Fairfax County's Public Facilities Manual (PFM): Update to the Providence District Council - May 9, 2018

Fairfax County's Public Facilities Manual (PFM): Update to the Providence District Council - May 9, 2018

1. Fairfax County’s Public Facilities Manual (PFM) Update to the Providence District Council May 9, 2018 1

2. Today’s Presentation The Land Development Process. What is the PFM? How is the PFM changing? Actions to Date. 2

3. Land Development Process The PFM is used during these 4 segments of the process.

4. What is the PFM? Technical guidelines for site development design. Fairfax County Codes (e.g., Subdivision and Zoning Ordinance) are the regulations ( the why ) that inform these guidelines ( the how ). 4

5. What is the PFM? Design guide that meets the language of the law and provides flexibility to allow for engineering judgment during design process 5

6. Guidelines Document Variations may be approved when: Strict application of a standard cannot be met, or new/creative designs are proposed; and Variations meet the intent of the provisions, and a statement of justification is provided. 6

7. Why Update the PFM? Fairfax First Initiative: to improve speed, consistency, and predictability of the land development review process. 7

8. Who is Involved? Consultant hired to perform gap analysis. Teams of subject-matter experts to annotate chapters. County, Industry & Citizen stakeholders to provide input. Engineering Standard Review Committee (ESRC) recommends approval of annotated chapters. 8

9. How is the PFM Changing? PFM “Flex” Project themes compiled from an assessment of the current PFM. Clear Interactive Adaptable Urban Innovative 9

10. Project Theme: Clear Recommendations: Remove outdated/extraneous text and redundancies. Remove outdated provisions and plates. Add indented outline. 10

11. Project Theme: Interactive Recommendations: Incorporate information by reference to other codes as the source of regulation. Add internal and external hyperlinks. Update and relocate definitions. 11

12. Project Theme: Adaptable Recommendations: Minimize mandatory requirements by changing “shall” to “should”, where appropriate. Allow Director of Land Development Services to waive/modify provisions based on certain criteria. 12

13. Project Theme: Urban Recommendations: Update the PFM to align with Virginia Department of Transportation (VDOT) standards. Consistency between VDOT Road Design Manual and PFM. 13

14. Project Theme: Innovative Recommendations: Allow the use of emerging technology to address specific challenges in land development. Expand the use of urban and innovative practices. 14

15. Actions to Date Hosted 96 stakeholder meetings. First round of PFM edits completed. ESRC recommended approval of eight chapters. Developed the PFM Flex Project Website. 15

16. PFM Recap A guidelines document for development projects. “Flex” Project to improve speed, consistency, and predictability. Stakeholder Committees, Consultant, and Subject-matter experts involved. Project Themes: Clear, Interactive, Adaptable, Urban, Innovative. 16

17. Next Steps & Schedule Amendment Development Process: Prioritize recommendations & prepare prioritization schedule. Estimated completion of Prioritizations: End of 2 nd Quarter 2018. 17

18. Next Steps & Schedule Amendment Vetting Process: Stakeholder & ESRC review to finalize amendments; estimated completion end of 3 rd Quarter 2018. Public Hearing Process: Public hearings with Planning Commission & Board of Supervisors over 3-6 months following amendment vetting. 18

19. Contact: PFM Flex Project email: [email protected] Access the PFM Flex Project Website: https://www.fairfaxcounty.gov/landdevelopment/public-facilities-manual-flexibility-project 19

20. Supplemental Information The following slides are included as supplemental information. 20

21. Stakeholder Engagement Process – County Information for the Existing & Future State Comes from: County Advisory Committees: Technical, Policy, Innovative, Steering. Additional County Outreach: Land Use Aides, Site Development & Inspection Division Inspectors & Tech Forum, Building Division, Customer & Technical Support Center, Fairfax First Blog. 21

22. Stakeholder Engagement Process – Industry Information for the Existing & Future State Comes from: External Stakeholder Committee: Industry representatives. Industry Partners: Engineering Standard Review Committee (ESRC), Northern Virginia Building Industry Association/NAIOP, Engineers & Surveyors Institute. 22

23. Stakeholder Engagement Process – Citizens Information for the Existing & Future State Comes from: Public Outreach: PFM Flex Project Website: A feedback form, meeting minutes, PowerPoint presentations, draft PFM Chapters, ESRC schedule. zMOD Citizen Advisory Group, Providence District Council, future public hearings. 23