Formal letter format and it's all required information

Formal letter format and description class 12

1. FORMAL LETTERS Kind of Formal Letters Business letters : letters of enquiry /information Placing /cancelling orders Acknowledgements and replies Official letters : Letters of enquiry Letters of complaints Letters of requests/appeals Letters to editors : Informing or suggesting on an issue of public interest Letters for job application : Letters to apply for a particular job Bio data or resume should be attached Letters to Principal : Letters for permission/leave/complaint etc.

2. NOTE : 10 Marks The language used should be formal, straightforward, brief and to the point. Use matter of fact style. Avoid using lengthy sentences. Word limit should be 150- 200 words.

3. Letter writer’s address Date Reciever’s name/designation Address Subject Salutation Body of the letter Subscription, Signature Name and designation

4. Important Points Salutation : Dear Sir / Madam, Subject : Give an appropriate subject. Body : Divided in Paragraphs Para 1 – Start by introducing yourself and describe the purpose of writing . Para 2 – Subject matter in detail . Para 3 – Conclusion/ Suggestion. Etc. Subscription : Yours faithfully, Signature : Full Signature below which write your full name within brackets.

5. REMEMBER Read the question carefully. Letter must be coherent and not begin /end abruptly In a letter to an editor , never ask the editor to solve your problem.

6. Q. Write a letter to your area councillor complaining about the dengue epidemic in your area. State the causes and give some suggestions for the problem. 27-19/498 , Sri Varshini Homes YMCA, Visakhapatnam – 47 24 June 2021 The Councillor Ward 09 GVMC, Visakhapatnam. Subject: Dengue epidemic in my locality. Dear Madam , I , Asha Jyoti, resident of Ward No. 09, would like to draw your attention to the alarming number of dengue cases reported in our ward lately. The official toll has risen to 22 and so we have to be vigilant against this disease. The residents have a deep concern and anguish regarding the open garbage dump, the clogging drains and the stagnated water in the potholes that are breeding ground for the mosquitoes. We would like to request your influence over the civic authorities to regularly clean the area and look into the matter with immediate effect. Our repeated requests have been paid no heed so far. Looking forward to an efficient response. Yours faithfully, Asha Jyoti ( K Asha Jyoti) Resident Resident’s Union