How to Manage Reconciliation of Draft Entries in Odoo 19

Managing draft entry reconciliation in Odoo 19 involves matching imported bank statement lines with corresponding unposted (draft) accounting items. The process requires manually selecting the appropriate draft entry and often validating the underlying business document to ensure the transaction is posted and accurately reflected in the bank statement.

1. How to Manage Reconciliation of Draft Entries Odoo 19 Enterprise

2. Introduction In Odoo, reconciliation ensures that invoices and bank transactions are properly matched, keeping financial records accurate. While reconciliation is commonly done for posted invoices and bills, Odoo 19 also allows reconciliation for draft customer invoices and vendor bills. This guide walks you through the process using a draft customer invoice as an example. Enterprise

3. Enterprise Create a draft invoice create a draft invoice, navigate to the Accounting module and open the Invoices option under the Customers menu. Click New and fill in the necessary details such as the customer, products or services, quantities, applicable taxes, and any other required information.

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6. Enterprise Register a Payment Once the draft invoice is created, open it and click on the Settings (⚙️) icon to register a payment. Select the Pay option, which will open the Payment Wizard. In the wizard, carefully review the details such as the payment amount, method, and journal. After verifying everything, confirm the payment. This action will create the payment record and change the status of the invoice from Draft to In Progress.

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10. Enterprise Record a Bank Transaction After registering the payment, move to the Accounting Dashboard and open the Bank section. From there, go into Transactions and click on New to create a new bank transaction. In the form, provide a meaningful label for the transaction, select the customer (partner) linked to the invoice, and enter the transaction amount, ensuring that it matches the amount specified on the invoice. Once the details are completed, save the transaction and click on Next to proceed.

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13. Enterprise Reconciliation As soon as the bank transaction is saved, Odoo automatically attempts to reconcile it with the related invoice if not you can click the reconcile button. You can expand the reconciliation details to confirm that the correct draft invoice has been matched with the bank transaction.

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16. Enterprise Verify Invoice Status Finally, return to the customer invoice to confirm the reconciliation process. You will notice that the invoice status has now changed to Paid, reflecting the successful reconciliation. This confirms that the payment and transaction were correctly linked and that the invoice is fully settled.

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18. Enterprise By following these steps, you can successfully reconcile draft customer invoices in Odoo, ensuring smooth financial tracking and accurate accounting records.

19. Enterprise www.cybrosys.com Check our company website for related blogs and Odoo book. Check our YouTube channel for functional and technical videos in Odoo.