LATEST SAP MM Overview-presentation .pptx

THIS IS SAP MM RELATED USER MANUAL.

1. Material management – OVERVIEW TRAINING PROTON INFORMATICS INDIA PRIVATE LIMITED

2. Agenda 2 SAP Overview Organizational Levels in Purchasing Master Data in Materials Management Procurement of Stock Material s Procurement of Consumable Material Blanket Purchase Order Procurement of External Services Procurement of Fix Assets Releasing purchasing documents Goods Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

3. Agenda 3 Return Delivery Goods Issues Stock Transfers/Transfer Postings Physical Inventory Logistic Invoice Verification Procedure Vendor Consignment Process Subcontracting Process Vendor Evaluation Reporting and Analysis Functions Evaluation PROTON INFORMATICS INDIA PRIVATE LIMITED

4. 1. SAP Overview 4 SAP- Systems, Applications, Products in Data Processing PROTON INFORMATICS INDIA PRIVATE LIMITED

5. 1. SAP Overview 5 Procurement Process Overview PROTON INFORMATICS INDIA PRIVATE LIMITED

6. 2. Organizational Levels in Purchasing 6 Organizational Levels in the Procurement Process PROTON INFORMATICS INDIA PRIVATE LIMITED

7. 2. Organizational Levels in Purchasing 7 The Client is the highest hierarchical level in the SAP system and from a business viewpoint, the client represents a corporate group, for example. It is uniquely defined in the system by a three-digit numeric key. The Company code is the smallest organizational unit of external accounting for which a complete, self-contained bookkeeping system can be replicated. A company code is defined in the system by means of a four-character alphanumeric key that is unique in the client. The Plant is an organizational unit within logistics that subdivides an enterprise from the viewpoints of production, procurement, and materials planning. A plant is defined in the system by means of a four-character alphanumeric key that is unique in the client. Organizational Levels in the Procurement Process PROTON INFORMATICS INDIA PRIVATE LIMITED

8. 2. Organizational Levels in Purchasing 8 The Storage location is an organizational unit that facilitates the differentiation of stocks of materials within a plant. A storage location is defined by means of a four-character alphanumeric key that is unique in the plant. A Purchasing group is a key for a buyer or a group of buyers who is/are responsible for certain purchasing activities. Internally, the purchasing group is responsible for the procurement of a material or class of materials. Externally, it is the principal channel for an enterprise's dealings with its vendors. The Purchasing organization is an organizational unit within logistics that subdivides the enterprise according to the purchasing requirements. A purchasing organization procures materials or services, negotiates conditions of purchase with vendors, and assumes responsibility for these transactions. Organizational Levels in the Procurement Process PROTON INFORMATICS INDIA PRIVATE LIMITED

9. 2. Organizational Levels in Purchasing 9 Organizational Levels in Inventory Management PROTON INFORMATICS INDIA PRIVATE LIMITED

10. 2. Organizational Levels in Purchasing 10 Plant-Specific Purchasing Organization PROTON INFORMATICS INDIA PRIVATE LIMITED

11. 2. Organizational Levels in Purchasing 11 Cross-Plant Purchasing Organization PROTON INFORMATICS INDIA PRIVATE LIMITED

12. 2. Organizational Levels in Purchasing 12 Cross-Company-Code Purchasing Organization PROTON INFORMATICS INDIA PRIVATE LIMITED

13. 3. Master Data in Materials Management 13 Master Data in the Procurement Process PROTON INFORMATICS INDIA PRIVATE LIMITED

14. 3. Master Data in Materials Management 14 Vendor Master Data PROTON INFORMATICS INDIA PRIVATE LIMITED

15. 3. Master Data in Materials Management 15 Vendor Master Record: Organizational Levels PROTON INFORMATICS INDIA PRIVATE LIMITED

16. 3. Master Data in Materials Management 16 Account Group PROTON INFORMATICS INDIA PRIVATE LIMITED

17. 3. Master Data in Materials Management 17 Partner Functions PROTON INFORMATICS INDIA PRIVATE LIMITED

18. 3. Master Data in Materials Management 18 Material Master Data PROTON INFORMATICS INDIA PRIVATE LIMITED

19. 3. Master Data in Materials Management 19 Data Screens in Material Master Record Maintenance PROTON INFORMATICS INDIA PRIVATE LIMITED

20. 3. Master Data in Materials Management 20 Organizational Levels PROTON INFORMATICS INDIA PRIVATE LIMITED

21. 3. Master Data in Materials Management 21 Material Type PROTON INFORMATICS INDIA PRIVATE LIMITED

22. 3. Master Data in Materials Management 22 Sources of Supply: Overview PROTON INFORMATICS INDIA PRIVATE LIMITED

23. 3. Master Data in Materials Management 23 Purchasing Info Record PROTON INFORMATICS INDIA PRIVATE LIMITED

24. 3. Master Data in Materials Management 24 Purchasing Info Record PROTON INFORMATICS INDIA PRIVATE LIMITED

25. 3. Master Data in Materials Management 25 Source List PROTON INFORMATICS INDIA PRIVATE LIMITED

26. 4. Procurement of Stock Material s 26 PROTON INFORMATICS INDIA PRIVATE LIMITED

27. 4. Procurement of Stock Material s 27 Stock Material Procurement PROTON INFORMATICS INDIA PRIVATE LIMITED

28. 4. Procurement of Stock Material s 28 Purchase requisition PROTON INFORMATICS INDIA PRIVATE LIMITED

29. 4. Procurement of Stock Material s 29 RFQ and Quotation PROTON INFORMATICS INDIA PRIVATE LIMITED

30. 4. Procurement of Stock Material s 30 Collective Number PROTON INFORMATICS INDIA PRIVATE LIMITED

31. 4. Procurement of Stock Material s 31 Creating RFQs PROTON INFORMATICS INDIA PRIVATE LIMITED

32. 4. Procurement of Stock Material s 32 Quotation Processing PROTON INFORMATICS INDIA PRIVATE LIMITED

33. 4. Procurement of Stock Material s 33 Contract PROTON INFORMATICS INDIA PRIVATE LIMITED

34. 4. Procurement of Stock Material s 34 Contract PROTON INFORMATICS INDIA PRIVATE LIMITED

35. 4. Procurement of Stock Material s 35 Purchase Order PROTON INFORMATICS INDIA PRIVATE LIMITED

36. 4. Procurement of Stock Material s 36 PROTON INFORMATICS INDIA PRIVATE LIMITED

37. 4. Procurement of Stock Material s 37 Purchase Order Format PROTON INFORMATICS INDIA PRIVATE LIMITED

38. 4. Procurement of Stock Material s 38 Item Categories PROTON INFORMATICS INDIA PRIVATE LIMITED

39. 4. Procurement of Stock Material s 39 Price condition PROTON INFORMATICS INDIA PRIVATE LIMITED

40. 4. Procurement of Stock Material s 40 Price condition PROTON INFORMATICS INDIA PRIVATE LIMITED

41. 4. Procurement of Stock Material s 41 Price condition Gross price = Price without taking any other conditions (such as discounts/surcharges or delivery costs) into account (vendor's net price) Net price = Price taking into account discounts and surcharges with reference to the gross price but excluding delivery costs Effective price = Net price less cash discount and including miscellaneous provisions, delivery costs, and non-deductible tax Freight (Value / % / per Q) Custom (Value / % / per Q) Discount (Value / % / per Q) Surcharge (Value / % / per Q) PROTON INFORMATICS INDIA PRIVATE LIMITED

42. 4. Procurement of Stock Material s 42 Issue a Message PROTON INFORMATICS INDIA PRIVATE LIMITED

43. 4. Procurement of Stock Material s 43 Goods Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

44. 4. Procurement of Stock Material s 44 Goods Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

45. 4. Procurement of Stock Material s 45 Valuated Goods Receipts PROTON INFORMATICS INDIA PRIVATE LIMITED

46. 4. Procurement of Stock Material s 46 Invoice Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

47. 4. Procurement of Stock Material s 47 Invoice Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

48. 5. Procurement of Consumable Material 48 Procurement for Consumption PROTON INFORMATICS INDIA PRIVATE LIMITED

49. 5. Procurement of Consumable Material 49 PROTON INFORMATICS INDIA PRIVATE LIMITED

50. 5. Procurement of Consumable Material 50 PROTON INFORMATICS INDIA PRIVATE LIMITED

51. 5. Procurement of ConsumableMaterial 51 Single or Multiple Account Assignment PROTON INFORMATICS INDIA PRIVATE LIMITED

52. 5. Procurement of Consumable Material 52 Consumable Material Procurement: Purchase Order PROTON INFORMATICS INDIA PRIVATE LIMITED

53. 5. Procurement of ConsumableMaterial 53 Non-Valuated Goods Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

54. 5. Procurement of Consumable Material 54 Postings for Valuated/Non-Valuated GR PROTON INFORMATICS INDIA PRIVATE LIMITED

55. 5. Procurement of Consumable Material 55 Stock Material VS Consumable material PROTON INFORMATICS INDIA PRIVATE LIMITED

56. 6. Blanket Purchase Order 56 Blanked order is a purchase order with the validity and limitations (value) to simplify the acquisition of materials and external services. PROTON INFORMATICS INDIA PRIVATE LIMITED

57. 6. Blanket Purchase Order 57 PROTON INFORMATICS INDIA PRIVATE LIMITED

58. 6. Blanket Purchase Order 58 PROTON INFORMATICS INDIA PRIVATE LIMITED

59. 6. Blanket Purchase Order 59 Characteristics of Blanket Purchase Orders The most important characteristics of a blanket purchase order are: Order type FO (framework order) Validity period in header of purchase order (field selection) Item category B (limit) Limit in the item No material number Account assignment category U (unknown) is allowed No goods receipt or service entry Accounting data for the item suggested in invoices Additional or multiple account assignment possible in invoice verification PROTON INFORMATICS INDIA PRIVATE LIMITED

60. 7. Procurement of External Services 60 The following figure, .Process Flow of External Service Procurement, shows all the possible steps that can be involved in procuring external services. PROTON INFORMATICS INDIA PRIVATE LIMITED

61. 7. Procurement of External Services 61 Service conditions Prices for external services that are valid over a longer period can be recorded in the system in the form of service conditions. You can enter further conditions in the purchasing document itself. PROTON INFORMATICS INDIA PRIVATE LIMITED

62. 7. Procurement of External Services 62 Purchase Order for Services (Transaction ME21N) Assignment category = U (unknown) Item category = D (service) PROTON INFORMATICS INDIA PRIVATE LIMITED

63. 7. Procurement of External Services 63 Service Entry Sheet and Acceptance (Transaction ML81N) The reference document for SES is the Purchase Order. The system checks that the unplanned services do not exceed the limit set in the purchase order. Postings are not made in Financial Accounting when the service entry sheets are saved. PROTON INFORMATICS INDIA PRIVATE LIMITED

64. 7. Procurement of External Services 64 Invoice Entry Invoice verification can be carried out with reference to the purchase order. In this case, the system suggests all accepted service entry sheets relating to this PO for invoice verification purposes. The system compares the prices in the invoice with the prices from the service entry sheets. If there are no discrepancies, you can enter and post the invoice. If the system finds any discrepancies, it blocks the invoice for payment. PROTON INFORMATICS INDIA PRIVATE LIMITED

65. 7. Procurement of External Services 65 PROTON INFORMATICS INDIA PRIVATE LIMITED

66. 7. Procurement of External Services 66 Purchase Order History In the purchase order history, (PO history) all follow-on activities relating to a PO item are listed, that is, all services performed and entered (service entry sheet), all accepted services (material document) and all invoices that have been entered. PROTON INFORMATICS INDIA PRIVATE LIMITED

67. 8. Procurement of Fix Assets 67 PROTON INFORMATICS INDIA PRIVATE LIMITED

68. 8. Procurement of Fix Assets 68 PROTON INFORMATICS INDIA PRIVATE LIMITED

69. 8. Procurement of Fix Assets 69 Account assignment category A – Assets procurement PROTON INFORMATICS INDIA PRIVATE LIMITED

70. 9. Releasing purchasing documents 70 One or several approvals may be required for the release. The release acts as an electronic signature. It is necessary to differentiate between two types of release: . Item-wise release . Overall release The aim of the release procedure for requisitions is to prevent that these can be converted into follow-on documents. Follow-on documents are requests, purchase orders and outline agreements. PROTON INFORMATICS INDIA PRIVATE LIMITED

71. 9. Releasing purchasing documents 71 Release Options for Blocked Purchase Requisitions PROTON INFORMATICS INDIA PRIVATE LIMITED

72. 9. Releasing purchasing documents 72 Key Terms PROTON INFORMATICS INDIA PRIVATE LIMITED

73. 9. Releasing purchasing documents 73 Overall Release of External Purchasing Documents PROTON INFORMATICS INDIA PRIVATE LIMITED

74. 9. Releasing purchasing documents 74 Definition of Release Criteria PROTON INFORMATICS INDIA PRIVATE LIMITED

75. 9. Releasing purchasing documents 75 Customizing of Release Procedure with Classification PROTON INFORMATICS INDIA PRIVATE LIMITED

76. 9. Releasing purchasing documents 76 Release Strategies PROTON INFORMATICS INDIA PRIVATE LIMITED

77. 9. Releasing purchasing documents 77 Authorization Objects PROTON INFORMATICS INDIA PRIVATE LIMITED

78. 10. Goods Receipt 78 A goods receipt (GR) is a goods movement that leads to an increase of stock. There are two types of GR in SAP system: GR without references; GR with references Using Purchase Order as reference document; Using Production Order as reference document. PROTON INFORMATICS INDIA PRIVATE LIMITED

79. 10. Goods Receipt 79 Initial Entry of Stock Balances Transactions : MIGO, MB1C: movement types : 561 – unrestricted use stock ; 563 – quality inspection stock ; 565 – blocked stock . PROTON INFORMATICS INDIA PRIVATE LIMITED

80. 10. Goods Receipt 80 Without Purchase Order Transactions : MIGO, MB1C: movement types : 5 1 – unrestricted use stock ; 5 3 – quality inspection stock ; 5 5 – blocked stock . Without Production Order Transactions : MIGO, MB1C: movement types : 5 2 1 – unrestricted use stock ; 5 2 3 – quality inspection stock ; 5 2 5 – blocked stock . PROTON INFORMATICS INDIA PRIVATE LIMITED

81. 10. Goods Receipt 81 PROTON INFORMATICS INDIA PRIVATE LIMITED

82. 10. Goods Receipt 82 Without Purchase Order Transactions : MIGO Reference Document = Purchase Order / Production Order Movement type = 101 PROTON INFORMATICS INDIA PRIVATE LIMITED

83. 10. Goods Receipt 83 PROTON INFORMATICS INDIA PRIVATE LIMITED

84. 10. Goods Receipt 84 Automatic Generation of PO at Time of Goods Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

85. 10. Goods Receipt 85 The system determines the data necessary for the automatic generation of a purchase order as follows: Vendor, material, quantity, plant, and storage location = manual entry by entry clerk at time of goods receipt; Purchasing organization = standard purchasing organization of plant; Purchasing group = purchasing group from the material master record; Delivery date = posting date of goods receipt; Price = price from purchasing info record. PROTON INFORMATICS INDIA PRIVATE LIMITED

86. 11. Return Delivery 86 Return Delivery You have entered goods from a vendor in the system with reference to a purchase order. Now you determine that, for example, the incorrect material was delivered, or that the quality of the delivered material is insufficient. In this case, you return the material to the vendor. Such a return delivery can take place from unrestricted-use stock, stock in quality inspection, or blocked stock, but also from non-valuated GR blocked stock, according to the stock you posted the goods to on receipt. PROTON INFORMATICS INDIA PRIVATE LIMITED

87. 11. Return Delivery 87 PROTON INFORMATICS INDIA PRIVATE LIMITED

88. 11. Return Delivery 88 Subsequent Delivery If the vendor sends you a substitute delivery after the return delivery, you can enter the new goods receipt as a subsequent delivery. In a subsequent delivery , you refer to the material document of the original goods receipt or to the material document of the return delivery. Entering a substitute delivery as a subsequent delivery is particularly useful in goods-receipt-based invoice verification. Even if a goods receipt is reversed and a new goods receipt is posted after you have entered the invoice, this should be a subsequent delivery for goods-receipt-based invoice verification. PROTON INFORMATICS INDIA PRIVATE LIMITED

89. 11. Return Delivery 89 PROTON INFORMATICS INDIA PRIVATE LIMITED

90. 11. Return Delivery 90 Reason for Movement If you want to be able to analyze why goods were sent back to a vendor, you can enter a reason when you enter the goods movement. PROTON INFORMATICS INDIA PRIVATE LIMITED

91. 11. Return Delivery 91 Returns for Purchase Order Returns for a purchase order also concern return deliveries of materials to an external vendor. You therefore do not create a reference to the purchase order that you created for the original delivery or the goods receipt posted. For this type of return, you create a returns item in the purchase order. PROTON INFORMATICS INDIA PRIVATE LIMITED

92. 11. Return Delivery 92 Cancellation If you make an error when entering a goods movement (for example, incorrect quantity, incorrect movement type), you have to cancel the material document, since the data in the material document can no longer be changed. Then enter the item with the correct data. PROTON INFORMATICS INDIA PRIVATE LIMITED

93. 11. Return Delivery 93 We recommend you to enter a cancellation document with reference to the original material document. This has several advantages: You can copy the items to be reversed from the source document. The system automatically determines the reversal movement type. Reversal postings of goods issues, transfer postings, and goods receipts without reference are valuated with the value of the original document. Reversal postings of goods receipts with reference to purchase orders or production orders are valuated with the value determined from the purchase order or production order. You can use the list of canceled material documents (transaction MBSM) to analyze the canceled material documents. PROTON INFORMATICS INDIA PRIVATE LIMITED

94. 12. Goods Issue 94 A goods issue (GI) is a goods movement that leads to a reduction in stock. PROTON INFORMATICS INDIA PRIVATE LIMITED

95. 12. Goods Issue 95 The most important effects of a goods issue are the following: A material document and an accounting document are generated. The stock of the material is reduced. The value of the material withdrawn is booked out of the stock account and posted to an offsetting account that depends on the relevant transaction (for example, a consumption account). The value posted is the value from the material master record at the time of posting. If consumption updating has been defined for the material type, the consumption figure for this material is increased by the quantity withdrawn. A distinction is made between planned and unplanned withdrawals. If the withdrawal is planned, total consumption is updated. If the withdrawal is unplanned, total and unplanned consumption are updated. PROTON INFORMATICS INDIA PRIVATE LIMITED

96. 12. Goods Issue 96 There are two types of goods issue for withdrawals of components: Planned goods issue You enter this goods issue with reference to the dependent reservation for the order. The system automatically determines 261 (consumption for order from warehouse) as the relevant movement type. Unplanned goods issue You enter this goods issue without reference to a reservation as an other goods issue. In this case, too, you choose movement type 261 (consumption for order from warehouse). Specify the order number as the account assignment. PROTON INFORMATICS INDIA PRIVATE LIMITED

97. 12. Goods Issue 97 GI without references : Transactions : MIGO/MB1A Movement types : 201 – on Cost Center ; 221 – on Pro j ect; 241 – on Asset. Consumuri cu referinta la BOM: Transactions : MIGO/MB1A Movement type : 261 – on Order (Production / Internal) PROTON INFORMATICS INDIA PRIVATE LIMITED

98. 12. Goods Issue 98 Sampling (without referinta) PROTON INFORMATICS INDIA PRIVATE LIMITED

99. 12. Goods Issue 99 Scrapping (without referinta) PROTON INFORMATICS INDIA PRIVATE LIMITED

100. 12. Goods Issue 100 With Reference to a Reservation PROTON INFORMATICS INDIA PRIVATE LIMITED

101. 12. Goods Issue 101 With Reference to an Order PROTON INFORMATICS INDIA PRIVATE LIMITED

102. 13. Stock Transfers/Transfer Postings 102 In any enterprise, goods movements do not only take the form of goods receipts and goods issues. For organizational reasons (for example, decentralized storage) or due to other factors (such as quality assurance) internal transfer postings and physical stock transfers may be necessary. In the case of transfer postings, the key aspect is a change in the stock ID number or the stock category of a material. Transfer postings need not involve an actual (physical) goods movement. In the case of stock transfers, on the other hand, there is always a physical movement of goods. PROTON INFORMATICS INDIA PRIVATE LIMITED

103. 13. Stock Transfers/Transfer Postings 103 Transfer Postings (TP) Stock to Stock PROTON INFORMATICS INDIA PRIVATE LIMITED

104. 13. Stock Transfers/Transfer Postings 104 Transfer Postings (TP) Material to Material A material-to-material transfer posting is possible only if both materials are managed in the same base unit of management. They cannot be preplanned via a reservation. They can only be posted from unrestricted-use stock of the issuing material to unrestricted-use stock of the receiving material. They can only be posted in a single step. PROTON INFORMATICS INDIA PRIVATE LIMITED

105. 13. Stock Transfers/Transfer Postings 105 Transfer Stock (TR) Between Storage Locations PROTON INFORMATICS INDIA PRIVATE LIMITED

106. 13. Stock Transfers/Transfer Postings 106 Storage Location to Storage Location: One-Step Procedure PROTON INFORMATICS INDIA PRIVATE LIMITED

107. 13. Stock Transfers/Transfer Postings 107 Storage Location to Storage Location: Two-Step Procedure PROTON INFORMATICS INDIA PRIVATE LIMITED

108. 13. Stock Transfers/Transfer Postings 108 Stock Transfer Between Plants PROTON INFORMATICS INDIA PRIVATE LIMITED

109. 13. Stock Transfers/Transfer Postings 109 Plant to Plant: One-Step/Two-Step Procedures Possible reasons for a stock transfer using the two-step procedure are that the plants are located far away from each other and the goods remain in transit for a certain time, or that a different employee is responsible in each plant, each of whom can post movements only in his or her own plant. PROTON INFORMATICS INDIA PRIVATE LIMITED

110. 14. Physical Inventory 110 PROTON INFORMATICS INDIA PRIVATE LIMITED

111. 14. Physical Inventory 111 Physical Inventory Document A physical inventory document contains data that includes: The plant and storage location in which counting is to take place The date on which the count is to take place (planned count date) The materials to be counted The batches that are to be counted (in the case of material subject to a batch management requirement) The partial stock that is to be counted (in the case of split valuation) The stock types to be counted The status of the item The status of the PI document PROTON INFORMATICS INDIA PRIVATE LIMITED

112. 14. Physical Inventory 112 PROTON INFORMATICS INDIA PRIVATE LIMITED

113. 14. Physical Inventory 113 PROTON INFORMATICS INDIA PRIVATE LIMITED

114. 14. Physical Inventory 114 PROTON INFORMATICS INDIA PRIVATE LIMITED

115. 14. Physical Inventory 115 The SAP system provides two possible ways of avoiding errors in the physical inventory: Blocking Goods Movements You can block all goods movements relating to a stock management unit for the purposes of a physical inventory. Freezing Book Inventory If it is not possible to block the goods movement for organizational reasons, you can freeze the book inventory in the PI document at the time of the count. PROTON INFORMATICS INDIA PRIVATE LIMITED

116. 14. Physical Inventory 116 Blocking Goods Movements PROTON INFORMATICS INDIA PRIVATE LIMITED

117. 14. Physical Inventory 117 Freezing Book Inventory PROTON INFORMATICS INDIA PRIVATE LIMITED

118. 15. Logistic Invoice Verification Procedure 118 Invoice Verification Environment PROTON INFORMATICS INDIA PRIVATE LIMITED

119. 15. Logistic Invoice Verification Procedure 119 Invoice Verification Environment PROTON INFORMATICS INDIA PRIVATE LIMITED

120. 15. Logistic Invoice Verification Procedure 120 Invoice Verification PROTON INFORMATICS INDIA PRIVATE LIMITED

121. 15. Logistic Invoice Verification Procedure 121 Invoice Verification: ex. 1 PROTON INFORMATICS INDIA PRIVATE LIMITED

122. 15. Logistic Invoice Verification Procedure 122 Invoice Verification ex. 2 PROTON INFORMATICS INDIA PRIVATE LIMITED

123. 15. Logistic Invoice Verification Procedure 123 Invoice Verification ex. 3 PROTON INFORMATICS INDIA PRIVATE LIMITED

124. 15. Logistic Invoice Verification Procedure 124 Invoice Receipt PROTON INFORMATICS INDIA PRIVATE LIMITED

125. 15. Logistic Invoice Verification Procedure 125 Posting an Invoice PROTON INFORMATICS INDIA PRIVATE LIMITED

126. 15. Logistic Invoice Verification Procedure 126 Account Movements PROTON INFORMATICS INDIA PRIVATE LIMITED

127. 15. Logistic Invoice Verification Procedure 127 Price Control PROTON INFORMATICS INDIA PRIVATE LIMITED

128. 15. Logistic Invoice Verification Procedure 128 Logistics Invoice Verification: Initial Screen PROTON INFORMATICS INDIA PRIVATE LIMITED

129. 15. Logistic Invoice Verification Procedure 129 Invoice Verification Procedure: Allocation PROTON INFORMATICS INDIA PRIVATE LIMITED

130. 15. Logistic Invoice Verification Procedure 130 Invoice Verification Procedure: Item List PROTON INFORMATICS INDIA PRIVATE LIMITED

131. 15. Logistic Invoice Verification Procedure 131 Other Functions PROTON INFORMATICS INDIA PRIVATE LIMITED

132. 15. Logistic Invoice Verification Procedure 132 Purchase-Order-Based Invoice Verification PROTON INFORMATICS INDIA PRIVATE LIMITED

133. 15. Logistic Invoice Verification Procedure 133 Goods-Receipt-Based Invoice Verification PROTON INFORMATICS INDIA PRIVATE LIMITED

134. 15. Logistic Invoice Verification Procedure 134 Document Parking PROTON INFORMATICS INDIA PRIVATE LIMITED

135. 15. Logistic Invoice Verification Procedure 135 Document Parking: Document Status PROTON INFORMATICS INDIA PRIVATE LIMITED

136. 15. Logistic Invoice Verification Procedure 136 Hold Document PROTON INFORMATICS INDIA PRIVATE LIMITED

137. 15. Logistic Invoice Verification Procedure 137 Document Parking and Saving as Complete PROTON INFORMATICS INDIA PRIVATE LIMITED

138. 16. Vendor Consignment Process 138 Company is keeping in stock a quantity of materials (quantity without value) belonging to a Vendor. To manage material in the consignment stores, you need the following master data: Material master record: When you manage the affected material as your own material, it is not necessary to create a new material master record for the consignment material. By using the same material number, the consignment stock can be included in the unrestricted-use stock of a material. Vendor master record for the vendor of the consignment material. Purchasing Information Record of Consignment infotype for the consignment vendors and consignment material. PROTON INFORMATICS INDIA PRIVATE LIMITED

139. 16. Vendor Consignment Process 139 PROTON INFORMATICS INDIA PRIVATE LIMITED

140. 16. Vendor Consignment Process 140 PROTON INFORMATICS INDIA PRIVATE LIMITED

141. 16. Vendor Consignment Process 141 PROTON INFORMATICS INDIA PRIVATE LIMITED

142. 16. Vendor Consignment Process 142 PROTON INFORMATICS INDIA PRIVATE LIMITED

143. 16. Vendor Consignment Process 143 PROTON INFORMATICS INDIA PRIVATE LIMITED

144. 16. Vendor Consignment Process 144 PROTON INFORMATICS INDIA PRIVATE LIMITED

145. 17. Subcontracting Process 145 The processing has the following characteristics: You order the finished product with a subcontract order that also contains entries about the components to be provided for the subcontractor. In Inventory Management, the components are posted/provided in the stock of material provided to vendor. The subcontractor supplies his service and delivers the manufactured or processed material. The goods receipt for the finished product is entered in Inventory Management. The consumed components are cleared from the stock of material provided to vendor. If the subcontractor reports an excess consumption or underconsumption of components after the goods receipt posting, this can be corrected with a subsequent adjustment. The subcontractor shows the service actually planned in the invoice. The invoice is entered in Logistics Invoice Verification (LIV). PROTON INFORMATICS INDIA PRIVATE LIMITED

146. 17. Subcontracting Process 146 PROTON INFORMATICS INDIA PRIVATE LIMITED

147. 17. Subcontracting Process 147 The purchase order price is the price of the vendor subcontracting work and the materials provided by the subcontractor. You can define conditions for subcontracting in a subcontracting purchasing info record. PROTON INFORMATICS INDIA PRIVATE LIMITED

148. 17. Subcontracting Process 148 Inventory Management supports the following functions within subcontracting: Provision of components, special stock form: stock of material provided by vendor Goods receipt for finished product with consumption of components Subsequent adjustment if excess consumption or underconsumption of components Transfer postings (material to material, stock to stock, plant to plant) PROTON INFORMATICS INDIA PRIVATE LIMITED

149. 17. Subcontracting Process 149 Stock of Material Provided to Vendor PROTON INFORMATICS INDIA PRIVATE LIMITED

150. 17. Subcontracting Process 150 Provision of Components PROTON INFORMATICS INDIA PRIVATE LIMITED

151. 17. Subcontracting Process 151 There are different options available for providing components: In Inventory Management, you can refer to the SC item in the purchase order when entering a transfer posting ( trz . MB1B); In Purchasing, you can post from the Monitoring of subcontracting stock for vendors list from a goods issue (GI) for the components ( trz . ME2O); You can also provide components without reference to an SC order by entering another transfer posting with movement type 541 and manually entering the requested materials, quantities, and subcontractor ( trz . MB1B); Transaction: MBLB = Stock with Subcontractor PROTON INFORMATICS INDIA PRIVATE LIMITED

152. 17. Subcontracting Process 152 PROTON INFORMATICS INDIA PRIVATE LIMITED

153. 17. Subcontracting Process 153 Subsequent Adjustment If the subcontractor reports an excess consumption or under consumption of subcontracting components after delivery of the finished product, you have to post a subsequent adjustment to correct the component consumption. In the transaction for goods movement, MIGO, choose Subsequent Adjustment from the list of business transactions. As a reference document, the system automatically chooses Purchase Order. Enter the document number of the purchase order and the item number for which Transfer Postings of Stock of Material Provided The following transfer postings are allowed for the stock of material provided to vendor special stock: Plant to plant in the one-step procedure (movement type 301) Material to material (movement type 309) Stock in quality inspection to unrestricted-use stock (movement type 321) To execute these transfer postings for the stock of material provided to the vendor, you have to specify the special stock indicator O. PROTON INFORMATICS INDIA PRIVATE LIMITED

154. 18. Vendor Evaluation 154 Vendor Evaluation Analyses PROTON INFORMATICS INDIA PRIVATE LIMITED

155. 18. Vendor Evaluation 155 Vendor Evaluation in Source Determination PROTON INFORMATICS INDIA PRIVATE LIMITED

156. 18. Vendor Evaluation 156 Scoring Levels in Vendor Evaluation PROTON INFORMATICS INDIA PRIVATE LIMITED

157. 18. Vendor Evaluation 157 Types of Sub criteria PROTON INFORMATICS INDIA PRIVATE LIMITED

158. 18. Vendor Evaluation 158 Automatic Subcriteria PROTON INFORMATICS INDIA PRIVATE LIMITED

159. 18. Vendor Evaluation 159 Manual Maintenance PROTON INFORMATICS INDIA PRIVATE LIMITED

160. 18. Vendor Evaluation 160 Automatic Reevaluation PROTON INFORMATICS INDIA PRIVATE LIMITED

161. 18. Vendor Evaluation 161 Evaluation in the Background PROTON INFORMATICS INDIA PRIVATE LIMITED

162. 18. Vendor Evaluation 162 Quantity Reliability PROTON INFORMATICS INDIA PRIVATE LIMITED

163. 18. Vendor Evaluation 163 On-time Delivery Performance PROTON INFORMATICS INDIA PRIVATE LIMITED

164. 18. Vendor Evaluation 164 Price Level PROTON INFORMATICS INDIA PRIVATE LIMITED

165. 19. Reporting and Analysis Functions 165 Logistics Information System (LIS) Basic Structure and Concept of the LIS In Logistics, you can distinguish between the following information systems: - Sales Information System (SIS) - Purchasing Information System (PURCHIS) - Inventory Controlling (INVCO) - Warehouse Management Information System (WMIS) - Shop Floor Information System (SFIS) - Quality Management Information System (QMIS) - Plant Maintenance Information System (PMIS) - Retail Information System (RIS) PROTON INFORMATICS INDIA PRIVATE LIMITED

166. 19. Reporting and Analysis Functions 166 Reports List MB5M – Lista stoc expirat; MB5B – Stoc la data postarii; MB5T – Stoc in tranzit; MBLB – Stoc la Subcontractor; MB54 – Lista stoc in custodie proprie; MB5S – Lista Balanta GR/IR ; MI20 – Lista Diferente Inventar; MIR5 – Lista Facturi; b) LIS MC.A – Receptii/Consumuri; MC.2 – Analiza Plant: Receptii/Consumuri; MC$G – Analiza Valori Aprovizionate per Material; MC$I – Analiza Cantitati Aprovizionate per Material; MC$4 – Analiza Valori Aprovizionate per Vendor; a) Standard SAP - MM ME1L – Lista Inforecorduri dupa Vendor; ME1M – Lista Inforecorduri dupa Material; ME1W – Lista Inforecorduri dupa Grup Material; ME0M – Lista Sursa dupa Material; MKVZ – Lista Furnizori; MM60 – Lista Materiale; AC06 – Lista de Servicii; MB20 – Lista Rezervari; ME5A – Lista RN General; ME5K – Lista RN dupa Asignare Cont; MSRV2 – Lista RN dupa Serviciu; ME4L – Lista RFQ dupa Vendor; ME4M – Lista RFQ dupa Material; MSRV4 – Lista RFQ dupa Serviciu; ME2L – Lista CA dupa Vendor; ME2M – Lista CA dupa Material; ME80FN – Lista Documente Aprovizionare - Analize Generale; MSRV3 – Lista CA dupa Serviciu; MB51 – Lista Documente de Material; MR51 – Lista Documente FI; MBSM – Lista Documente de Material Anulate; MBGR – Lista Documente de Material dupa Motiv Miscare; MB52 – Stoc depozit; MB53 – Stoc plant; PROTON INFORMATICS INDIA PRIVATE LIMITED