Explore the best examples of SharePoint sites: 16 practical applications

Discover 16 of the best SharePoint site examples that showcase how organizations are using SharePoint to create modern, functional, and beautifully designed digital workplaces. This collection highlights real-world applications and practical design ideas that can help you build a more engaging, efficient, and user-friendly SharePoint environment.

In this pin, you’ll see a variety of SharePoint site types, including intranet homepages, department and team sites, HR and communication hubs, project management dashboards, and document libraries. Each example demonstrates a unique approach to layout, branding, and user experience — giving you inspiration for how to make your own SharePoint site stand out.

These examples show how businesses are leveraging SharePoint’s flexibility to improve collaboration, streamline communication, and organize content effectively. From simple, minimalist designs that focus on usability to vibrant, media-rich pages with dynamic web parts, each site reflects a different way to engage employees and make information easy to find.

You’ll also explore design best practices used in modern SharePoint sites — such as consistent branding, intuitive navigation menus, eye-catching hero sections, and responsive layouts that adapt seamlessly across devices. The visuals highlight how SharePoint integrates with Microsoft 365 tools like Teams, Power Automate, and Power BI to deliver a connected digital workplace experience.

This guide is perfect for SharePoint admins, intranet designers, and communication managers looking to enhance their sites or start new projects. It shows how leading organizations use SharePoint not just as a file storage solution but as a central hub for communication, knowledge sharing, and company culture.

Whether you’re creating an employee portal, an HR resource center, or a team collaboration space, these 16 examples will inspire you to design pages that are both beautiful and functional. You’ll learn how layout choices, web part placement, and visual elements can make a huge difference in user engagement and productivity.

By the end of this exploration, you’ll have a clear vision of what’s possible with SharePoint’s modern capabilities — from flexible sections and custom themes to dynamic news feeds and interactive dashboards.

Bring your intranet to life with ideas from these top SharePoint site examples. Build a platform that empowers your team, strengthens communication, and enhances the overall employee experience.

1. Explore the best examples of
SharePoint sites: 16 practical
applications
SharePoint Services
Microsoft SharePoint offers many essential collaboration,
information sharing, and communication features. SharePoint is a
powerful tool that can be used to manage company documents,
create intranets, and track assets. 
In this guide, we’ll explore SharePoint intranet examples that can
help your business improve employee engagement , streamline
workflows, and keep everyone connected..
1. Employee Hub: A Digital Gateway to All Things
Company-Related

2. A central employee hub is where all employees can access important
information about the company, including tools and
resources. Imagine it as your company's digital pulse.

4. Features:
You will have access to all company policies and
announcements.
Links to software such as project management tools, payroll
apps, and IT ticketing systems.
Customizable dashboards for personalized experiences.
Real-World Impact:‍
Picture yourself entering an online platform where you can find all
the latest company updates, submit vacation requests, and access
project information. Centralizing data minimizes the time spent
looking for it.
2. Document Management Sites: Organize Your
Digital Assets
Every organization faces a difficult task in managing
documents. SharePoint document management  sites offer an
easy way for employees to upload, retrieve, and share files.

6. Features:
Tag metadata to enhance searchability
History of previous versions to restore and track any changes.
Document approval workflows can be automated.
Real-World Impact:
The consulting firm stores client contracts, project deliverables, and
documents on a document-management site. This ensures that the
most recent version of each item is available at all times and that
approved workflows are followed automatically.
3. Knowledge Base: Making Organizational
Wisdom Accessible
This valuable information is often trapped in email or personal
notebooks. SharePoint knowledge bases are a great place to store
this helpful information.

8. Features:
Use Wiki pages to collect expertise.
Guides, FAQs, and troubleshooting documentation are easily
accessible through searchable libraries.
Tools for feedback and continuous improvement
Real-World Impact:
A team of IT professionals can create a Knowledge Base that
documents fixes to recurring issues. It reduces tickets and allows
employees to solve the problems on their own.
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4. Product and Services Catalogue: A Sales Team's
Best Friend
Your teams can access information on your products and services
through a Product and Services Catalogue.

10. Features:
Detailed product listing with pricing and specifications.
You can download marketing material like case studies and
brochures.
Integrate CRM system to track inventory availability.
Real-World Impact:
Sales teams can have access to the latest product information at
client meetings. This will help them close sales faster.
5. Talent Management Sites: Focus on Your People
The most excellent resource you have is your people. Talent
Management sites help HR teams and leaders track employee
performance development plans and succession opportunities.

12. Features:
Profiles of employees, including certifications and skills.
Tools for setting goals in personal and professional growth.
Planning for succession is a way to prepare and identify future
leaders.
Real-World Impact:
An HR department uses this site to track and manage high-potential
staff and conduct annual reviews. It ensures a proactive career
approach.
6. Department Sites: A Home Base for Every
Department
Every department has unique requirements. The department sites
are digital workspaces tailored to Marketing, Finance, or IT
departments.
Features:
Teams share calendars to track deadlines, schedules, and
meetings.
Resources such as templates and policies that are specific to
each department.
Create customized dashboards to monitor key performance
indicators (KPIs), team metrics, and other vital data.
Real-World Impact:

13. The finance department shares monthly reports on its website,
hosts budget templates, and handles expense approvals. This
streamlines operations for the entire team.
Kickstart your intranet journey with a ready-to-use SharePoint
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7. Team Sites: Empowering Smaller Teams
The Team Site allows smaller groups to collaborate and exchange
information about a specific project or goal.
Features:
Use task lists to monitor project progress
Team-specific document libraries.
Team members receive real-time notifications and updates.
Real-World Impact:
A product development team uses Team Sites to keep everyone in
sync with their plans for product launches, prototyping, and
brainstorming sessions.

14. 8. HR Portals: Simplifying Employee Interactions
An HR portal is a single-stop shop for HR information and services.

16. Features:
Tools for self-service leave requests, pay inquiries, and benefit
enrollment.
Access to all HR forms and policies in one central location.
Notifications for important updates like open enrollment
periods.
Real-World Impact:
The HR administrative load is reduced because employees no longer
need to send HR an email for each question. They can now find the
answers themselves and act on them.
9. Project Management Sites: Keep Projects on
Track
Project management requires transparency and precision.
SharePoint Project Management Sites offer tools that help you keep
things under control.
Features:
Gantt charts are a great way to track tasks.
Monitoring workload and resource allocation.
Automatically update stakeholders on the status of their
projects.
Real-World Impact:
An IT team uses a project management site to plan a software
launch, ensuring deadlines and resources are efficiently utilized.
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17. Explore our SharePoint solutions
10. Employee Onboarding Site: Welcome New
Hires
Onboarding new employees is easy with this dedicated website that
walks them through the first few days.

19. Features:
Videos introducing the company and its culture.
Checklists for Onboarding to make sure no steps are missed
You can access training materials and documents on HR.
Real-World Impact:
A startup uses this site to remotely onboard and inform new
employees, even before they arrive at their first job.
11. Learning Management Site: Foster Growth
Success is dependent on continuous learning. Learning
Management sites provide access to resources for training and
tracking employee progress.

21. Features:
Modules with tests and certificates.
Registration and tracking of progress.
Resource libraries for skill development.
Real-World Impact:
An organization in the healthcare industry uses a Learning
Management system to provide compliance training to its
employees at multiple locations.
12. Compliance and Regulatory Sites: Stay Audit-
Ready
It is not negotiable. SharePoint sites allow regulatory compliance to
be centralized and can ensure that all requirements are met.
Features:
Audit logs and policy libraries.
Checklists for compliance and workflows
Modules of training for regulatory compliance.
Real-World Impact:
A financial services company uses the Compliance website to
document compliance with industry standards and track employee
certifications.
Explore how our SharePoint consultants can design a solution
tailored to your business needs.
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13. Asset Management Sites: Track and Maintain
Assets

22. Asset Management websites help you manage your physical and
digital assets.
Features:
Asset Registers with detailed Metadata
Schedules of maintenance and reminders
Reports of utilization and depreciation.
Real-World Impact:
A university uses this site to schedule lab maintenance and
maximize asset use.
14. Software Inventory Sites: Manage Licenses
Easily
Without a system, tracking software licenses can be a nightmare.
Software Inventory sites simplify the process.
Features:
Alerts for license renewal and tracking.
Recordings of installation and monitoring compliance.
Integrate with your IT system for instant updates.
Real-World Impact:
An IT team uses this site to make sure that software licenses and
compliance risks are minimized.
15. Resource Tracking & Booking Sites: Avoid
Scheduling Conflicts
The management of resources is essential for a high level of
efficiency. The Resource Tracking website helps to manage the
bookings of shared resources such as meeting rooms and vehicles.
Features:

23. Booking calendars in real-time.
Reminders are sent to you automatically for your upcoming
reservation.
Use reports to optimize resource allocation.
Real-World Impact:
An office uses this site to book meeting rooms and ensure that
everything runs smoothly with double bookings.
16. Other Registers and Tracking Sites: Customize
as Needed
SharePoint also allows you to build custom tracking and register
systems that can be tailored for any purpose, whether managing
contracts, risks, or other data.
Features:
Lists and workflows are fully customizable.
Data dashboards for visualization.
Microsoft Integration Tools
Real-World Impact:
Construction company creates a customized Risk Register to
monitor project outcomes, track risks, and assign mitigation
measures.
Final Thoughts
At the end of the day  SharePoint intranet examples  aren’t just
about managing files or setting up sites, they’re about making
work smarter, more connected, and more engaging . SharePoint
can be used to create functional and efficient sites that are visually

24. pleasing and tailored to your company's needs. SharePoint's
flexibility allows you to make the perfect solution for your
organization, whether you are building a Knowledge Base site or
Resource Tracking. 
What site idea could change the way you work? Tellus what you
think!
Inspired by these SharePoint intranet examples? Bring them to life
with us.
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