E-Invoice & Peppol Presentation by E-invoice.be

E-invoice presentation by Toon Vanagt and Tom Van Asbroeck

1. What Is Electronic Invoicing?

From documents to data.

Two Core Aspects:
1⃣ Format → UBL / EN16931 – structured, machine-readable XML replacing PDFs.
2⃣ Delivery → Peppol Network – secure channel for invoices & credit notes.

Why It Matters: Interoperable • Traceable • Auditable.
Belgium has chosen Peppol BIS 3.0 (EN16931).
Start with clean, structured data — enable automation & analysis.

2. What the E-Invoice Structure Reveals

A structured e-invoice (UBL) isn’t just a file — it’s a dataset with clear answers.

•Supplier & Customer Identity
•Document Metadata
•References
•VAT & Tax Treatment

3. From PDFs to Peppol: The Great Shift

E-invoicing isn’t just compliance — it’s automation, security, and intelligence.

Old world: PDFs and email → New world: structured data over Peppol

e-invoice.be bridges both worlds seamlessly ☺

4. The Good ??????

• Efficiency gains:
•Instant cash forecast
•Spend analysis
•PO matching
•VAT report
•Automated routing and validation
•Accounting cost (categorisation)

With e-invoice.be: email, API and/or Peppol — all with built-in checks.

5. The Bad ⚠

• Transition pitfalls:
•Old habits clash with new standards
•“human change” is hard..

• Format constraints:
•Not all ERPs can export UBL correctly

• Stakeholder readiness:
•Suppliers and clients may lag in readiness
•Hybrid flow to process non-Belgian invoices the old way

6. The Ugly ??????

•VALID UBL can still lack necessary tax info
•Non-standardised fields such as payment terms, discounts, etc
•“Pre-claimed” Peppol IDs by Peppol providers without KYC/KYB
•Legacy systems: old ERPs not being compatible with Peppol..
•Known competitors pouching customers with false information
(eg claiming single provider required for SMP and acces point)
•Belgian software companies integrating foreign (non-EU) Peppol
acces point provider (GDPR/…)

7. The Fix ??????

From Pain Points to Power Moves:
• Transition pitfalls → audit-ready workflows & validation.

• Format constraints → automatic format conversion.

• Supplier readiness → Peppol Radar readiness checker.

8. The Smart Choice ✅

• Belgian Peppol Access Point & SMP (Security Committee member).
• AI-powered accounting insights built in and part of standard credits
• Multiple connection modes: Email, API and Peppol
• European hosting, pay-per-use, no vendor lock-in

9. Turn compliance into competitive advantage

Join the Belgian companies preparing for 2026.

Switch to e-invoice.be and keep your workflow!