Documentation, Record Keeping and Maintenance

Material that provides official information or evidence or that serves as a record.

1. Mr.AmolUbale
Documentation, Record
Keeping And Maintenance
दस्तावेज़ीकरण, अभिलेखरखनाऔरसंर्ण

2. सामग्ऱीजोआधिकाररकजानकारी
यासाक्ष्यप्रदानकरत़ीहैयाजोरर
कॉर्डकेरूपमेंकायडकरत़ीहै।
Materialthatprovides
officialinformationorevide
nceorthatservesasa
record.
Documentationदस्तावेज़ीकरण

3. आंतररकऔरबाह्यकीस्मृततररकॉर्डडसएकसंगठनकीलेनदेनहैजजसमे
पत्र, पररपत्र, ररपोर्ड, अनुबंि, चालान, वाउचर, म़ीटर्ंगकेभमनर्, खातेकी
ककताबआटदकेरूपमेंककस़ीसंगठनकीगततववधियोंकाभलखखतसबूतल
ज खाजाताहै।
Recordsअभिलेख
Recordsthememoryoftheinternalandexternaltransactionsof
anorganization.Recordscontainawrittenevidenceofthe
activitiesofanorganizationintheformofletters,circulars,
reports,contracts,invoices,vouchers,minutesofmeeting,books
ofaccountetc.

4. •विशिष्टउद्देश्यजिसेस्पष्टरूपसेसमझािानाचाहिए
•फॉमोंऔररजिस्टरोंमेंआइटमआसानीसेसमूिीकृतककएिानेचाहिए
ताककजितनासंभििोसकेपूरािोसके ।
•िब्दकोआसानीसेसमझािानाचाहिए, औरििांसंदेिउत्पन्निोनेकी
संभािनािै, व्याख्याकीसुविधाकेशिएननदेििाशमिककएिानेचाहिए।
PRINCIPLES OF MAINTAINING RECORDS
अभिलेखसंरक्ष्तरखनेकेतत्व
•Specific purpose which should be clearly understood
•Itemsonformsandinregistersshouldbeconvenientlygroupedsoas
tomaketheircompletionaseasyaspossible.
•The wording should be easily understood, and where doubt is likely to
arise, instructions to facilitate interpretation should be included.

5. •ररकॉर्ड्सकोअशभव्यजततकीकुछस्ितंत्रताकीअनुमनतदेनीचाहिए।
•शिक्षणकम्चाररयोंद्िाराआिश्यकररकॉर्ड्सउनकेशिएआसानीसेसुिभ
िोनाचाहिए।
•ररकॉर््बनाएरखनेकेशिएज़िम्मेदारव्यजततकोअपनीवििेषज़िम्मेदारी
केबारेमेंपतािोनाचाहिएऔरररकॉर््कोअद्यनततऔरसटीकरखनेके
शिएिरसंभिप्रयासककयािानाचाहिए।
PRINCIPLES OF MAINTAINING RECORDS
अभिलेखसंरक्ष्तरखनेकेतत्व
•Records should permit some freedom of expression.
•Records which are required by the teaching staff should be easily
accessible to them.
•Person responsible for maintaining records should be aware of their
particular responsibility and every effort should be made to keep
records up to date and accurate.

6. •िुद्धता
•चेतना
•सूक्ष्मता
•आधुननक
•संगठन
•गोपनीयता
•ननष्पक्षतािाद
•Accuracy
•Consciousness
•Thoroughness
•Up to date
•Organization
•Confidentiality
•Objectivity

7. •संचार
•ननदानकेशिएसिायता
•शिक्षा
•ननरंतरताकादस्तािे़िीकरण
•अनुसंधान
•कानूनीदस्तािेि
•व्यजततगतके सअध्ययन
•Communication
•Aids to diagnosis
•Education
•Documentation of continuity
•Research
•Legal documentation
•Individual case study
PURPOSE OF KEEPINGRECORDS:

8. •Communication
•Aids todiagnosis
•Education
•Documentation ofcontinuity
•Research
•Legaldocumentation
•Individual case study
PURPOSE OF KEEPINGRECORDS:

9. •संचार
•ननदानकेशिएसिायता
•शिक्षा
•ननरंतरताकादस्तािे़िीकरण
•अनुसंधान
•कानूनीदस्तािेि
•व्यजततगतके सअध्ययन
•Communication
•Aids to diagnosis
•Education
•Documentation of continuity
•Research
•Legal documentation
•Individual case study
PURPOSE OF KEEPINGRECORDS:

13. Records
Records thememory oftheinternal and external
transactionsofanorganization.Recordscontainawrittenevidenceoftheactivitiesofanorgan
izationintheformofletters,circulars,reports,contracts,invoices,vouchers,minutesofm
eeting,booksofaccountetc.
[ S.L.Geol, 2001
आंतररकऔरबाह्यकीस्मृततररकॉर्डडसएकसंगठनकेलेनदेन।ररकॉर्डडसमेंपत्र,पररपत्र,ररपोर्ड,अनुबंि,चालान,वाउच
र,म़ीटर्ंगकेभमनर्,खातेकीककताबआटदकेरूपमेंककस़ीसंगठनकीगततववधियोंकाभलखखतसबूतहोताहै।