CONFERENCE-1-DAY Event Management Powerpoint

flow program, budget proposal, event brief, risk management

1. EVENT TITLE: Firefighter Conference: Sharing Wisdom, Saving Lives TRAINER: KEVIN S. MANZON TRAINEE: RICHMOND N. SANTIAGO TRAINING REQUIREMENTS

2. EVENT ENGINEERS “BUILDING MEMORABLE AND SEAMLESS EXPERIENCE”

3. EVENT ENGINEERS Company Profile

4. CONTACT INFORMATION GLOBE: 0945-678-9101 SMART: 0943-456-7891 Email: [email protected] Company Address: 89 Emilson St., Poblacion, Antonio, Nueva Ecija History RS Event Engineers was founded 2017 by Richmond N. Santiago, starting with local community events and small corporate meetings. From 2022 until now, it is known for its innovative, sustainable solutions and exceptional client service.

5. VISION MISSION RS Event Engineers aims to be the leading innovators in event management, building and crafting unforgettable experiences that inspire and connect people worldwide. They aim to set new standards in the industry through continuous innovation and creating impactful events. R S Event Engineers aims to build and deliver seamless and personalized event solutions through creativity, careful planning, and exceptional execution. They strive to exceed client expectations by building their visions into reality with professionalism, passion, and a dedication to excellence in every aspect of event management.

6. Event Planning an d Management Venue Selection and Management Catering Services Decor and Design Audio-Visual Production On-site Coordination Budget Management EVENT SERVICES OFFERED

7. CLIENT’S PROFILE JOHN PAUL PARUNGAO HEAD OF BFP SAN ANTONIO/ CLIENT 0932-118-0021 COORDINATOR’S PROFILE RICHMOND N. SANTIAGO Event Director 0941-141-4946/[email protected] EVENT NAME Firefighter Conference: Sharing Wisdom, Saving Lives EVENT OBJECTIVES To create a memorable learning experiences for the firefighters of San Antionio EVENT THEME Igniting Innovation EVENT MOTIF Red, Yellow, Orange DAY/DATE/TIME Thursday/ October 24, 2024/ 8:00 a.m. - 4:00 p.m TARGET AUDIENCE Firefighters of San Antonio, Nueva Ecija ESTIMATED NUMBER OF GUESTS 75 guests PROPOSED EVENT VENUE Novich Resort and Hotel PROPOSED BUDGET ALLOCATION P250,000 SPECIAL REQUESTS Open area for fire drills EVENT BRIEF

8. Event Program Flow TIME ACTIVITY PERSONS INVOLVED 8:00 a.m. - 8:30 a.m Arrival of guests and attendees Receptionist 8:30 a.m. - 8:35 a.m. Invocation and National Anthem Sound Technician 8:35 a.m. - 8:40 a.m. Opening Remarks Head of the BFP San Antonio 8:40 a.m - 8:50 a.m. Inspirational Message Guest (Retired Firefighter) 8:50a.m - 9: 50 a.m. Conference Proper: Discussion on mental and physical health challenges and solutions for firefighters. Speaker, Medical and Research Experts 9:50 a.m - 10: 20 a.m. Break Time Catering Service 10: 20 a.m - 11: 40 a.m Conference Proper: Presentations and demonstrations of the latest firefighting tools. Speaker, Fire Department Innovators, Sound Technician 11: 40 a.m. - 12: 00 p.m Trivia and Question and Answer Portion Speaker and Attendees 12:00 p.m. - 1: 00 p.m. Lunch Break Catering Services

9. 1:00 p.m. - 2: 30 p. m. Conference Proper: Hands-on workshop with practical demonstrations and interactive training. Fire Department Workshop Facilitators and Attendees 2: 30 p.m - 3: 00 p.m. Break Time Catering Services 3: 00 p.m - 4: 30 p.m. Conference Proper: Interactive scenarios and decision-making exercises. Fire Department Workshop Facilitators and Attendees 4: 30 p.m - 4: 50 p.m. Trivia and Question and Answer Portion Speaker 4: 50 p.m. - 5: 00 p.m. Closing Remarks Head of the BFP San Antonio

10. ITEMS SUPPLIERS (Address & Contant #) INCLUSIONS AMOUNT Venue Novich Hotel and Resort Address: 8R6W+7MR, San Antonio - Zaragoza Rd, San Antonio, Nueva Ecija Phone: [phone] Events Place for 9 hours use Air Conditioning Air-conditioned Public Rest Room Free use Secretariat room with rest room Open Area P20,000.00 Catering Leonila's Kitchenette & Catering Services Address: Lawang Kupang, Nueva Ecija Phone: [phone] PORK OR BEEF DISH • 1 CHICKEN DISH 1 FISH DISH • 1 VEGGIE OR PASTA RICE • ICED TEA • 1 DESSERT COMPLIMENTARY FOOD TASTING BUFFET SETUP UNIFORMED WAITERS COMPLETE TABLES & CHAIRS SETUP TABLE CENTERPIECE UTENSILS, DINNERWARE AND GLASSWARE P450.00*90 pax P40,500.00 Pica-pica UNLIMITED COFFEE/TEA UNLIMITED NUTS & CANDIES P10,000.00 Event Styling WSM Events and Coordination Address: Phone: [phone] Premium Stage Design Themed Backdrop & Decor Themed Table Centerpiece Registration Table Setup Welcome Board Photo Wall Setup P40,000.00 Budget Proposal

11. Lights and Sounds A|R Lights&Sounds Address: Cabanatuan City, Nueva Ecija Phone: [phone] Speakers 6 Pcs. Programmable LED Par Lights 2 Wireless Microphones 1 Mixer 2 Moving Heads Intelligent Lights DJ Services Included LED Wall P35,000.00 Photography Louie Gomez Photography Address: 142 Brgy Bibiclat Aliaga Nueva Ecija, Cabanatuan City, Philippines Phone: [phone] UNLIMITED HD QUALITY PHOTOS 1 EVENT PHOTOGRAPHER 3-4 HOURS COVERAGE SOFT COPY OF ENHANCED PHOTOS TO BE UPLOADED IN GOOGLE DRIVE 2-3 MONTHS OUTPUT DELIVERY P30,000.00 Souvenirs Ahmara Blooms Address: Brgy. Bicos, Rizal, Nueva Ecija Phone: +63 Acrylic Keychain P22,500.00 Certificate of Speakers Sophia's Printing Shop Address: 283 Purok 3, Brgy. Papaya San Antonio Nueva Ecija. Phone: [phone] Frame Certificate P200*5 pax P1,000 Certificate of Participants Frame P25.00*85 pax P2,125.00

12. Speakers 1 Guest Speaker (Retired Fire fighter) 2 Fire Department Workshop Speaker 1 Medical and Research Speaker 1 Fire Department Innovator Speaker P10,000.00*5 pax P50,000.00 Crew Meal Before & After the Event: 4 Coordinators 1 Photographer 3 Event Stylist 4 Security Personnels 2 Registration Attendant 1 Sound Technician P240.00*15 pax P3,600.00 Sub-Total P251,225.00 Coordinator's Fee 15% P37,683.25 Contingency Fund Flexible P7066 .25 Grand-Total P 300 , 000 .00

13. Floor Plan