Induction and Orientation

Induction and Orientation by HR Success Guide

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Induction and Orientation

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Induction
♦ The act or process of inducting or bringing in, introduction; entrance;
beginning; commencement.
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♦ It is the process of introducing a new situation or environment
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Orientation

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♦ To familiarize new employee to the organization, people, departments,
work, teams, organization chart, designation, hierarchies and company Process
and Policies.
♦ Orient new employee to work protocols, work environment, team culture,
how to behave in situations, escalation modes, detailed process
familiarization.
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Need to conduct Induction and Orientation

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Objective
♦ To cut down recruitment cost
♦ To Improve job satisfaction, morale and motivation
♦ To ensure that new people become independent sooner on routine
operations so that other members of staff don’t have to spend much time on
formal guidance.
♦ To Reduce absenteeism and staff turnover
♦ To Promote a safe and equitable work environment through an awareness
of policies and responsibilities in these areas
♦ To aid the staff member in establishing effective working relationships and
social networks
♦ To Create a positive attitude and commitment to the organization
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♦ Induction is responsibility of HR.
♦ Responsibility of orientation is shared with concerned team leads.
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Who does Induction and Orientation?

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Style of Induction Program
♦ Class Room Lecture
♦ Conference Room Power Point Presentation
♦ Online Module
♦ Site or client visit
♦ Handout Reading
♦ Ice-breaker exercise to inducting team
♦ One on One Induction with Team heads
♦ Days, week or month program
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Induction Presentation Sequence
♦ Introduction to HR Dept
♦ Business Mission, Vision and Scope
♦ Quality Policy
♦ Organization Culture
♦ Organization Structure
♦ Responsibility
♦ Company Policies (Salary | Leave Mgmt | Appraisal | Work Culture)
♦ Trainings
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Process of Induction and Orientation
♦ Similar to event management
♦ Link with Recruitment team for Joiners
♦ Scheduling of programs
♦ Fixing number of participants
♦ Drawing program contents
♦ Coordinating with other teams for PPT
♦ Arrange Venue, Food, Handouts and Stationery
♦ Sending Communication Mail to participants & Concerned teams making PPT
♦ Prepare your HR PPT
♦ Prepare for Presenter back-up
♦ Prepare for participant back-up
♦ Feedback System
♦ Department specific orientation module finalization
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Checklist for Induction and Orientation
♦ Have appropriate rooms been booked
♦ Are the rooms big enough for all course activities
♦ Is the level of heating | cooling appropriate throughout the venue
♦ Is the light right for slides, overhead projector
♦ Is material available if required? Or Are there enough seats
♦ Is the sound right? Or Is amplification required
♦ Are the seats comfortable enough for the whole period of the course
♦ Are adequate power points available
♦ Have you considered possible interruptions and guarded against it
♦ Telephones in training room Or Noise from adjoining rooms
♦ Noise from outside | Unrestricted entry
♦ Do participants need to bring anything
Continued..
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Have you sent joining instructions:
♦ A map | details of how to get to venue or Has attendance being confirmed
♦ Details of Start | Finish times or Train | Play times and Dietary requirements
♦ Names of Course Leaders or Contact address and telephone numbers
♦ Is the preparation completely professional?
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Checklist for Induction and Orientation

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Challenges in Induction and Orientation
♦ Scheduling program with other presenters
♦ Number of participants – Carry forward
♦ Venue Issues
♦ Seriousness to this process
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Contents of Induction Policy
♦ Need for Induction Policy
♦ Strategy to cover Induction Plan for each level (Days | Levels | Focused Plan)
♦ Key Responsible teams for Induction
♦ Review | Feedback Mechanism of Induction
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Induction and Orientation MIS Maintenance
♦ Attendance
♦ Coverage of New Joiner
♦ Induction Module with updates
♦ List of Trainers | Presenters for Induction and Orientation for each team
♦ Back up of trainer in case first person is not available due to some reasons
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End of Presentation
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