Data Space as an Interoperability Platform

These two presentations, combined into a single file, were prepared for the information session and workshop session at the "EELISAConnectWorkshop: Data Spaces for Researchers - Promoting Collaborative Research and Innovation" event organized by the Technical University of Madrid on 04-05 March 2024.

1. #EELISAConnectWorkshop: Data Spaces for
Researchers –Fostering Collaborative
Research and Innovation:
Data Space as an Interoperability Platform
04.03.2024
Dr. Burcu Bulut
[email protected]
Istanbul Technical University, Mustafa Inan Library
EELISA Open Science Community

2. Content
I will try to explain our purpose for the session "Data Space as
an Interoperability Platform" through my answers to the following
three short questions:
•Who am I?
•Why we are here?
•What is our expectation?

3. Who Am I?
•I am a librarian at ITU Library Electronic Resources and Academic
Research Services
•I represent ITU at EELISA Innocore «WP3 EELISA Strategic Framework
for Open Science practices»
•Co-coordinator of EELISA Open Science Community
•Member of EELISA Librarians Group and FOR-EU Library Group
•ITU EELISA Open Science Ambassador
•Member of ITU Open Science Committee

4. Who Am I?
You must be asking why that librarian gave all the details about
herself. I understand you very well.
The answer is easy for me and I will try to make it clear for you.
Because; our session in this workshop is a result of all my roles
in EELISA and ITU.
•Or it could be a result of professional deformation :)
We can decide that at the end of the day.

5. About ITU
Before answering the question "Why are we here?", I would like
to give a very brief information about my university and the
Mustafa Inan Library, where I am proud to work.

6. About ITU
History
Istanbul Technical University, one of the oldest technical universities of the
world. The first technical university of Turkey, İTÜ is identified with the
education of engineering and architecture.
İTÜ pioneered the innovation movements during the Ottoman Empire period;
and left its mark on the development, modernization and management of the
country during the Republic period.
https://www.itu.edu.tr/en

7. About ITU

8. About ITU

9. •The first library of ITU had started to
composed in 1795.
•ITU Central Library took the name of
Mustafa İnan in 1987.
•Today, ITU Libraries have
approximately 1 million electronic and
printed resources and continue to
support scientific research and
education.
GÖRSEL ALAN
About ITU Libraries
Mühendishane-i Berri-i Hümayun Building (1795)

10. ITU Libraries
•Our central library, Mustafa İnan
Library, is located on the Maslak
Campus and is open 24/7 (except
public holidays)
•We have 6 branch libraries in
different parts of Istanbul
•All our libraries offer on and off-
campus services
•Research opportunities from
Science, Architecture,
Engineering, to Social Sciences
subjects.

11. Why we are here?
As librarians, we believe that the role of libraries, especially
academic libraries, is crucial to both the open access
movement and the realization of open science practices.
Our view is repeated by various library organizations such
as IFLA (International Federation of Library Associations)
and LIBER (European Association of Research Libraries.

12. Why we are here?
Starting with the open access movement,
libraries/librarians have had an important role and a
significant contribution in developing open access
repositories, disseminating information about open access
and open educational resources, training, consulting,
managing technical issues, etc.

13. Why we are here?
We want to continue to work in collaboration with all actors
of the scholarly communication process, especially
researchers, and to jointly develop and manage the
infrastructures and practices needed to take Open Science
to the next level.

14. Why we are here?
If we make a generalization, four main objectives can be listed
•Make open access more diverse, inclusive and sustainable through
innovative approaches
•Support the collaborative development and management of FAIR
research data
•Support the creation, access and use of Open Educational
Resources
•Support and advocate for the effective use of open science
elements in research assessment

15. Why we are here?
Our priority for this workshop is to discuss/find answers a few
questions listed:
•Can we think of institutional repositories as part of distributed
learning systems?
•Can we as librarians support open educational practices if we store
educational resources in institutional repositories for open sharing
and enable them to be used in teaching and learning processes?
•If we can; what should be done to increase the
interconnectivity/interoperability of institutional repositories to realize
education integration within EELISA?

16. What is our expectation?
If we focus on the topic of the workshop, the questions can be
deepened as follows:
•Can data spaces be a solution?
•Is there any expectation/need or plan at the Alliance level for the
content we are talking about?
•Are there colleagues who have already received such a request? If
so, how was the request met?
•If there is an expectation/need, how should we proceed to meet it
and act together?
•If there is no prior demand or known expectation or need, should we
take a proactive role?

17. Our Session’s Scenario
We planned our session as a marathon of ideas.
I will start with a brief overview of the current state of open science
practices at ITU under the guidance of the Library, highlighting of
course POLEN -ITU Academic Open Archive, along with current policy
documents and future plans. We will then ask you to briefly describe
your IRs, policies and practices related to open education.

18. Our Session’s Scenario
After my short presentation, we will project the list of questions on the
screen from which we will generate ideas throughout the marathon,
and we will give you 15 minutes to think about your answers and take
notes for yourself.
During this time, motivational music will accompany you in the
background. We also thought it would be a good idea to use this time
to introduce you to Turkish music. After all, this will be a marathon of
ideas! If you wish, we would be happy to share with you the list of
songs played at the end of the session.

19. Our Session’s Scenario
Please note that you may or may not have knowledge of your
institutional repositories, if you have no idea about them you can share
your ideas/expectations on the other questions listed.
That’s all I have to say for now. See you at the session!

20. THANK YOU !

21. Session information
Data Space as an
Interoperability Platform Session:
An Idea Marathon

22. I would like to start my presentation by giving some basic
information about institutional repositories for those who
are not very familiar with this topic.
Afterwards, I will give information about ITU's Academic
Open Archive POLEN and move on to our discussion
questions.
Introduction

23. In the scholarly communication system, there are two main problems in
disseminating scientific outputs to a wider audience: price and access
barriers.
For libraries, these problems mean a reduction in the number and
scope of collections available to users and a narrowing of the scope of
services due to access barriers.
Open access exists to remove barriers to scholarly communication.
Open institutional repositories provide free public access to research
results, mostly from publicly funded universities and research
institutions.
Libraries & Open Access

24. Institutional Repositories
Aninstitutional repository(IR) is an archive for collecting,
preserving, and disseminating digital copies of the
intellectual output of an institution, particularly a research
institution.
Crow, Raym (2002)."The Case for Institutional Repositories: A SPARC Position
Paper".ARL(223): 1–4.

25. Institutional Repositories
An institutional repository includes;
•academic journal articles
•monographs
•theses and dissertations
•datasets
•course notes
•educational materials
•academic posters or conference proceedings,..
Deposit of material in an institutional repository is
sometimes mandated by an institution.

26. Institutional Repositories
«... a university-based institutional repository is a set of services that a
university offers to the members of its community for the management
and dissemination of digital materials created by the institution and its
community members. It is most essentially an organizational
commitment to the stewardship of these digital materials, including
long-term preservation where appropriate, as well as organization and
access or distribution.»
Smith, Ina (2015).Open access infrastructure. UNESCO Publishing. p.7.ISBN978-92-3-
100075-1.

27. Institutional Repositories
«Each individual repository is of limited value for research: the real
power of Open Access lies in the possibility of connecting and tying
together repositories, which is why we need interoperability. In order to
create a seamless layer of content through connected repositories from
around the world, open access relies on interoperability, the ability for
systems to communicate with each other and pass information back
and forth in a usable format. Interoperability allows us to exploit today's
computational power so that we can aggregate, data mine, create new
tools and services, and generate new knowledge from repository
content»
"The Case for Interoperability for Open Access Repositories"(PDF).COAR. July 2011.
p.2. Retrieved24 September2013.

28. Institutional Repositories
Interoperability is achieved in the world of institutional repositories by
using protocols such as Open Archives Initiative Protocol for Metadata
Harvesting (OAI-PMH). This allows search engines and open access
aggregators, to index repository metadata and content and provide
value-added services on top of this content.
Most institutional repository software platforms can use OAI-PMHto
harvest metadata(e.g. DSpace supports OAI-PMH)

29. OS Practices @ITULib
Like many other institutions around the world, ITU's open science
practices began with the creation and launch of an open institutional
archive.
In addition, we have;
•A growing number of read and publish agreements to support our
researchers to publish open access articles
•Information literacy courses for open access and open science
•Library guides on open access and open science
•Open science awareness programs designed each year according
to the demand/needs of ITU members

30. OS Practices @ITULib
Since our focus today is on IRs, we will not provide detailed
information about other open science services offered by
the ITU library. However, we are happy to answer your
questions during coffee breaks.

31. ITU Academic Open Archive
In 2013, ITU Academic Open Archive was established under the
leadership of ITU Library and with the infrastructure support of the ITU
Department of Information Technologies, using the open source
DSPACE software.
Publications are regularly uploaded to the archive by librarians.
Each publication uploaded to the archive is assigned a HANDLE
number, which can be considered as a digital identity. In this way, the
publication can be accesible on the internet in international standards
and is under long-term digital protection.

32. ITU Academic Open Archive
We use the Dublin Core metadata standard to guarantee uniformity in
the common language, format, spelling and other aspects used to
describe data.
The Dublin Core metadata element set is a standard for cross-domain
information resource description. It provides a simple and standardized
set of rules for describing online objects in a way that makes them easy
to find.

33. ITU Academic Open Archive
ITU institutional archive is registered in academic international
harvesting and listing systems (TAA, OAI, BASE, Directory of Open
Access Repositories (OpenDOAR), Registry of Open
AccessRepositories (ROAR), OpenAIRE, Registry of Open Access
Repositories Mandatory Archiving Policies(ROARMAP), DSpace). The
visibility of its content in the international arena is equivalent to the
world.
On December 2021, ITU Academic Open Archive Directive was
approved by the university senate and entered into force.

34. Current Situation @ ITU
Sunumu Hazırlayan
We have currently submitted our institutional open science policy, our
revised open archive directive, and our newly prepared research data
management directive, to the approval of the university administration.
We have included the relevant terms and regulations in our open
science policy and designed the relevant directives accordingly.
We are working closely with the EELISA 2.0 WP6 «Innovative Teaching
and Learning Hubs» Team and discussing how to integrate open
science practices into EELISA's innovative teaching and learning
studies. To this end, we propose to use institutional repositories to store
the open learning materials created.

35. Idea Marathon
We are now ready to hear from you and will project discussion
questions onto the screen.
We have a short list of generalized questions as well as specific
questions. There is no order of the questions, you can share your ideas
on any question you want. However, we hope to find answers to all
questions with the ideas shared at the end of the session.

36. Idea Marathon
To speak, just raise your hand. Those who want to make written
comments can use easels or A2 papers. If you want to discuss in a
group, that's okay,
We offer you a very free environment because ideas need freedom
to be shared.
If you are ready, we can start the 15 minutes we will give you to think
with Turkish music.
We believe that taking short notes for yourself during this time will help
you remember your thoughts during the marathon.

37. Questions
•Can we think of institutional repositories as part of distributed learning systems?
•Can we as librarians support open educational practices if we store educational resources
in institutional repositories for open sharing and enable them to be used in teaching and
learning processes?
•If we can; what should be done to increase the interconnectivity/interoperability of
institutional repositories to realize education integration within EELISA?
•Can data spaces be a solution?
•Is there any expectation/need or plan at the Alliance level for the content we are talking
about?
•Are there colleagues who have already received such a request? If so, how was the
request met?
•If there is an expectation/need, how should we proceed to meet it and act together as
librarians, academicians, technicians, engineers, etc ?
•If there is no prior demand or known expectation or need, should we take a proactive role?

38. Customized Questions
Questions to researchers:
What are your expectations and needs for managing research data, providing common
spaces, and sharing learning resources?
How can we as librarians help you?
Questions to our colleagues:
How do you serve your researchers in managing research data and sharing learning
resources?
Do you have information about the current situation and needs of your researchers on the
topics questioned, do you have supportive policies and good practices for implementation?
Questions to "data space" experts:
How can we collaborate and support each other?

39. Sunumu Hazırlayan
Thankyou
We are stronger, together!
05.03.2024
Dr. Burcu Bulut
[email protected]