Finding and Replacing Data, Correcting and Expanding upon worksheet data

Finding and Replacing Data, Correcting and Expanding upon worksheet data

1. ADVANCED EXCEL - 24U5CAS03 Finding and Replacing Data Correcting and Expanding Upon Worksheet Data Finding Data Using the Find Command : Press Ctrl + F to open the Find and Replace dialog box. Enter the text or value you want to find in the "Find what" field. Click "Find Next" to locate the next occurrence or "Find All" to see all occurrences at once. Advanced Options : Click "Options" in the Find and Replace dialog box to expand search options. You can search within a sheet or the entire workbook. Choose to match the case, match entire cell contents, or search by rows or columns.

2. ADVANCED EXCEL - 24U5CAS03 Entering and Revising Data Replacing Data Using the Replace Command : Press Ctrl + H to open the Find and Replace dialog box with the Replace tab selected. Enter the text or value you want to find in the "Find what" field and the replacement text or value in the "Replace with" field. Click "Replace" to replace the first found instance or "Replace All" to replace all instances at once. Advanced Replacement Options : Click "Options" to access additional settings for more precise replacements. Use the same search options as in the Find command to match case, entire cell contents, and search within specific areas.

3. ADVANCED EXCEL - 24U5CAS03 Revising Data Correcting Data Editing Cell Content : Double-click a cell or press F2 to edit its contents directly. Make the necessary corrections and press Enter to save the changes. Using Data Validation : Set up data validation rules to prevent incorrect data entry. Go to the Data tab, click "Data Validation," and set criteria for allowable data. Spell Check : Press F7 to run a spell check on your worksheet. Correct any spelling errors identified by the spell checker.

4. ADVANCED EXCEL - 24U5CAS03 Revising Data EXPANDING UPON WORKSHEET DATA Inserting Rows and Columns : Right-click on a row number or column letter and select "Insert" to add a new row or column. Alternatively, use the Insert command from the Home tab on the ribbon. Using Formulas and Functions : Expand data analysis by using built-in Excel functions and formulas. Enter a formula in a cell starting with an equals sign (=), followed by the function name and arguments. Creating Tables : Select a range of data and go to the Insert tab, then click "Table" to convert the range into a structured table. Tables come with built-in sorting, filtering, and formatting options.

5. ADVANCED EXCEL - 24U5CAS03 Revising Data EXPANDING UPON WORKSHEET DATA Adding Comments and Notes : Right-click a cell and select "New Comment" or "New Note" to add additional information or annotations. Comments and notes can provide context or explanations for the data in a cell. Using Conditional Formatting : Apply conditional formatting to highlight important data. Go to the Home tab, click "Conditional Formatting," and choose a rule type to apply.

6.     ONE WORDS 1. Which keyboard shortcut is used to copy data in Excel? Answer: Ctrl + c 2. How can you quickly fill a series of numbers in adjacent cells? Answer : Use the Fill Handle and drag it over the range of cells you want to fill. 3. What feature should you use to transpose rows and columns when pasting data in Excel? Answer : Paste Special with the Transpose option. 4. What feature in Excel allows you to automatically rearrange data from rows to columns or vice versa during pasting? Answer : Transpose ADVANCED EXCEL - 24U5CAS03

7.     NEXT SESSION Defining Excel Tables. ADVANCED EXCEL - 24U5CAS03