Lecture - 1-2_-_Project_Managementgfi.ppt

PM

1. Project Management

2. What is a Project?
“Unique process consisting of a set of coordinated
and controlled activitieswith start and finish
dates, undertaken to achieve an objective
conforming to specific requirements, including
constraints of time, cost, quality and resources.”
A Project has;
a planned set of activities
a scope
time, cost, quality and resource constraints
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3. What is Project Management?
The art of organising, leading, reportingand
completinga project through people
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4. Project Management
Project Management Covers;
Scope Management
Time Management
Cost Management
Human Resource Management
Risk Management
Quality Management
Contract and Procurement Management
Communications Management
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5. Project Manager’s Roles
A Good Project Manager;
Takes ownership of the whole project
Is proactive not reactive
Adequately plans the project
Is Authoritative (NOT Authoritarian)
Is Decisive
Is a Good Communicator
Manages by data and facts not uniformed optimism
Leads by example
Has sound Judgement
Is a Motivator
Is Diplomatic
Can Delegate
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6. Stakeholder
“A person or group of people who have a vested
interest in the success of an organization and the
environment in which the organization operates”
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7. Stakeholder
Sponsor
Funding Body
Customer
Suppliers
End User
Health, Safety and Environment
Maintenance Team
Neighbours/Community/Shareholders
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8. Key Points in Project Set-up
Clarity of Scope and Objectives
WBS -clear statement of What is to be done
Resource Requirement
Identification of Risks to be Managed
Establish Costs and Durations
Creation of Project Management Plan (PMP)
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9. Project Management Plan –PMP
(Master Document for Project)
PMP defines the following;
Project Objectives, Scope, Deliverables
Stakeholders (Internal & External)
Work to be done (WBS)
Project Organisation and Resources
Project Costing
Project Schedule
Procurement/Contract Strategy
Risk Management
Quality Management
Change Management 9

10. Project Risk
“Project risk is an uncertain event or
condition that, if it occurs, has a positive or
negative effect on a project objective”.
“A combination of the probability of a
defined threat or opportunity (Likelihood)
and the magnitude of the consequences of
the occurrence (Impact) defines a Risk
Index”.
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11. Risk Impact
Threat→Scope → Poor Quality Product
Threat→ Schedule → Late Delivery
Threat→ Cost → Overspending
In addition there are health, safety and
environmental threats that mustbe
managed
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12. Risk Management Process
Identify Risks
Assess likelihood and Impact
Rank Risks and Prioritise
Define Risk Management Approach &
Actions
Implement Actions
Monitor & Review
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13. Project Monitoring
Typical Monitoring Activities;
Regular reviews of progress against schedule using WBS
Regular review of actual costs against budgeted costs
Regular review of resource loading
Regular progress meetings with project team
Regular meetings with contractors
Production of periodic progress reports
Risk reviews
Inspections/ audits
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14. Project Control
Typical Control Activities;
Assign responsibilities at Work Package level
Staged authorisation of work to be done
Staged release of budgets
Ensure PM has a ‘Management Reserve’ under his
control
Seek corrective action reports when work go ‘off
track’ (overrunning or overspending)
Release Management Reserves carefully
Apply change control (if required)
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15. Thank You