How-to Guides_ Streamlining Payroll Processing with HRMantra.pdf

Efficient payroll processing is vital for organizational success, ensuring timely and accurate payments while upholding compliance. HRMantra offers a robust software solution designed to simplify and streamline the payroll management process, contributing to employee satisfaction and regulatory adherence.

1. Streamlining
Payroll Processing
with HRMantra
How-to Guides:

2. Introduction

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You can enter a subtitle here if you need it
Efficient payroll processing is crucial for any
organization to ensure timely and accurate
payment of salaries to employees. It not only
keeps the workforce motivated but also helps
maintain compliance with various labor laws and
regulations. In this presentation, we will introduce
HRMantra, a powerful software solution designed
to streamline and simplify the payroll
management process.

3. Laying the Groundwork for
Smooth Payroll Processing

Before diving into the actual payroll
processing, it is essential to plan and gather all
the necessary information. This includes
making decisions regarding salary holds or
unholds, bonus allocations, and any other
special considerations. Ensure that you have
updated employee data, including new joinees,
exits, and salary increments, to avoid
discrepancies later in the process.

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4. Steps Week 1 2 3 4 5 6 7 8 9 10
1. Kick-off
2. Business insights
3. Mission and vision
4. Key strategic objectives
5. Strategy map
6. Balanced scorecard
7. Strategic objectives
8. First report
Getting Familiar with HRMantra’s Payroll Processing
Interface
HRMantra offers an intuitive and user-friendly
interface for payroll processing. The main dashboard
provides a comprehensive overview of the payroll
module, allowing you to navigate through various
sections easily. From here, you can access employee
data, review payroll details, add pay elements, and
generate reports. Let's take a closer look at each
step in the payroll processing workflow.

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5. Setting Up Employee Data for Accurate Payroll Processing


The foundation of accurate payroll processing lies in maintaining
up-to-date employee information. HRMantra simplifies this
process by providing a straightforward interface for entering
employee details. Start by setting up payroll schedules for
different employee categories, such as full-time, part-time, or
contractors. Next, input relevant information for each employee,
including their personal details, salary structure, and bank
account information.

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6. Verifying Payroll Details for the Current Month
Description Example
The situation
You need to provide a neutral
description with facts that you
know your audience will agree on
Our company has been selling its
products in the us for 10 years,
with an annual profit growth
above 10%
The complication
The complication is a desired
change of the current situation
With a market share already
above 40%, profit growth will be
limited in the United States
The question
The question that implicitly
results from the complication
Should we enter the European
market right now?
Before proceeding with payroll calculations, it is crucial to
review and verify the details for the current month.
HRMantra provides a centralized view of all the necessary
information, such as the list of active employees, new
joinees, exits, and salary increments. Take the time to
compare the current month's salary details with the
previous month to identify any discrepancies or changes
that need to be addressed.

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7. Incorporating Adhoc Pay
Elements for Comprehensive
Payroll
In addition to regular salary components, there may be
instances where you need to include adhoc pay
elements such as bonuses, variable allowances, or
reimbursements. HRMantra allows you to easily add
these elements to the payroll process. Be sure to
double-check the entries to ensure accuracy and
completeness. This step is critical to avoid any errors or
omissions in the final payroll calculations.

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8. Accounting for Arrears and Finalizing the Payroll

75%
25%
Before finalizing the payroll, it is essential to calculate any
arrears for employees who have unpaid salaries from
previous periods. HRMantra automates this process,
making it simple to include arrears in the current payroll
cycle. Once all the payroll components are accounted for,
you can proceed to finalize the payroll. This step involves
generating payslips, creating bank transfer files, and
updating employee records.

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9. Wrapping Up the Payroll Process

After finalizing the payroll, it is important to close the
payroll period to prevent any further changes or duplicate
calculations. HRMantra provides a simple mechanism to
close the payroll period with just a few clicks. This ensures
that the payroll data remains intact and serves as a
historical record for future reference. Remember to
communicate the successful completion of the payroll
process to all relevant stakeholders.
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10. Documenting Payment Details for Future Reference

1
Mercury is the closest
planet to the Sun
2
Jupiter is the biggest
planet of them all
3
Venus is the second planet
from the Sun
4
Saturn is composed of
hydrogen and helium
5
Despite being red, Mars is
a very cold planet
6
Neptune is the farthest
planet from the Sun
Business name XX/XX/XX
Company
logo here
The final step in the payroll processing workflow is to record
the payment details for each employee. HRMantra offers a
dedicated section to enter the payment date, mode of
payment, and any other relevant information. This data
serves as a crucial reference point for auditing purposes
and helps maintain transparency in the payroll process.
Once the payment details are recorded, you can generate
reports and distribute payslips to employees.

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11. Thanks!
For more information, Contact us at www.hrmantra.com or
[email protected]