How to create a SharePoint site-A Step-by-Step Guide.docx

A well-structured intranet is one of the most valuable tools an organization can have. It improves communication, fosters collaboration, and ensures important documents are easy to access and manage. In today’s digital workplace, having an efficient intranet is no longer optional—it’s essential for keeping teams connected and productive. This pin is designed to guide you through the step-by-step process of creating a SharePoint site that functions as a modern intranet tailored to your organization’s unique needs.

Microsoft SharePoint is a powerful and flexible platform that enables businesses to build intranets with both built-in and customizable web parts. Whether you need a place for team collaboration, a central hub for company news, or a structured space for document management, SharePoint gives you the tools to create it. The beauty of SharePoint is its versatility—it can be adapted to fit the size, structure, and goals of any organization.

In this pin, you’ll see how to set up a SharePoint site from the ground up. The guide takes you through the planning stage, where you define your intranet’s purpose and structure, all the way to customizing pages with web parts that improve usability and engagement. You’ll learn how to:

Choose the right type of SharePoint site (communication site or team site).

Organize site architecture to ensure easy navigation and logical content flow.

Add and configure web parts for news, document libraries, calendars, and more.

Customize branding to reflect your company’s identity.

Set permissions and roles so employees have the right access to content.

Integrate SharePoint with other Microsoft 365 tools for a seamless experience.

The pin also highlights how SharePoint makes it possible to create an intranet that is dynamic and user-friendly, encouraging employees to log in regularly. With personalized content, interactive features, and smart search capabilities, a SharePoint site can become the digital heart of your organization.

By following this guide, businesses can build an intranet that does much more than store files. It creates a centralized digital workspace where employees collaborate, share knowledge, and stay informed. Whether you’re a small company building your first intranet or a large enterprise upgrading your existing setup, this pin shows you how to use SharePoint effectively to create a modern, engaging intranet that drives productivity and strengthens your workplace culture.

1. How to create a SharePoint site-A
Step-by-Step Guide
SharePoint Services
A well-structured intranet is essential for organizations to
enhance communication, foster collaboration among users,
and efficiently manage important documents. Microsoft
offers a powerful and flexible platform called SharePoint,
which enables the creation of exclusive intranets tailored to
an organization's needs using both built-in and
customizable web parts. This guide will walk you through
building a simple intranet using only the out-of-the-box
components available in SharePoint Online.
Step 1: Site Creation
Follow these steps to create your SharePoint intranet:

2. 1. Navigate to the SharePoint Admin Center:
Go to the Microsoft 365 admin center
(admin.microsoft.com).
Select SharePoint from the left-hand menu.
Click on Active Sites --> Create to start creating a new
site.
2. Choose the Type of Site:
You can select from Team Site or Communication Site based
on your needs:
Team Site: Ideal for collaboration within smaller
groups or teams working on projects.
Communication Site: Best for sharing news, reports,
and information with a wider audience.

3. 3. Select a Template:
SharePoint offers predefined templates like:
Human Resources Template
Learning Template
Volunteer Template
Choose any of these templates to get started quickly or
select the Blank Template to design your intranet from
scratch.
4. Configure Site Details:
Click on Use Template after selecting the template.

4. Provide a Site Name that reflects the purpose of the
intranet.
Add the Site Owner who will manage permissions and
content.
Click Next to proceed.
5. Set Language and Timezone:
Select the preferred Language and Timezone for your
organization.
Click on Create Site to finalize the site creation.
Step 2: Modifying Site Appearance in SharePoint
Once the site is created, open it.
SharePoint allows customization of the Theme, Font,
Header, Navigation, and Footer.
Click on the gear icon in the top-right corner and
select "Change the look."

5. In this section, you can modify various elements,
including Navigation, Header, Theme, and more to
personalize the site's appearance.
Step 3: Adding Web Parts in SharePoint
SharePoint provides the flexibility to add both Out-of-the-
Box (OOTB) Web Parts and custom web parts to enhance
site functionality.
OOTB Web Parts: These include built-in components
like Banner,  Image Gallery,  Button,  Media,
Weather, Events, Quick Links, Stream, etc.

6. Custom Web Parts: If the available web parts do not
meet specific requirements, custom web parts can be
developed and deployed on SharePoint pages.
Now, let's explore a customized web part template
sample to understand how we can build and integrate a
tailored solution.

8. This SharePoint design template includes various
components to enhance user experience and streamline
organizational communication. Below is the purpose of
each component:
1. Customized Suite Bar
Displays the company logo with a custom suite bar
color for branding.
2. Top Navigation
Provides quick access to essential sections for better
navigation.
3. Welcome Banner
Displays the current date and time along with
a custom message before the logged-in user’s name.
Includes a multiple time zone clock that updates
based on the selected location.
4. Let’s Wish
A scrolling carousel showcasing employees with
birthdays.
Users can send customized birthday wishes via
the “Let’s Wish” button.
Discover sleek, user-friendly web parts you can deploy
instantly
Explore Our Webparts

9. 5. Quick Links
Displays frequently accessed links.
Supports external links, customized icons, and
allows opening links in a new or same window.
6. News
Displays news posts created by users.
Allows tagging news as Company
News or Technology News.
Users can sort and filter news posts.
7. New Employees
Lists newly joined employees.
Users can send greetings via a "Send
Greetings" button.
8. Holiday
Displays a list of company holidays.
Users can filter holidays based on location.

10. 9. Calendar
Shows upcoming events within the organization.
Users can add events to their Outlook calendar.
10. Footer
Displays company copyright information for
branding and legal purposes.
To learn more about this template or explore different
SharePoint design templates, Click Here.
Implement Intranet for your Company in just   2 Days!!!
Conclusion
Building an intranet in SharePoint Online is a strategic
move for organizations looking to enhance collaboration,
communication, and document management . By
leveraging out-of-the-box webparts, companies can
quickly create a functional and engaging intranet tailored to
their needs.
From site creation and customization to adding essential
components like news, quick links, and employee
engagement features, SharePoint provides a flexible and
scalable solution. Whether using a predefined template or
designing from scratch, businesses can optimize their
intranet to improve productivity and connectivity across
teams.

11. With the right setup, your SharePoint intranet can be
come a central hub for information sharing and workplace
engagement.
Ready to transform your organization’s digital workspace?
To Start building your SharePoint intranet today
Contact us
Additional Resources‍
How to create a document library in SharePoint
How to create SharePoint list
SharePoint webparts for modern intranet