Informal Reports

Examples of Informal Reports. For research and projects purposes only.

1. PROJECT IN ENGLISH
INFORMAL REPORTS














FEBRUARY 22, 2016
SUBMITTED BY: DARLENE P. ENDEREZ
SUBMITTED TO: MRS. MICHELLE V. SACRISTAN

2. 1
MEMORANDUM

TO: Pulchra Mae Basirgo
FROM: Darlene Enderez
DATE: February 20, 2016
SUBJECT: Suspension for Poor Attendance

This letter is intended to serve as a notice of suspension matter
of your attendance outline, once again, this is in accordance to
the guidelines for continued employment in Sky Freight
Forwarders Inc.
In early February this year you were given an initial written
warning which states that your attendance is unacceptable; one
month later, your attendance had not yet improved, you were
once again warned.
Since that time, there had been three instances in which you
were absent without giving us prior notice. This is an
unacceptable situation, the management had agreed to put you
in a three-day suspension effective tomorrow through
Wednesday.
Further absences can lead to termination, I hope that you
understand the situation at hand. While I have no wish to see
you terminated, it is important that you are willing to work
under the rules and regulations of the company. Your signature
below is the evidence that you have read this document and
contents.
Thank You and God Bless!

cc: Human Resource Administration

Pulchra Basirgo
Employee’s Signature

3. 2
INFORMAL LETTER

February 21, 2016

Dear Dianne,

It was lovely to hear from you, and this time you had some
interesting things to tell me. I can understand about your
parents worrying about you travelling around the world but you
will be pleased to hear that I think you have made the right
decision. Now is the good time for you to travel.
However, I am not sure that you have thought carefully about
what travelling involves. No doubt that is why you are asking
me for an advice! You imply in your letter that you are going to
travel alone. Have thought about travelling with someone else?
Having a companion can make things a lot more easier – and
safer. Also, why not live, and work, in one country instead of
keeping on the move all the time? Staying in one place means
you can make more friends and get to know a different language
and culture much better and if you have a job, you will always
have some money to live on. Your parents would be happier with
that because they would know where to contact you. If you are
constantly travelling, they won’t know where you are. This is a
possible compromise that you must consider.
Globetrotting is very exciting – I wish I were going with you! On
the other hand, there are serious dangers. I have just heard
from another friend who have been robbed of everything except
for the clothes he is wearing, just because he fell asleep on a
long-distance coach journey. Keep in touch!

Sincerely,
Darlene

4. 3
BULLETIN REPORT

TITLE: ROTARY PUMP MAINTENANCE RECOMMENDATIONS
PRODUCT: ALL ULVAC ROTARY VANE VACUUM PUMPS
NUMBER: TSB-212
REVISION: 00
AUTHOR: R.MICHALSKI
DATE: 16 MAY ‘14

LEVEL: Maintenance Hardware Operation
Reliability Safety Other
Retrofit Manufacturing Software

System Affected: ALL ULVAC ROTARY VANE VACUUM PUMPS
Distribution: All ULVAC Field Service Engineers/ Pump
Customers/ Website
Description: Recommendations to determine Oil Change
Frequency and regular inspection of Oil Levels
and color
Reason for Bulletin: Extend the life of Rotary Vane Vacuum Pumps
by proper inspection and maintenance
Required Tools: Operating Manual and sufficient quantity of
recommended oil type depending on the Vacuum
Pump Model.
Details: Use the pump Operating Manual to determine the
proper oil type recommended for specific pump
model. Read, understand and follow the
procedure for inspecting oil and adding oil if
needed. Follow procedure to “Change Oil” as
described in the operating manual.
Attached to this TSB are recommended
inspection record tags and Oil Color Chart to
assist the technician. These documents will
record oil inspection and history of oil changing.
The attached documents will establish a history
of maintenance as well as guide the user on
“Recommended Time to Change Oil”. There is no
set formula for determining when to change oil.
Each customer has his own freque ncy. The
change interval may be affected by: Time running,

5. 4
Contamination of the oil, moisture ingested by
the vacuum pump, ambient temperature etc.

If you have questions concerning this Technical Support Bulletin, please
contact the Ulvac
Technologies Technical Support Department at [phone].
If you need to order any material referenced in this Technical Support
Bulletin, please contact
Ulvac Technologies Customer Service Department at [phone].

6. 5
LABORATORY REPORT

“Using Colorimeter to Determine the Effect of Concentration on the Rate
of Reaction”

Introduction:
When a light passes through a solution in a tube, electrons absorb light. The
intensity of the light emitted through the tube will be less than the light absorbed.
Copper II powder reacts with hydrochloric acid according to the equation:
Cu(s) +2HCl(aq) → CuCl
2(s) + H
2(g)
When the reaction takes place, copper II chloride and hydrogen gas are produced.
The concentration of hydrochloric acid decreases. Colorimeter is used to
determine the rate of reaction by measuring the absorbance of a monochromatic
light by the solution that contains excess copper II and hydrochloric acid. When
the absorbance of light is obtained, the rate of reaction can be determined.
Research question:
How do different concentrations of 5cm
3 hydrochloric acid that react with 20g of
copper II powder affect the rate of reaction?
Variables:
 Independent variables:
- The concentration of hydrochloric acid.
 Dependent variables:
- The absorbance of light during three minutes.
 Controlled variables:
- Temperature of the solution must be kept constant so I will use a
thermometer of check the temperature of the solution and keep it
constant.
- Volume of the solution must be kept constant. So I will use the same
volume of hydrochloric acid and the same mass of copper II.
- Time should be the same so that I can compare the absorbance of
light between different concentrations.
- Intensity of the monochromatic light should be kept the same.
Apparatus:
 Electronic balance to 0.01g.
 Five test tubes for different solutions of hydrochloric acid (of different
concentrations).
 Colorimeter to measure the absorbance of light.
 Two temperature sensors
 Five containers, each one contains 20g of Copper II powder
 Five different solutions of hydrochloric acid of these different
concentrations:
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−3
; 0.50�??????� ??????�
−3
; 0.75�??????� ??????�
−3
; 1.25�??????� ??????�
−3
;1.50�??????� ??????�
3

7. 6
Design of the experiment:
The picture below shows how the colorimeter works:

The picture below shows a real colorimeter:

Method:
 Set up the experiment shown in the design above.
 Put 20g of copper II powder in the tube of the colorimeter.
 Set the colorimeter on with the monochromatic light.
 Put one temperature sensor inside the tube that contains copper II to
control temperature of the solution later.
 Put the other temperature sensor in the room to keep room temperature
under control.
 Add 5cm
3 of hydrochloric acid to the copper II.
 Take the results of the absorbance of light.
 Propagate the graphs and calculate the order of reaction.
 Repeat the experiment using another concentration and then find the
order of reaction.
 Compare the results and find out how does the concentration affects the
order of reaction.
Developing a method for collection of data:
I will repeat the experiment three time for five different concentrations so that I
can get enough data that can be used to find out the effect of concentration on
the rate of reaction.
Sources:
https://www.colonialscientific.com/OScatalog/index.php?cPath=152_194
http://www.docbrown.info/page07/appendixtrans09.htm

8. 7
FIELD REPORT

Visit to the Computer Center
Asia Pacific College
Malolos, Bulacan
By means of a telephone, I made an appointment with Engr. Apple Mutuc, the
Director of the Computer Center of the Asia Pacific College. The meeting was set last
January 16, 2016 at 3:00 pm. The purpose of the visit was to observe the equipment
and their operations as well as to discuss the qualifications needed to get a job at the
Center system and to observe and take part in operating one of the computers.
Qualifications
Through the discussion I had with Engr. Mutuc, I learned that for one to get a job at
the Computer Center, a person must have a background in Computer specifically
data processing. The more experienced a person is in data processing, the better the
chances are of getting at the Center.
Beginning Positions
A new employee with no data processing work experience would probably start at the
Computer Center with a job in keypunch. This job involves the punching of data on
to cards that are run through the computer. Very often this job includes a lot of
night work, especially for the beginner. As an employee masters certain skills, the
chances for a higher position in the center increases. The new employee with
experience or specialized training can move into responsible high-paying positions
within a few months.
Observation of Equipment and Operations
The Computer Center has such a large load of work that it is equipped with two IBM
systems, three computers with model types XT, 286 and 386. Different offices and
departments of Asia Pacific College bring in raw data which are programmed and
processed by the computers and the results are returned to the different offices.
Conclusions and Recommendations
My visit to the Computer Center was very interesting and worthwhile. Engineer
Mutuc encouraged me to continue my education in data processing and to get much
out of the course as I could because that knowledge would help me to get a good job
and to advance. He asked me to be sure to apply for a ready employment at the
Computer Center when I completed my college studies.
I would recommended that anyone int erested in data processing visit a company
using computer and observe its operation. The visit led me to feel secure in the belief
that there is a very bright future for me in the field of data processing – if I get good
training.

9. 8
NON-PROSE FORM

Figure 1: PARTIAL PAYMENT BREAKDOWN

Philippine State College of Aeronautics has a total fee of ₱9210
per semester. If you’ll make a partial payment of ₱5000, of
course you’ll wonder where and how will your ₱5000 be spent
for. The figure below will show you the breakdown of your ₱5000
(partial payment).








TUITION FEE
MISCELLANEOUS
COMPUTER
LAB
SCIENCE LAB.
OTHERS
PARTIAL PAYMENT BREAKDOWN

10. 9
PERIODIC REPORT


TO: Angela Blanche Fernandez

FROM: Team #7 (Darlene Joyce Enderez, Pulchra
Mae Basirgo, Apple Rose Mutuc, Dianne
Faith Degamo)

DATE: February 21, 2016

SUBJECT: Progress On Informational Report

Background: Our team is researching desktop video
conferencing technology for Company A. Our informational
report to the company's CIO is due March 1, 2016.
Action Items Completed: In preparation for this assignment,
each member of our team was assigned particular tasks and
discussed findings on Friday, February 12. Each member
completed research on specific areas of this technology and
completed two pages of the rough draft.
o Darlene: Surveyed users via the Internet, worked
on introduction for rough draft, and made
appointment with writing center for 7:00 p.m.
Saturday, February 13th.
o Pulchra: Completed research on desktop cameras
and wrote two pages of rough draft.
o Apple: Completed research on software, wrote two
pages of rough draft, and took rough draft to
writing center with Jack.
o Dianne: Completed research on microphones,
wrote two pages of rough draft, and contacted
Robin with Arrow Electronics for more information
and suggestions.
o All members: Held meeting on Sunday, February
14, reviewed each member's two pages, brought all
pages together in a rough draft, reviewed report
guidelines and identified pieces of the report that
are still missing.

11. 10
Action Items To Be Completed: Each member has now been
assigned these tasks:

Darlene Interview software users February
23
Pulchra Get product specifications from
vendors
February
25
Apple Add info from Darlene & Pulchra, then
take paper to writing center
February
25
Dianne Fine-tune the rough draft for final
printing
February
27

Anticipated Problems : Our progress is still on
schedule. However, we anticipate difficulty in cohesively
bringing together the two pages each team member has
written for the rough draft. We will overcome this problem
through careful proofreading, revising and editing along with
help from the writing center.
By February 24, you will have another updated progress
report from our team. If you would like further information,
please contact us via e-mail at [email protected].