How to make effective presentation

Some guidelines to make an impressive presentation.

1. Designing Effective
“PowerPoint Presentations”
By: Satyajeet Singh
[email protected]

2. Designing Effective
PowerPoint Presentation
SimpleConsistent
Clear
Big Progressive
Summary

3. Make It Big

4. Make it Big (Text)
•This is Arial 12
•This is Arial 18
•This is Arial 24
•This is Arial 32
•This is Arial 36
•This is Arial 44

5. Make it Big (Text)
•This is Arial 12
•This is Arial 18
•This is Arial 24
•This is Arial 32
•This is Arial 36
•This is Arial 44
Too Small

6. Make It Big (How to Estimate)
•Look at it from 2 metres away
2 m

7. Keep It Simple

8. Keep It Simple (Text)
•Too many colours
•TooToo Many
Fonts
and
Styles
•The 6 x 7 rule
–No more than 6 lines per slide
–No more than 7 words per line

9. Keep It Simple (Text)
Instructional Technology:
A complex integrated process involving
people, procedures, ideas, devices, and
organization, for analyzing problems
and devising, implementing, evaluating,
and managing solutions to those
problems in situations in which learning
is purposive and controlled
(HMRS 5th ed.)
Too detailed !

10. Keep It Simple (Text)
A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Instructional Technology:
Much Simpler

11. Falling Leaves Observed
3,045,6549,532,11112,234,123December
6,678,125478,0235,864,034November
5,596,0969,945,8902,608,096October
9,950,49818,923,2394,032,045September
17,230,09518,107,1108,674,234August
18,885,78615,347,9348,890,345July
4,123,656678,09516,184,345June
14,856,45610,345,3948,036,897May
7,940,09610,870,95416,098,897April
16,034,7866,567,12317,234,778March
16,128,23412,345,5671,078,456February
3,034,56414,123,65411,532,234January
GoaMumbaiDelhi
Too detailed !

12. Falling Leaves in Millions
3912December
605November
592October
9184September
17188August
18158July
4016June
14108May
71016April
16617March
16121February
31411January
GoaMumbaiDelhiIn 10
6
Much Simpler

13. Falling Leaves
0
5
10
15
20
25
30
35
40
45
50
January February March April May June July August September October NovemberDecember
Goa
Mumbai
Delhi
Too detailed !

14. Falling Leaves
0
10
20
30
40
50
January March May July September November
Goa
Mumbai
Delhi
Much Simpler

15. Keep It Simple (Picture)
•Art work may distract your audience
• Artistry does not substitute for content

16. Keep It Simple (Sound)
•Sound effects may distract too
• Use sound only when necessary

17. Keep It Simple (Transition)
•This transition is annoying, not
enhancing
• "Appear" and "Disappear" are better

18. Keep It Simple (Animation)
2 m
Too distracting !

19. Keep It Simple (Animation)
2 m
Simple & to the point

20. Make It Clear

21. Make It Clear (Capitalisation)
•ALL CAPITAL LETTERS ARE
DIFFICULT TO READ
•Upper and lower case letters are easier

22. SanserifZ SerifZ
Make It Clear (Fonts)
busyclear

23. •Serif fonts are difficult to read on screen
•Sanserif fonts are clearer
•Italics are difficult to read on screen
•Normal or bold fonts are clearer
•Underlines may signify hyperlinks
•Instead, use colours to emphasise
Make It Clear (Fonts)

24. Make It Clear (Numbers)
Use numbers for lists with sequence
For example:
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door

25. Make It Clear (Numbers)
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put the giraffe in
4. Close the door

26. Make It Clear (Bullets)
Use bullets to show a list without
•Priority
•Sequence
•Hierarchy, …..

27. Make It Clear (Colours)
•Use contrasting colours
•Light on dark vs dark on light
•Use complementary colours

28. Make It Clear (Contrast)
•Use contrasting colours
•Light on dark vs dark on light
•Use complementary colours
low contrast
high contrast

29. Make It Clear (Contrast)
•Use contrasting colours
•Light on dark vs dark on light
•Use complementary colours
This is light on dark

30. Make It Clear (Contrast)
•Use contrasting colours
•Light on dark vs dark on light
•Use complementary colours
This is dark on light

31. Make It Clear (Complement)
•Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours do not complement

32. Make It Clear (Complement)
•Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours complement

33. Make It Clear (Size)
•Size implies importance

34. Make It Clear (Size)
•Size implies importance

35. Make It Clear (Focal Points)
•Focal points direct attention

36. Make It Clear (Focal Points)
•Focal points direct attention

37. Be Progressive

38. Complexity of Interactions
Mode of Instruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Communicative
Tools
Informational Tools
Types of Instructional Tools
Too many in one go!

39. Complexity of Interactions
Mode of Instruction
Individual Pair Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Individual
Instructive
Tools
Individual
Constructive
Tools
Social
Constructive
Tools
Social
Communicative
Tools
Informational Tools
Types of Instructional Tools
Progressive &
thus focused

40. Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main Storage
Too many &
not focused

41. Understanding Technology
Floppy disk
User interface
CPU
I/O Error
Backup system
Software
Mouse
Debugger
Function key
Main Storage
Progressive &
thus focused

42. Be Consistent

43. Be Consistent
•Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract

44. Be Consistent
Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract
This tick draws attention

45. Be Consistent
Differences draw attention
Differences may imply importance
oUse surprises to attract not distract
These differences distract!

46. Be Consistent
•Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract
This implies importanceT

47. Be Consistent
•Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract
Confusing differences!

48. Be Consistent
•Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract
This surprise attracts

49. Be Consistent
•Differences draw attention
•Differences may imply importance
•Use surprises to attract not distract
These distract!

50. In Summary
•Big
•Simple
•Clear
•Progressive
•Consistent

51. Some Final Words

52. When Creating
•Text to support the communication
•Pictures to simplify complex concepts
•Animations for complex relationships
•Visuals to support, not to distract
•Sounds only when absolutely
necessary
•Think about the people in the back of
the room when creating slides

53. When Presenting
•Speak loudly and clearly with fluctuation
•Direct your words to all aspects of the
room
•Maintain eye contact with your
audience
•Ask questions of your audience
–(if applicable)
•Don’t read the slides word-for-word, use
them for reference

54. Closing Remarks
•Practice your presentation before a
neutral audience
–Ask for feedback
•Be particular about the time allotted for
presentation
•Leave time for questions

55. Thank You !