectations and create enduring memories for you and your loved ones. Should you find this proposal appealing, please feel free to contact our management department using the contact information provided in this letter. We eagerly anticipate the opportunity to create a truly exceptional 60th birthday celebration for your mother, Adelaida Cruz. Warm regards, PRINCESS FAITH C. VICTORIO Event Director Faithful Dreams Event Management Services 0967-143-1002 [email protected]

7. EVENT BRIEF CLIENT’S PROFILE GLORY ANN CRUZ Daughter of the Celebrant/Client 0926-222-1151 COORDINATOR’S PROFILE PRINCESS FAITH CRUZ VICTORIO Event Director 0967-443-1002/[email protected] EVENT NAME Adelaida’s 60 th Birthday EVENT OBJECTIVES To organize an unforgettable celebration for the celebrant. EVENT THEME A Night of Elegance EVENT MOTIF Gold, Silver, and Black DATE AND TIME Monday/September 2,2024/5:00pm – 9:00pm TARGET AUDIENCE Celebrant, Family of the Celebrant, Relatives, Friends ESTIMATED NUMBER OF GUESTS 150 Guests PROPOSED EVENT VENUE Queen B’s Resort and Events, Sapang , Jaen, Nueva Ecija PROPOSED BUDGET ALLOCATION ₱500,000 SPECIAL REQUESTS NONE

8. 6OTH BIRTHDAY PARTY PROGRAM FLOW TIME ACTIVITY PERSONS INVOLVED 5:00 PM – 5:30 PM ARRIVAL OF GUESTS HOST, ALL PARTICIPANTS 5:3O PM – 5:35 PM WELCOMING OF GUESTS HOST, ALL PARTICIPANTS 5:35 PM – 5:40 PM GRAND ENTRANCE OF THE CELEBRANT AND FAMILY HOST, CELEBRANT, IMMEDIATE FAMILY 5:40 PM – 5:43 PM OPENING PRAYER HOST, SELECTED FAMILY MEMBER OF THE CELEBRANT 5:43 PM – 5:50 PM VIDEO PRESENTATION OF THE CELEBRANT HOST, AV TECHNICIAN 5:50 PM – 6:00 PM CAKE CUTTING HOST, CELEBRANT, PHOTOGRAPHERS, ALL PARTICIPANTS 6:OO PM – 6:10 PM GROUP PHOTOS BY TABLE HOST, CELEBRANT, ALL PARTICIPANTS 6:10 PM – 7:00 PM DINNER SERVICE HOST, CATERING STAFF, ALL PARTICIPANTS 7:OO PM – 8:00 PM BIRTHDAY WISHES AND GIVING OF GIFTS HOST, SELECTED SPEAKERS 8:00 PM – 8:15 PM SONG AND DANCE ENTERTAINMENT HOST, SELECTED FAMILY MEMBERS AND RELATIVES 8:15 PM – 8:30 PM CELEBRANT’S THANK YOU SPEECH HOST. CELEBRANT 8:30 PM – 9:00 PM CONTINUED SONG ENTERTAINMENT DJ OR BAND - END OF THE PROGRAM -

9. BUDGET PROPOSAL ITEMS SUPPLIERS (ADDRESS & CONTACT #) INCLUSIONS AMOUNT Venue with Catering Precilla’s Catering Services Purok 1, Brgy . Niyugan , Jaen, Nuea Ecija, Jaen, Philippines 0917-816-1699 4 hours use Fully air-conditioned Caterer with Basic set-up & food Longue area for the celebrant Basic Sound System and Lights 150pax*450 = P67,500 Event Styling RjEvents San Leonardo, Nueva Ecija 0967 847 9163 Theme Conceptualization and Décor and Props Stage Design P80,000 Florist Sophia's Flowershop San Isidro, Nueva Ecija 0936 981 4621 Large Bouquet Flower Fresh Floral Centerpieces Delivery Services P5,000

10. BUDGET PROPOSAL ITEMS SUPPLIERS (ADDRESS & CONTACT #) INCLUSIONS AMOUNT Preparation, Accommodation Love Niyugan Garden Resort Purok 5, Niyugan , Jaen, Nueva Ecija 09051532164 22hrs with 2 Family Aircon Rooms 2*7,500 = P15,000 Photography Lord Velayo Photography #885 P. Cruz Subdivision, Mangino , 3105 Gapan Nueva Ecija 0917 798 3306 Event Coverage Candids and Spontaneous Shots Group Photos Detail Shots P25,000 Souvenirs M & N Souvenir Daang Maharlika 3100 Cabanatuan City Central Luzon 0997 591 0790 Tote Bags or Pouches P7,500

11. BUDGET PROPOSAL ITEMS SUPPLIERS (ADDRESS & CONTACT #) INCLUSIONS AMOUNT Cake Arnelle’s Cakes and Crinkles Purok 5, Niyugan , Jaen, Nueva Ecija 0925-365-3183 Three-Tier Cake P10,000 HMUp Nunified Hair and Makeup by Nunie Del-Pilar St. 3100 Cabanatuan City Central Luzon 0917 949 4421 Hairstyling and Make-up Services On-Site Services P15,000 Invitation Party Invitations and Souvenir Muñoz, Nueva Ecija 09266036730 75 printed themed invitations P7,500

12. BUDGET PROPOSAL ITEMS SUPPLIERS (ADDRESS & CONTACT #) INCLUSIONS AMOUNT Gowns, Jewelry Jocie’s Gown and Barongs Jaen, Nueva Ecija 0905 280 3240 1 gown dress 1 casual dress Jewelry package P30,000 Performers Singer: Gianne Hinolan Singer-songwriter Manila, Philippines Live performance Special song requests P30,000 Emcee Host: Carl Pascua Professional Host/Speaker in ChosenGen Cabanatuan City 0925-770-9582 4 hours hosting P30,000

13. BUDGET PROPOSAL SUB-TOTAL P352,500 COORDINATOR’S FEE 15% P52,875 CONTINGENCY FUND flexible P35,280 GRAND TOTAL P440,625

14. RISK MANAGEMENT RISK SOLUTIONS Medical Emergencies Establish on-site medical facilities equipped with first aid stations and emergency treatment areas. The professionals at these facilities must be trained in basic life support, first aid, and emergency response protocols. Attendees should also be made aware of the available medical services. Fire Hazards Have f ire suppression systems, e ncompassing extinguishers, s prinkler systems and f ire blankets. Collaborate with local fire authorities and share event details for coordinated real-time communication in case of an unfortunate incident. Unpredictable Weather  If event is set to be held in extreme cold, set up proper heating arrangements for the venue. For summers, provide shaded areas, hydration stations, and an air conditioning system. For storms and severe weather, monitor forecasts, implement contingency plans, and communicate real-time updates with the team.  Technology Failure Ensure to have backup equipment, dedicated technical support, and a thorough testing process before the event starts. Guest Misbehavior Set clear expectations and rules beforehand, having adequate supervision, and addressing any issues calmly and promptly if they arise to maintain a positive atmosphere.