Detailed Training on government e market place

Step by step training on government e market place

1. GeM
Government E-Marketplace

2. ❑What is GeM
❑Essential Reqmt
❑Recommended Procurement Procedure
❑Peculiarities and Lessons Learnt
PREVIEW

3. GeM
❑Onlinee-Marketplaceforgovtbuyersforcommonusergoodsand
services
❑BeingdevpbyDGS&DinassociationwithNeGD(DeITY)
❑PurchasesthroughGeMhasbeenmademandatorybyMoF,
underRuleNo149inGFR2017
❑ProcurementthroughonlineGeMportal(DGS&Dportalreplaced)
❑ExpiredRC’sarenolongerbeingrenewed
❑Launchedasapilotproj,laterafterdirsofDoE(MoF)inSep16,all
govtbuyerscanundertakeprocurement
Alldocuwillbedigitallysigned,nonecessityofinksigning

4. ❑ProductsandServicesbothareavlonGeM
❑Productsavl:- (25825items)
•ITeqpt-PC,Printers,Projectors,Kiosketc
•ITSty,consumables&Software-Paper,Carts,Tonersetc
•OfficeFurniture-Chairs,tables,storagecabinetsetc
•Vehs-cars,tractors
•Sportsitemsof350types
•Misc-bty,officeboards,pens,packagedwater,shredders,
chairs
GeM

6. ❑Servicesoffered: - (161ServiceProviders)
•ScanningandDigitisationofrecords
•HiringofTpt-Spot,Regular,Leasing,Chauffeurservices
•Securityservices
•HouseKeeping(tobeintroduced)
•HumanResources(tobeintroduced)
GeM

8. ❏FacilitytoSearch,CompareandBuyGoods
❏Continuousvendorratingsystembythesite
❏Dashboardforbuying,monitoring,deliveryandpayments
❏Provisionsforvalue/bulkbuyingwithe-Bidding/Reverse
Auction
❏Returnpolicy
❏Provisiontorecommendnewitems/services
GeM

9. INITIAL ACTIONS
NominationofNodalOffr(HoD) atCorps/Div/Bde/Unit
level
Addbuyersandmaintcentrallistofauthoffrs
Nominateoffrsasbuyers,indenters,consigneeoraccount
holder
AcctopeningshouldbeapprovedonfilebyCFA/HoD
CentralcheckonfundsbeingutilisedbyFinPlgbranch

10. ESSENTIAL REQMTS
❑TypesofUsers(perDept)
HoD–overall control and monitoring role
Purchaser –Selection and placing of orders
Consignee –Receipt of Goods
Paying Authority -Processing payments
❑ThreeUsersessential(HeadofDepartment,Purchaser&
PayingAuthority)having:
All should have Aadhaarwith active mobile No
NIC e-Mail Id (gov.in/nic.in)
❑InternetConnection

11. RECOMMENDED PROCUREMENT
PROCEDURE

12. AoNto be processed based on IT- PPP with the
following docu
SoCwith justification
Tech Specification bd
GeM based e-Market svyfor rates and brands
Vetting of AoN/EAC by IFA & approval by CFA as per
DFPDS- 2016 (IT Schedule 10)
Docu/details reqdfor placing SO
Budget avlcert
Amtto be blocked (Contract Value)
Concurrence of IFA as applicable
Approval of CFA
PROCUREMENT PROCEDURE

13. Tender Placing
Direct Purchase-Under Rs50,000
e-Bidding/ Reverse Auction–Over Rs 50,000
(optional)
Based on this a Sanction Order and Supply Order will
be generated online
PROCUREMENT PROCEDURE

14. DIRECT PURCHASE
Item to be selected in e- Cart based on recommended
tech specification and brand
Proceed for demand generation
Administrative Filters -Qty, Location, ratings
Financial Filters -Product range, Value addition
Technical Selection -Brand, Model
Price obtained and final confirmation processed for
approval of CFA (within 5 days)
All filters can also be seen at HoDlevel and saved at
GeM

15. DIRECT PURCHASE
Based on choice, the item is selected
The demand is generated

16. DIRECT PURCHASE
Demand details are filled up and Financial Approval of
CFA is uploaded

17. DIRECT PURCHASE
Otherdetailsarealsoupdated

18. DIRECT PURCHASE
Aftersubmission,theorderisconfirmed
Thisorderise-signedbyAadhaarbasedOTP
AllintimationswillbepassedthroughSMS
Onprocessing,asanctionorderisgenerated

19. SANCTION ORDER / CONTRACT
Thesecontractdocuaremadeavltotheseller
Basedonwhichtheitemswillbedispatched

20. PRC
Uponreceiptofitems,anonlineProvisionalReceipt
Cert(PRC)needstobegeneratedwithin48hrs

21. CRAC
Afterassessmentofqualityandqty,ConsigneeReceipt&
AcceptanceCertificate(CRAC)needstobeissuedwithin
10daysfromreceiptofgoods

22. DIRECT PURCHASE
Notificationregardingpurchasewillbesenttoall
concerned

23. DIRECT PURCHASE
Billswillbeprocessedthereafterbypost,asbeforeto
PCDAandallconcerned

24. BIDDING / REVERSE AUCTION
Bidding:Itsancompetitiveofferbyavendorfora
product.Biddingisusedtodeterminethecostorvalue
ofsomething. Bidsnotvisibletoprospectivebidders
ReverseAuction:Thesellerscompetetoobtain
businessfromthebuyerandpriceswilltypically
decreaseasthesellersunderbideachother.Bidamtis
visibletoall

25. BIDDING/AUCTION PURCHASE
Biddingdurationdecidedbytheuser
L1vendorwillautomaticallybeselectedbyGeMsoftware
attheendofthebid

26. PECULIARITIES OF GeM

27. PECULIARITIES OF GeM
Onfileapprovalsneedtobetakenbeforethecaseis
processedusingGeMpricingasabenchmark
Payingauth,PCDAnotonlinewithGeMasondate,
possibilityofaddingIFArepasPAOuser
Pricesaredynamic,fivedaysaregiventoconfirm
orders, oncetherateshavebeenfixedonthee-Cart
Approvalsneedtobeuploadedonlinefororder
confirmation
Allcontractsavlonline

28. PECULIARITIES OF GeM
Vendorselectionneedstobethoughtof,asaNoof
unknowncompaniesalsoofferproductswiththesame
techspecifications

29. PECULIARITIES OF GeM
DSCtokensnotnecessaryforauthentication, itwillbe
doneusingAadhaarandOTP
Allupdatesofbidding,purchaseanddispatchwillbe
intimatedthroughSMS
Duetoabug,manytimestheitemsselectedine-Cart
areremovedautomatically
The‘Submit’buttonduringSMSOTPverificationshould
notbedoubleclicked
Thetechnicalspecificationsuploadedonthewebsite
arenotexhaustive&confusing
Theoutcomeofqueriesisnotrefined,asthereisa
mismatchbetweentheinformationqueriedandthat
providedbythesite

30. Incaseofblacklisted/hotlistedfirms,infonotpassed
Delayindeliveryoccursattimes,giverealisticDP
NoprocedureavlforextendingtheDP,incasethereisan
unforeseendelayindeliverybythevendor
Thereisnoprovisionforgivingcomments/feedbackon
thequalityofproductsoronvendors
TheprocedurechangingofHoDisnotpresentasofnow
Bettertospeaktovendoronteleafterconfirmationof
order
Asbillsarebeingprocessedoffline,askforECSmandate
formandacrossedchequefromthevendorafterplacing
order
PECULIARITIES OF GeM

31. GeM: HELPLINE
NationalHelpline-0120- 6619563
LocalDGS&DNodalOffr-MrPKLahiri,Chandigarh
OnlineManualsonGeMportal
YouTubevideotutorials,AndroidApponGeMavl

32. HOW TO CREATE HOD ACCOUNT

38. HOW TO CREATE USER
ACCOUNT

43. HOW TO PLACE ORDER

46. GFR RULE 149
❏TheProcurementofGoodsandServicesbyMinistriesor
DepartmentswillbemandatoryforGoodsorServicesavailableon
GeM.ThecredentialsofsuppliersonGeMshallbecertifiedby
DGS&D
❏The GeM portal shall be utilized by the Government buyers for
direct on- line purchases as under :
●
UptoRs50,000Fromanyavailablesuppliermeetingrequisite
quality,specificationanddeliveryperiod
●Rs50,000–Rs30,00,000Sellerhavinglowestpriceamongst
theavailablesellers,ofatleastthreedifferentmanufacturers,
onGeM,meetingtherequisitequality,specificationand
deliveryperiod.Onlinebiddingandonlinereverseauctioncan
beusedifdecidedbythecompetentauthority

47. GFR RULE 149
•AboveRs30,00,000Sellerhavinglowestpricemeetingthe
requisitequality,specificationanddeliveryperiodafter
mandatorilyobtainingbids,usingonlinebiddingorreverseauction
toolprovidedonGeM
•TheGovernmentBuyersmayascertainthereasonablenessof
pricesbeforeplacementoforderusingtheBusinessAnalytics(BA)
toolsavailableonGeMincludingtheLastPurchasePriceonGeM,
Department’sownLastPurchasePriceetc.
•Demandforgoodsshallnotbedividedintosmallquantitiesto
makepiecemealpurchasestoavoidprocurementthroughL-1
Buying/bidding/reverseauctiononGeMorthenecessityof
obtainingthesanctionofhigherauthoritiesrequiredwith
referencetotheestimatedvalueofthetotaldemand.

48. HoD

49. FIN POWERS :
DFPDS 2016 (SCHEDULE 10)
S No CFA WITHOUTIFA WITH IFA
1.GOC-In-C 20 1000
2.COSCommand 5 200
3.BGS(IS) 2 50
4.IndepUnits 1.6 20