Hostel Management System(HMS)

Hostel Management System monitors and records a variety of information covering Hostel Attendance, Disciplinary Logs, as well as Room charge Status.Hostel management software
Hostel software module includes many features like fee collection, room allotment, room management as categorization of rooms, daily attendance register of hostel and hostel reports.Hostel management system module includes many reports like room allotment register, room left report, charge due reports and receipts, room transfer register and room status report

1. Hostel Management System Submitted By:- Guided By:- Ketan.M.Tapkirkar Prof . Mrs. P.Rane Dhiraj.Waghat Omkar.G.Walavalkar Submited To:- S.S.P.M College of Engineering.

2. Introduction This system is designed in favor of the hostel management which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel three years before. We design this system on the request of the hostel management, through this they cannot require so efficient person to handle and calculate the things. This system automatically calculates all the bills and issued the notifications for those students who are against some rules .

3. Existing System The existing system is a manually maintained system. All the Hostel Records are to be maintained for the details of each student, Fee details, Room Allocation, Attendance etc. All these details are entered and retrieved manually(On Paper Work). Time consuming. Updating process Inaccuracy of data.

4. The New system is computerized version of the existing system. Provides easy and quick access over the data. Authorization schemes. Admin is easy to change or update the students details. New System

5. Functional Requirement Admin :- Show the all data. Handle the data(Insert , Update , Delete). Student :- Visit the system. Registration. Show the basic information of the Hostel & Mess.

6. Non-Functional Requirement Recommended Hardware Requirements :- Processor : 2.0GHz RAM : 512MB Hard Disk : 320GB Recommended Software Requirements :- Operating System : Windows XP Professional, 7, or above Front End : Visual Basic 2010 Back End : MS Access

7. 10 20 30 40 50 60 70 80 90 Requirements(0-10) Analysis(10-20 ) Designing(20-40 ) Coding(35-70 ) Testing(35-80 ) Implementation(80-90 ) Documentation(20-90 ) DAYS A C T I V I T Y Time line chart (Gantt chart) HMS

8. Data Flow Diagram of HMS

9. DFD Level -0 DFD Level -1

10. DFD Level -2

11. Data Dictionary Of HMS

12. Sr.no Field Data type (Size) Constrains Description Control name Validation 1 uid int (6) primary key/Auto Unique id Auto_gen 2 fname varchar (20) NotNull Firstname Textbox Not Null 3 mname varchar (20) NotNull Middlename Textbox Not Null 4 lname varchar (20) NotNull Lastname Textbox Not Null 5 dob varchar (10) NotNull Date of birth Dropdownlist 6 Add varchar (50) NotNull Address of student Textarea Not Null 9 pin varchar (6) NotNull Pincode no Textbox Fixed length 10 Mob varchar (10) NotNull Student mobile no Textbox Fixed length 11 Fno int (10) Not null Father mobile no Textbox Fixed length Table Name : Stu_reg Description : This table show information about Student Registration form

13. Sr.no Field Data type (Size) Constrains Description Control name Validation 12 photo Mblob (15KB) Not null Image of student Fileupload NotNull 15 uname varchar (50) Not null University name Textbox NotNull 16 clgname varchar (50) Not null College name Textbox NotNull 17 cors varchar (20) Not null Cource Textbox NotNull 18 sem int (2) Not null Semester Dropdownlist NotNull 19 year int (4) Not null Current year Dropdownlist NotNull 20 lcors varchar (20) Not null Last year cource Textbox NotNull 21 per float(5,2) Not null Percentage Textbox NotNull 22 regdate timestamp Not null Reg_date Dropdownlist NotNull 23 username varchar (50) Not Null Username Textbox NotNull 24 Upass varchar (50) Not Null Password Textbox NotNull 25 email Varchar (50) Not N ull Email Textbox NotNull Table Name : Stu_reg Description : This table show information about Student Registration form

14. Activity Diagram of HMS

15. State Machine Diagram of HMS

16. State Sequence Diagram of HMS

17. Class Diagram of HMS

18. Use Case Diagram of HMS

19. Component Diagram of HMS

20. Deployement Diagram of HMS

21. Conclusion Thus,we have Design and Analyse Hostel Management System on Basic Prototype Requirements. Also, System works on Automation Technique and had reduce manual work.

22. BIBLOGRAPHY REFERENCE SITE http://www.TutorialPoint.com http://www.w3schools.com - Murach’s PHP and MySQL – Joel Murach &Ray Harris. -Software engineering - Roger S. Pressman. -PHP and MySQL- Bible.

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