EMAIL-CORRESPONDENCE-IN-EDUCATIONNN.pptx

EDUCATION

1. E-MAIL CORRESPONDENCE PROFESSIONAL WRITING

2. What is an E-MAIL? E-mail (or electronic mail) is a message sent through and received over the internet. directives transmittals documentations confirmations, …

3. Advantages: It reaches the target reader fast. It is cheaper and easy to use. It is environmental-friendly. It has an automated e-mail feature.

4. Disadvantages: An e-mail may carry a virus. Not all official documents can be sent due to their nature. An e-mail is sometimes used as a tool for scamming. It is dependent on technology (Internet connection).

5. What do you need ? a computer with internet access an e - mail account with a service provider such as Yahoo, Gmail, Hotmail, etc . REMINDER! Your password should be s omething that is easy to remember, but difficult to guess. DO NOT use sensitive information, such as SSN, bank PIN, etc. It is best to use combination of letters and numbers. Secure v erification questions in case you will forget your password.

6. How should we write e-mails?

7. GUIDELINES: Reflect if it is the best mode to use. Subject line must be short, simple, and straight. Keep the messages brief and straightforward (one-screen length). State your business in the first sentence of the text. Never capitalize all the letters of your text .

8. All though an e-mail is less formal than memo or a letter, maintain professionalism when writing one (emoticons and Internet jargons). If attaching a file, make the filename of the attached document meaningful. Never open attachments from unknown numbers.

9. P arts of an E- mail To : enter the exact e - mail address of your recipient (remember: [email protected] ) NOTE: For multiple recipients, separate each address with a comma CC : carbon copy ( Put the  email  address( es ) here if you are sending a copy for their information (and you want everyone to explicitly see this.) BCC : BLIND carbon cop y (Put the  email  address here if you are sending them a Copy and you do not want the other recipients to see that you sent it to this contact.) Subject : the topic of your e - mai l Body : the message of your e - mail Attachments : the paperclip symbol (for files or photos )

10. Organize your e-mails.

11. When using hyperlinks…

12. REMEMBER: Proofread your e-mail. Practice netiquette. Check for spelling, punctuation and grammar errors before clicking Send . Use a professional font. Use graphical symbols only when appropriate.

13. When sending a ttachments … I nclude in the email the filename, what format it is in, and the version of the program . Attached: “ Application Letter- Jex Anne Fajardo . pdf ” This file is in PDF . “Resume- Jex Anne Fajardo.pdf” This file is in PDF. It will be better to use portable document format (pdf) to ensure compatibility .

14. NETIQUETTES Be sure to include the following : - proper subject line - greeting - thank you/closing remark Choose your words carefully. Remember that direct language can sound harsher in emails than in person .

15. REMEMBER: “They may forget what you said, but they will never forget how you made them feel .” - Carl W. Buechner

16. TASK: Write someone an email, wishing him/her his/her safety amidst the spread of the COVID-19. Attach the picture (to follow) in your mail. Give your teacher a copy of the email by putting her address on the CC. Give your groupmates a copy of the mail, too, by putting their addresses on the BCC.

17. Deadline: April 03, 2020 (5 pm ) Criteria: (40 pts) Format 15 Mechanics 15 Content 5 Grammar 5