GRADUATION IN EVENTS MANAGEMENTS / PPT PRESENTATIONS

TRAINING REQUIREMENTS

1. Institutional Assessment Event name:GRaduation Trainer: Kevin s. Manson Trainee: Patricia Anne p. paez

2. Company Profile Ciao Events Contact Information GLOBE : 0991-234-fl678 SMART: 0998-76fl-4321 Email: [email protected] Company Address: Orchid. St. Maria Cristina Village, San Isidro , Nueva Ecija History Founded in 2016 by Patricia Anne Paez , Ciao Events Services has rapidly grown into a premier firm specializing in bespoke event planning and execution. With a focus on creativity and client satisfaction, Ciao Events Management Company has established itself as a trusted partner in crafting memorable and impactful events tailored to meet diverse client needs and preferences.

3. Company Profile Ciao Events Vision “Our vision at Ciao Events is to become a leading global authority in event management, renowned for our innovation, meticulous planning, and unmatched client satisfaction. We aim to elevate every event we touch, setting new standards in creativity and excellence." Mission "At Ciao Events, our mission is to deliver unparalleled event management services, focusing on quality, creativity, and attention to detail. We are dedicated to exceeding client expectations by crafting exceptional events that inspire and leave lasting impressions."

4. Company Profile Ciao Events Wedding Events: Wedding planning and coordination Engagement parties Bridal showers and bachelor/bachelorette parties Ceremony and reception management Destination weddings Social Events: Anniversaries Family reunions Holiday parties Graduation celebrations Retirement parties Services Offered

5. Company Profile Ciao Events Public Events: Festivals and fairs Fundraising events Community events Cultural and arts events Sporting events Consultation and Budgeting: Event concept development Budget creation and management Vendor selection and management Timeline and logistics planning On-site coordination Services Offered

6. Company Profile Ciao Events Entertainment Activities Live Bands and DJs Performers (Magicians, Dancers, etc.) Interactive Activities Photo Booths Team Building Exercises Post-Event Services Event Evaluation and Feedback Post-Event Analysis Follow-up Services Thank You Notes and Gifts Event Cleanup Services Offered

7. PROPOSAL LETTER TO CLIENT OCTOBER 20, 2023 MARA A. GALANG , PhD School Head PHINMA-Araullo University Cabanatuan City Dear Mrs. Mara, Good day! I am writing to you a proposal for the upcoming college graduation event on March 14, 2024 in PHINMA-Araullo University, Cabanatuan City. At Astral Ambitions Event Management Services, we specialize in crafting memorable and seamless events that exceed expectations, and we are thrilled at the opportunity to assist in celebrating this significant milestone. We propose a collaborative approach, working closely with the school to understand your vision, preferences, and requirements for the graduation event. Our team will handle all aspects of event planning and execution, providing regular updates and maintaining clear communication throughout the process. We would be delighted to further discuss how our event management services can contribute to a successful and memorable college graduation event. Please let us know a convenient time for a meeting or call to explore this opportunity in more detail. We look forward to the possibility of partnering with you to create an unforgettable celebration. Regards, MA. DESIREE ANN O. ABULAN Event Director Astral Ambitions Event Management Services 0905-188-9825 [email protected]

8. CLIENT’S PROFILE MARA A. GALANG School Head of PHINMA-Araullo University, Cabanatuan City 0936-460-6126 COORDINATOR’S PROFILE MA. DESIREE ANN O. ABULAN Event Director 0906-188-9825/[email protected] EVENT NAME College Department Closing Ceremony at Nueva Ecija University of Science and Technology, San Isidro Campus EVENT OBJECTIVES To highlight significant academic accomplishments and milestones. EVENT THEME Ethereal Elegance EVENT MOTIF White, Yellow gold, Black DAY/DATE/TIME Thursday / March 14, 2024 / 1:00 p.m. - 5:00 p.m TARGET AUDIENCE Graduates, Families of the Graduates, Friends, School Administrators, Faculty and Staff, Commencement Speakers ESTIMATED NUMBER OF GUESTS 220 guests PROPOSED EVENT VENUE Harvest Hotel PROPOSED BUDGET ALLOCATION Php. 250, 000 SPECIAL REQUEST Photo booth

9. EVENT SAMPLE PROGRAM FLOW TIME ACTIVITY PERSONS INVOLVED 1:00 PM - 1:30 PM Graduates Arrival and Seating Ushers, Guests 1:30 PM - 2:00 PM Graduate Line-Up and Preparation Graduates, Event Coordinators 2:00 PM - 2:10 PM Processional Graduates, Faculty, Distinguished Guests 2:10 PM - 2:15 PM Opening Remarks University President or Dean 2:15 PM - 2:25 PM National Anthem & Prayer Invocatio n University Choir or Soloist , Faculty Member 2:25 PM - 2:30 PM Introduction of Guest Speaker University President or Dean 2:30 PM - 2:50 PM Guest Speaker Inspirational Message Distinguished Guest or Alum 2:50 PM - 3:50 PM Presentation of Academic Awards Academic Dean, Award Recipients 3:50 PM - 4:50 PM Presentation of Diplomas Faculty Members, Graduates, President/Dean 4:50 PM - 5:00 PM Closing Remarks University President or Dean

10. BUDGET PROPOSAL ITEMS SUPPLIERS (Address & Contact #) INCLUSIONS AMOUNT Venue HARVEST HOTEL 1179 Del Pilar Street Barangay Sangitan East Cabanatuan City, 3100 Nueva Ecija Philippines. Phone: [phone] Venue and Ambiance - Exclusive use of the event hall for 5 hours. - Pre-event setup (1 hour) and post-event cleanup (30 minutes). - Air-conditioned venue. P60,000.00 Simple Styling (Stage decoration and venue design) Okiparty Events And Party Planner General Tinio Extension, Purok 6 Sumacab St, Sur, Cabanatuan City, 3100 Nueva Ecija 096784900271 Stage Decoration - Customizable backdrop with school logo and colors. - Elegant stage skirting and decorated podium. - Simple floral arrangements, balloons, and banners. - Graduation-themed props. Venue Design - Welcome signage and balloon arches at the entrance. - Elegant table centerpieces, chair covers with sashes, and table linens. - Designated photo area with backdrop and props. - Additional themed decorations like banners and streamers. P30,000.00 Lights and Sound AR Lights and Sounds Cabiao, Nueva Ecija 0916 948 7490 Lighting Setup - High-quality LED stage lights. - Soft ambient lighting. - Special effects lighting (spotlights, color washes, moving lights). - Uplighting around the venue. - Dance floor lighting (strobe lights, color-changing lights). Sound System - Professional-grade speakers and amplifiers. - Wireless and wired microphones. - Professional mixing console. - On-stage monitors. - On-site sound technician. P20,000.00

11. BUDGET PROPOSAL Photography Lenscab Del Pilar St. Sangitan West Cabanatuan City, Philippines 09678490271 Photography Services - Event Coverage: Comprehensive coverage of the entire graduation event (5 hours). - Professional Photographer: Experienced photographer specializing in graduation events. - Assistant Photographer: Additional photographer to capture different angles and moments. Equipment and Setup - High-Resolution Cameras: Professional-grade cameras for high-quality photos. - Lighting Equipment: Portable lighting setup to ensure well-lit photos in any venue conditions. - Backdrop and Props: Graduation-themed backdrop and props for formal and fun photo sessions. P25,000.00 Photobooth Chads Photography and Photobooth Padre Crisostomo, Cabanatuan City, Cabanatuan City, Philippines 0965 799 6420 Photo Booth Services - 2-Hour Access: Unlimited access to the photo booth for 2 hours. - Professional Attendant: On-site attendant to assist guests and ensure smooth operation. Equipment and Setup - High-Quality Camera: Professional-grade camera for clear and vibrant photos. - Lighting: Professional lighting setup to ensure well-lit photos. - Props and Accessories: Fun graduation-themed props and accessories for guests to use. P10,000.00

12. BUDGET PROPOSAL Invitation Urban Print Adverticing and Tarpaulin Printing Poblacion, Jaen, Philippines Printed on premium cardstock for a professional finish. Each invitation comes with a matching envelope. P15,000.00 Game Prizes/Certificates Jean’s Handmade Craft Gen. Luna, Llanera, Nueva Ecija 09121417067 Tokens and plaques P10,000.00 Performers/Certificates Ribbons Medals Certificates P15,000.00 Crew meal Jollibee Maharlika Highway cor. Del Pilar Avenue [phone] Jollibee Meals 240 x 20 pcs P4,800.00 SUB TOTAL P189,800.00 COORDINATOR’S FEE 15% P28,470.00 CONTINGENCY FUND Flexible P31,730,00 GRAND TOTAL P250,000.00

13. FLOOR PLAN

14. RISK MANAGEMENT RISK SOLUTIONS 1. Weather Disruptions (for outdoor events): Risk: Unexpected weather changes such as rain, storms, or extreme heat can disrupt the event. 2. Technical Failures: Risk: Problems with audio-visual equipment, lighting, or internet connectivity can disrupt presentations and entertainment. 3. Low Attendance: Risk: Fewer attendees than expected can lead to underutilized resources and reduced event impact. 4. Health and Safety Incidents: Risk: Accidents, injuries, or health emergencies can occur, posing a risk to attendees. 5. Keynote Speaker or Performer Cancellation: Risk: A scheduled speaker or performer may cancel last minute, causing a significant gap in the program. Solution: Have a backup indoor venue. Rent tents or marquees. Provide weather-appropriate amenities (umbrellas, fans, water stations). Solution: Perform thorough pre-event testing of all equipment. Have backup equipment and technical support on-site. Ensure a reliable internet connection with a backup hotspot. Solution: Implement a robust marketing strategy to promote the event. Use early registration incentives. Follow up with reminders and personalized invitations. Solution: Have a first aid station with trained medical personnel on-site. Ensure clear emergency exits and safety procedures are in place. Conduct a risk assessment prior to the event to identify potential hazards. Solution: Have a list of backup speakers or performers. Include flexible segments in the schedule that can be expanded or contracted as needed. Consider virtual participation options for speakers unable to attend in person.

15. Risk Solutions Fire Risks Unexpected faulty wirings Have a floor plan of the building wheres there are fire exits Have fire extinguishers Health and Safety Risks Accidents or injuries during physical activities. Conduct a thorough risk assessment before the event. Ensure that activities are suitable for all fitness levels. Have first aid kits and trained personnel on-site. Communicate safety guidelines clearly to all participants.

16. Risk Solutions Cultural and Sensitivity Risks Activities that might offend or exclude some team members. Choose inclusive activities that respect cultural and personal differences. Avoid activities that might be controversial or uncomfortable for some participants. Seek feedback from diverse team members during the planning stage. Logistical Risks Delays in transportation Arrange reliable transportation and have backup plans. Inspect venues in advance and ensure they meet requirements. Monitor weather forecasts and have contingency plans for outdoor events. Communicate detailed itineraries and logistical information to all participants.

17. Risk Solutions Unorganized Parking Space Parking Attendants: Employ parking attendants to manage the parking area efficiently, guiding drivers to available spots and optimizing space usage. Digital Signage: Use digital signage to direct participants to available parking areas or alternative options. Live Parking Updates: Provide real-time updates on parking availability through a dedicated event app or social media channels. Nearby Lots: Arrange for additional parking spaces in nearby lots, such as schools, businesses, or public parking areas. Parking Instructions: Send detailed parking instructions to participants in advance, including maps and alternative parking options.