Formal presentation

A presentation is considered formal when you have been asked to share ideas with an individual or group and you have been given time to prepare. Formal presentations require a very different approach than presenting to your team during a weekly meeting. -Set clearly defined goals

1. Communication skills Formal presentation

2. Introduction Successful and inspiring speakers are remembered not only for their Eloquence Humor and G ood style But also for the message and ideas that cause a change in their audience’s Actions Attitudes Lives or M ade the purpose clear to them This is true for all types of presentation Professional presentations Business speeches Classroom lectures

3. Important steps to be followed in preparing a professional presentation Planning Outlining and structuring Choosing the mode of delivery Guidelines for effective delivery Body language and voice Visual aids

4. introduction Planning Occasion audience Purpose Thesis statement material

5. Occasion The occasion has norms and expectations that a speaker must recognize. Facilities Seating, AV aids, sound quality, podium, stage, light, weather condition, temperature Time Morning, noon, evening, after dinner, Place Indoor, Outdoor, a small conference room, an auditorium Context events and speakers following by or followed by, comprehend the background, situation or setting

6. Audience Audience is at the receiving end of our communication They may be our Friends C lients Colleagues U nfamiliar faces or C ombination of all these

7. Audience Analysis What are their interests ,likes and dislikes? Are they familiar with the topic? Is their attitude hostile or friendly ? What is the size of the group? Age Range Gender Distribution

8. Purpose There can be three purposes of a presentation To Inform To Analyze To Persuade

9. Thesis Statement The thesis Statement is very important in a presentation. It spells out the subject and establishes its impact among the audience. It the central idea of the presentation. Simple language should be used to frame a complete, declarative statement, Using a question, a fragment phrase should be avoided For Example presentation topic: Choosing a reputed university for higher education Why should we be carefull in choosing a reputed university? Choosing a reputed university for higher education Choosing a reputed university for higher education has five significant advantages

10. Formulating Thesis Statement Select topic Decide on your purpose Allow yourself enough time to explore and develop your idea Steps to arrive at your thesis statement Topic : Choosing a reputed university for higher education Topic area : Advantages of a reputed university General Purpose : to inform Specific Purpose : I wish to tell my audience to tell about the benefits they will reap by choosing a reputed university Thesis Statement : Choosing a reputed university for higher education has five significant advantages

11. Material After formulating thesis statement, we need to develop information to elaborate it. Collecting material requires more research. For Example, when we are explaining a process or procedure , the main text of our presentation will include a series of steps involved. We consult the library, internet, magazines, newspapers, organizational records, statistics and publication, surveys or interviews.