Good Laboratory Practice Documentation

1. GOOD LABORATORY PRACTICE DOCUMENTATION Sunando Basu M.Pharm (Quality Assurance), RQAP-GLP Head Quality Assurance- VIVO BIO, Hyderabad

2. Good Laboratory Practice-Documentation Why it is so important? What if I don’t document? What do we mean by document? What are the requirements of documentation? How can I fulfill the requirements? What should I remember? KEY QUESTIONS ? 2

3. Good Laboratory Practice-Documentation WHY IT IS SO IMPORTANT??? Documents are the Life-b lood of the Organization ! Demonstrate what actually went on at the time… Critical for complete reconstruction of the study… Authentication that all the required procedures were correctly carried out at the correct time… Regulatory requirement… 3

4. Good Laboratory Practice-Documentation WHAT IF I DON’T DOCUMENT??? Experimental data are lost… Complete record is not made… Lost/ Incomplete document may invalidate study… Impossible to justify as the usual believe is… Regulatory action… No record means procedure not done... 4

5. Good Laboratory Practice-Documentation WHAT DO WE MEAN BY DOCUMENT? Descriptive document… Results of original measurements, observations, and activities associated with the study which may be needed to verify and evaluate the study… Which will provide a picture of what actually happened during the course of an activity… Examples are: Raw Data in Laboratory Notebook , Logbook , Forms , Project Binder/File, Paper Printout, Electronic Format, All type of records … 5

6. Good Laboratory Practice-Documentation DOCUMENTATION TYPE… 6 Handwritten Documentation Entry Into Electronic System Copying Raw Data Transcription of Paper Records To Computer Database Electronic Data Capture

7. Good Laboratory Practice-Documentation WHAT ARE THE REQUIREMENTS OF DOCUMENTATION? Identifiable… Promptness… Accurateness… Legibility… Signature and Date… 7

8. Good Laboratory Practice-Documentation Therefore the document should show: “What was done”… “How it was done”… “When the work was performed”… “Who performed the work”… WHAT ARE THE REQUIREMENTS OF DOCUMENTATION? 8

9. Good Laboratory Practice-Documentation HOW CAN I FULFILL THE REQUIREMENTS? Record data Directly into the required format and not transcribed from a rough copy… Promptly… Accurately… Legibly… Then… Sign and date… Note: Sign indicates who has performed the work and date identifies when the work was performed… 9

10. Good Laboratory Practice-Documentation Any correction made during and or latter recording should be explained for… Reason for correction… The signature of the individual making the correction… The date the correction was made… WHAT ARE THE REQUIREMENTS OF DOCUMENTATION? 10

11. Good Laboratory Practice-Documentation HOW CAN I FULFILL THE REQUIREMENTS? Contd.. Therefore, remember to… Make a single line through the error… Record the correct entry on the above or next to the original entry with the reason for correction… Then Sign and date… Note: Correction codes can be used to simplify the explanation but shall be clear to the third party… 11

12. Good Laboratory Practice-Documentation HOW CAN I FULFILL THE REQUIREMENTS? Contd.. 276 275 Error in writing SB 31-10-2006 Correct Entry Reason for Correction Sign and Date PRACTICE THIS AND NOT THIS 276 276 Over writing Scribbling 12

13. Good Laboratory Practice-Documentation WHAT SHOULD I REMEMBER? Documentation … Paramount importance… All information blanks that require data input must be completed… Record data to its completeness… Never assume that something written in SOP or Protocol are not required to be documented… Always sign and date… Never indulge in Fraudulence… Follow company’s SOP on Good Documentation Practice at all time… Never discard original record… 13

14. Good Laboratory Practice-Documentation 14 Documentation Constitutes An Essential Part Of The Quality Management System Should show complete History of AUDIT TRAIL BOTTOM LINE…

15. Good Laboratory Practice-Documentation Thank You 15