electronic scheduled waste managemnet system.pptx

electronic scheduled waste management system.pptx

1. Scheduled Waste Management Environmental Quality (Scheduled Wastes) Regulation, 2005 BY PARABAKARAN BALASUBRAMANIAM

2. 2 Instructor Introduction 2 Professional Summary: With over 15 years of comprehensive experience in Environmental Safety and Health (HSE), Parabakaran Balasubramaniam is a seasoned professional with specialized expertise in delivering impactful training programs. He holds a Master's Degree in Environmental Safety and Health from the University Malaysia Pahang and has dedicated 5 years specifically to the field of HSE training and consultancy. Key Skills and Competencies: Extensive knowledge in environmental safety regulations and compliance standards. Proven track record in designing and delivering engaging and effective HSE training modules. Strong understanding of risk assessment methodologies and hazard control strategies. Skilled in conducting safety audits and implementing corrective measures. Excellent communication and interpersonal skills for effective training delivery

3. Roles and Responsibilities Notification of Production and waste data by department. Inventory updates Packaging methods Labelling Storage Disposal Method Agenda

4. Scheduled Waste – DEFINITION Authorized Contractors DOE Registered Contractors appointed by the company to collect the Scheduled wastes . Scheduled Waste List of waste which can adverse environment impacts and the fall within the categories of waste, listed in the First Schedule as per the Environmental Quality (Scheduled Wastes) Regulation,2005. Waste Include all discarded material prescribed to be Scheduled or non-Scheduled waste or any matter whether in solid, semi-solid, liquid form or containerized gases (gas or vapour) which is emitted, discharged or deposited in the environment in such volume, composite in the manner as to cause pollution or which leave our premises. Polluted soil shall not be included. Waste Generator Any person who generates Scheduled Waste in their department.

5. Scheduled Waste – ROLES & RESPONSIBILITIES Waste Management Manager Shall ensure that the waste generated from the company has been identified clearly and categorised as per describe in the First Schedule EQ (Schedule Wastes) Regulation 2005. Shall encourage the waste generator to minimize the generation of waste by promote re-cycle or re-use of any waste generated. Shall responsible to ensure that all the Scheduled Waste has been managed properly by the relevant waste generator and disposed according to the regulation.   Waste Generator Shall notify the Waste Management Manager on the estimated production data and waste data per month. Shall keep an accurate and up-to-date inventory of Scheduled Waste being generated, treated and disposed. Inventory Report shall be maintained for a period up to three years from the date the Scheduled wastes was generated. Shall ensure that any waste generated in the department is being properly identified, labelled and stored in the correct manner. Shall encourage re-cycle or reuse any waste generated if possible to reduce the waste generation. Shall ensure all waste generated are disposed according to the legal and local authority requirements. Assist the waste management manager on the implementation, maintain and monitor their activities to comply with legal requirement.

6. Scheduled Waste - CODE

7. Scheduled Waste - CODE

8. Scheduled Waste - CODE

9. Scheduled Waste - CODE

10. Scheduled Waste - CODE

11. Scheduled Waste - CODE

12. Scheduled Waste Management - Internal Notification of Scheduled Waste Waste generator shall update the Production and waste data in the below mentioned as provided in the Second Schedule of Environmental Quality (Schedule Wastes) Regulations 2005.

13. Scheduled Waste Management - INVENTORY Scheduled Waste Inventory Waste Generator shall keep an accurate and up-to-date inventory in accordance of Scheduled Waste being generated, treated and disposed. Inventory Report shall be maintained for a period up to three years from the date the Scheduled wastes was generated.

14. Scheduled Waste Management - PACKAGING Biowaste Waste generator shall ensure that the waste is been autoclaved (kill cell process) before disposal. Waste generator shall keep an accurate and up-to-date inventory on daily generation of biowaste . The autoclaved biowaste shall be placed into the biowaste bag (double liner) before disposed into respective labelled bin provided. All the Biowaste shall be transferred to a dedicated jumbo bag/drum designated at Scheduled Waste Room on weekly basis or when required as per EHS requirement. Department waste generator or casual worker shall weigh the Biowaste in presence of EHS personnel before transferred to Jumbo bag/Drum at Scheduled Waste Room. A copy of Inventory shall be provided to EHS Personnel by the waste generator upon disposal. Biowaste Packaging Method

15. Scheduled Waste Management - PACKAGING Contaminated Empty Drum or Container less than 25L (<25L) Waste generator shall keep an accurate and up-to-date inventory on daily generation of empty Drums or containers. Empty bottles or container less than 25L (<25L) Any contaminated bottles or containers which are less than 25L shall be placed into the plastic bag (double liner) before disposed into respective labelled bin provided. All the contaminated bottles and containers shall be transferred to a dedicated jumbo bag designated at Scheduled Waste Room on weekly basis or when required as per EHS requirement. Empty Containers Packaging Method

16. Scheduled Waste Management - PACKAGING Empty bottles or container equal or more than 25L (≥25L) Any contaminated drums or containers which are equal or more than 25L shall be secured by appropriate plastic wrapping onto a good conditioned pallet. Max 4 empty drums are secured on a pallet. All the waste shall be transferred to a dedicated jumbo bag designated at Scheduled Waste Room on weekly basis or when required as per EHS requirement. Empty Drums Waste Packaging Method EHS Personnel shall weigh the waste before transferred to Scheduled Waste Room. A copy of Inventory shall be provided to EHS Personnel by the waste generator upon disposal.

17. Scheduled Waste Management - PACKAGING Bunghole IBC Tank Liquid Waste Waste generator shall keep an accurate and up-to-date inventory on daily generation of liquid waste. The liquid waste shall be placed into the Bunghole Steel/Plastic drum or IBC Tank before disposed to Scheduled Waste Room. Drums not to be filled more than 90%. The maximum weight of a filled drum should not be more than 200kg. All the liquid waste shall be transferred to the Scheduled Waste Room on weekly basis or when required as per EHS requirement. Liquid Type of Waste Packaging Method EHS Personnel shall weigh the waste before transferred to Scheduled Waste Room. A copy of Inventory shall be provided to EHS Personnel by the waste generator upon disposal.

18. Scheduled Waste Management - PACKAGING Solid or Semi Solid Waste Waste generator shall keep an accurate and up-to-date inventory on daily generation of waste. The waste shall be placed into the plastic bag (double liner) before disposed into respective labelled bin provided. All the waste shall be transferred to a dedicated jumbo bag designated at Scheduled Waste Room on weekly basis or when required as per EHS requirement. Solid and Semi Solid Type of Waste Packaging Method EHS Personnel shall weigh the waste before transferred to Jumbo bag at Scheduled Waste Room. A copy of Inventory shall be provided to EHS Personnel by the waste generator.

19. Scheduled Waste Management - LABELLING Labelling of Scheduled Wastes The date when the Scheduled Waste are generated, name, address and telephone number of the waste generator shall be clearly labelled on the containers that are used to store the Scheduled Waste. The label shall be a square set at an angle of 45 degrees. The dimension of the label shall not be less than 10cm by 10cm except where the size of the container or package warrants for a label of smaller size. The labels shall be divided into halves, the upper half of the label shall be reserved for the pictorial symbols and the lower half for text printed in blocks capitals. The text shall be printed in black on all labels except when the background of the labels is black, red or blue, the text shall be in white. All labels shall be able to withstand open weather exposure without a substantial reduction in effectiveness. In the case of waste capable of causing two or more hazards, all the hazards must be clearly identified and the waste shall be labelled accordingly. No person is allowed to alter the markings and labels.

20. Scheduled Waste Management - LABELLING

21. Scheduled Waste Management – STORAGE & DISPOSAL Storage of Scheduled Wastes Scheduled Waste shall ensure be stored in which are compatible with the Scheduled Wastes to be stored, durable and which are able to prevent spillage or leakage of the Scheduled Waste into the environment. Incompatible Scheduled wastes shall be stored in separate containers and such containers shall be placed in separate secondary containment areas. All the containers containing Scheduled wastes shall always be closed during storage except when it is necessary to add or remove the Scheduled wastes. The Waste Storage Area shall be designed, constructed and maintained adequately to prevent spillage or leakage of Scheduled Wastes into the environment. Scheduled waste generated may store for 180days or less after its generation provided that : The quantity of Scheduled waste accumulated on site shall not exceed 20 metric tonnes; and The Director General may at any time, direct the waste generator to send any Scheduled Waste for treatment, disposal or recovery of material or product from the Scheduled Wastes up to such quantity as he deems necessary. Disposal of the Scheduled Wast e Scheduled Waste shall be disposed of at prescribed premises only. Scheduled waste shall, as far as is practicable, be rendered innocuous prior to disposal.

22. E l e c t r o n i c S c h e d u l e d W a s t e I n f o r m a t i o n S y s t e m s ( e S W I S )

23. 2 rials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all mate Acces s i ng to e - S W I S URL Fill in existing Username and Password Of eCN to access the system.

24. 3 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. E s W I S for Generator

25. 4 rials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all mate Lan d i ng page – Open i ng Balance Fill-in current Inventory of each Waste code. Tick at the check box and click OK.

26. Land i ng page : Syst e m Overv i ew 26 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Menu & Options Content Area

27. Dashboard Inventory and Due date Submission Monitor 20 MT limit & 180 days Inventory in storage 27 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

28. Notification Step 1: Clicked on Menu Notification 28 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

29. Not i f i cat i on l i st i ng Step 2: C l ick e d on b u t t on Waste Generator is allows to create new notification , view drafted notification , an d vi e w s ub m i tt e d no tific a ti o n . 29 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

30. 9 partment Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The De New Notification Step 3: Fill in the required field. Please note that the red asterisk * indicates that this field MUST BE KEYED-IN.

31. 10 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. N e w Not i f i cat i on – R e qu i r e d f i eld Steps of create notification: Fill in File Ref No (Optional). Fill in Product Information (Raw Material / Chemicals) (Optional). Fill in quantity of product in MT (Optional). Click to add product information. (continue….) a) b ) c) d)

32. 11 e Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by Th N e w Not i f i cat i on – R e qu i r e d f i eld (…..continue) Steps of create notification: Select waste code by typing in the waste code or clicking the listed code. Fill in Source of Waste (Optional). Fill in quantity of waste material in MT. Fill in Waste Name. Fill in Waste Component (Optional). Select Waste Type by clicking down arrow. Select Package Type by clicking down arrow. Click to add waste information. Please note that the red asterisk * indicates that this field MUST BE KEYED-IN. e) f) g) h) i) l) j) k)

33. N e w Not i f i cat i on – Sav e an d Subm i t 33 Step : 4 C l ick C l ick C l ick to save new entry as draft or to submit new entry. to cancel the entry and return to main listing. Add waste Save or Cancel the Delete the Saving draft Return to material modify on modification selected of the new Main List product / product / entry and cancel waste waste entry material material from the list Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

34. Cancel Submitted Notification - Notification listing 34 Step 1: Clicked on the selected notification record. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

35. Ca n cel Subm i tted Not i f i cat i on 35 Step 2 : Click C l ick O K to cancel the Notification to confirm the cancellation . Add waste Save or Cancel the Delete the Saving draft Return to material modify on modification selected of the new Main List product / product / entry and cancel waste waste entry material material from the list Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

36. Cop y r ig h t © 2015 . 15 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inv e ntory - L i st i ng Step 1: Clicked on Menu Inv e nt o ry A d d i tion , Waste Generator is allows to add inventory view drafted inventory , and view submitted inventory . Step 2: Inventory Addition listing will be displayed

37. Cop y r ig h t © 2015 . 16 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inv e ntory – ad d i t i on Step 3: To add inventory, click button. Step 4: Fill in Qty Generated in (MT) or in (KG) of each item code. to save new entry as draft or to submit new entry. C l ick C l ick C l i ck to cancel the entry and return to main l i stin g . Step 4:

38. Cop y r ig h t © 2015 . 17 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inventor y – Ad j ustment Step 1: To access Inventory Adjustment screen, click I nv e nt o ry A d j u st. Step 2: Inventory Adjustment listing will be displayed Waste Generator is allows to create new inventory adjustment , vi e w dr a f t ed inv e nt o ry a d j u stme n t a n d submitted inventory adjustment .

39. Cop y r ig h t © 2015 . 18 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inv e ntory Ad j ustment Step 3: Click button and a window form will display on the screen.

40. Cop y r ig h t © 2015 . 19 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inv e ntory Ad j ustme n t Step 4: Fill in Balance Qty in either MT or KG in respective item code. Fill in Remark if any. Step 5: to save new entry as draft or to submit new entry. C l ick C l ick C l ick to cancel the entry and return to main listing.

41. 20 ess otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unl Inv e ntory R e us e d

42. 21 ess otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unl Inv e ntory R e us e d Step 1: Fill in Qty Reused in MT or Kg in respective item code. Fill in Remark if any. Step 5: to save new entry as draft or to submit new entry. C l ick C l ick C l ick to cancel the entry and return to main listing Step 2: Fill in Reasons (mandatory) Step 3:

43. 22 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Inv e ntory – Su m mary Step 1: To access Inventory Summary screen, click Inventory Summary Step 2: Inventory Summary listing will be displayed User can print the monthly summary listing of inventory by clicking button and Click to forward the monthly summary by email.

44. 23 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note Step 1: To access Consignment Note screen, click Consignment Note Step 2: Consignment Note listing will be displayed Waste Generator is allows to create new consignment note , vi e w dr a f t ed co n si g nm e nt n o te , S ub m i tt e d c on si g n m en t no te and View Received/Rejected consignment note .

45. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note 45 Step 3: To create consignment note, click display on the screen button and a window form will

46. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note 46 Steps of create consignment note: Select Trans. Type by clicking down arrow. Fill in Serial No (Optional). Fill in Ref No (Optional). (continue….)

47. 26 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note - W a st e Informat i on (…..Continue) Steps of create consignment note: Navigate to Waste Information Tab and click to select Waste Code. Waste Name is auto fill by default. Fill in Waste Origin Code (Optional). Fill in Origin & Source Description (Optional). Fill in Waste Component (Optional). (continue….) a) b) c) d)

48. 27 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note – W a s t e Informat i on (…..Continue) Steps of create consignment note – Waste Information: Click if user want to re-make the selection of waste code. Fill in Type of Waste Fill in Qty in either MT or KG. Fill in If Possible in m3 (Optional). Fill in Cost in RM (Ringgit Malaysia) (Optional). Select Packaging by clicking down arrow. Fill in Package Qty (Optional). l) Click Next (continue….) e) f) g) h) i) j) k) l)

49. 28 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Con s i gnment Note - Tr a n s porter (…..Continue) Steps of create consignment note – Waste Transporter: Navigate to Transporter tab and double click to select desire Waste Transporter.

50. Con s i gnment Note - Tr a n s porter b) c) d) Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. (…..Continue) Steps of create consignment note – Waste Transporter: Click if user want to re-make the selection of transporter Fill in Special Instruction/Notes if any. Select Driver NRIC No by clicking down arrow or fill in specify new Driver NRIC No and Driver Name. Select Vehicle No by clicking down arrow or fill in specify new Vehicle No. (continue…) a)

51. Con s i gnment Note - Tr a n s porter Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. (…..Continue) Steps of create consignment note – Waste Transporter: Specify Transport Date. Fill in Temporary Storage. e) f)

52. Con s i gnment Note - R e ce i v e r Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Steps of create consignment note – Waste Receiver Navigate to Receiver tab and click to select Receiver.

53. 32 E n v ir o n m en t . Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Con s i gnme n t Note - R e ce i v e r Steps of create consignment note – Waste Receiver Click to re-make the selection of receiver. Fill in Special Instruction/Notes if any. c) Click to save new entry as draft or click to submit new entry. Click to cancel the entry and return to main listing. e) f) b) a ) c)

54. 33 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. R e port Step 1: To access Report List screen, click Report List Step 2: Report list will be displayed

55. 34 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. R e port (Figure 41). Procedure to view Report No. 1: Click the “ List of Notification of Scheduled Waste ” to activate the screen User can filter the report by select few criteria (e.g. Trans Date, Waste Code, Month, etc). Go to each of the individual boxes to select respective criteria. Click button to add filter or button to remove selected filter. Else click button to clear all added filters from the list. Click button to run report. User can drag any desired field box to create a unique and handful report. 6. Click the button if user wish to have the report exported to an Excel file. Else, click the button to export to pdf file. 7. Click the button to close the report.

56. Samp l e of Sum m ar y Report – Schedu l ed W as t e Export to PDF Export to Excel Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

57. Sample of Summary Report – Inventory Export to PDF Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Export to Excel

58. L o g out Once user have completed the visit of eSWIS, it is advised to log out from the system to avoid access of unauthorized person. To logout from the system, click button on the top right of the screen and user will be redirect to Log-in Page. Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

59. eSWI S for C o mpany A dmin Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment.

60. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Waste Receiver is allowed to manage profile, manage branch, manage employee and view report 39 Landing Page Company Admin

61. 40 aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company profile 3. Click button to save any new changed data. Step: Click Manage Profile, Update the company details.

62. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company branch 62 Each branch will having its own approved DOE File Number. For information about DOE File Number, contact officer of respective JAS State. Step: Click Manage Branch and a list of registered branch will be displayed Click button and a window form will display

63. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company branch 63

64. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company branch 64 Steps of add branch: Fill in DOE File No. Fill in Branch Name Specify Industry Specify Sub Group F i ll in Addre s s. Fill in Postal Code. Select Country Select State Select PBT Select District Select Area (Continue…)

65. 44 Copyright © 2015. All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Manage Company branch (….Continue) Steps of add branch: Fill in DOE File No. Fill in Telephone Number. Fill in Fax Number. Fill in Branch Email. Fill in Name of Contact Person who responsible in the branch. Select Designation of the contact person Fill in Contact Number of Contact Person. Fill in Email address of Contact Person. 3.20 Click or click button to save the new entry to cancel the entry.

66. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company Employee 66 3. Click button to save any new changed data. Step: Cli c k Cli c k Manage Profile but t on

67. aterials on these page are copyrighted by The Department Of Environment. Copyright © 2015. All rights reserved. Unless otherwise indicated, all m Manage Company Employee 67 Steps of add Employee: Fill in Employee ID of reporting entity. Select Branch In-Charged (Branch required to be register before it can display) Select Salutation Fill in Full Name. Fill in IC. No. Select Designation of the employee Fill in Email Select Gender. Fill in Contact Number of the employee Fill in User ID and Password Click button to save

68. Cop y r ig h t © 2015 . 52 All rights reserved. Unless otherwise indicated, all materials on these page are copyrighted by The Department Of Environment. Thank you. Q & A