Mail-Merging2024ihndhiewjbncehjnbcbihebnc.pptx

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1. Mail Merging EMPOWERMENT TECHNOLOGIES

2. LETTER

3. ENVELOPE

4. CERTIFICATE

5. DIPLOMA

6. LABEL

7. ObjectiveS : define a mail merge identify the components of mail merge apply the mail merging process and create a document using the mail merging process.

8. Definition OF TERMS: Mail - letters and packages sent by the postal system Merge means to combine Correspondence – communication, mail Recipien t- receiver of the mail Template - a pre-developed page layout in electronic or paper media used to make new pages with a similar design, pattern, or style Field- is a data structure for a single piece of data Record – is composed of fields and contains all the data about one particular person A database is an organized collection of data

9. Mail merge is a software function describing the production of multiple and potentially large numbers of documents from a single template form and a structured data source. It is a word feature that automates the creation of multiple recipient documents. What is a mail merge

10. FORM DOCUMENT- It is the first component of mail merge that contains the main body of the message you want to convey or send. DATA FILE/LIST- It is the second component of mail merge where the individual information that need to be merge to the form document is placed and maintained. TWO COMPONENTS OF MAIL MERGING:

11. Create a single document with ‘fields’ in it that data is imported into Consistent documents – keep the same formatting and look Maintain data in a spread sheet or other application such as an address book Import data into the fields and generate one document per record Mail Merge Benefits

12. Student Reports Envelopes for bulk-mailing Direct mail letters – same information but the name is personalised Price Lists Labels Anything where many documents are needed that can be done using a template Common Uses

13. The procedure of mail merging is typically carried out using a word processing program. The template is a word processing document which contains fixed text. The data source is typically a spread sheet or a database which has a field or column matching each variable in the template.

14. When the mail merge is run, the word processing system creates an output document for each row in the database, using the fixed text exactly as it appears in the template, but substituting the data variables in the template with the values from the matching columns.

15. Create the Main Document. Create the data source. Open the files provided (saved in your folder) Click the Mailings menu tab Click the Start Mail Merge button and chose letters Click the Select recipients button and choose Use Existing list and browse for the existing list saved on your folder. Insert the Merge Field. Preview Results Click Finish and Merge Then Choose Print Documents. Steps in mail merging (Letter)

16. Open a New blank document. Click the Mailings tab. Click the Start Mail Merge button and chose Envelope , Choose Size 10 and click ok Click the Select recipients button and choose Use Existing list and browse for the existing list saved on your folder. (Recipient’s List-Envelope) Type your name and address as the sender. Insert the Merge Field on the box. Preview Results Click Finish and Merge Then Choose Print Documents. Steps in mail merging (envelope)

17. Open a New blank document. Click the Mailings tab. Click the Start Mail Merge button and chose LABELS. On the Labels Options choose 30 Per Page (Paper Size 8.5 x 11-Portrait) On the text area, click the 4 headed arrows, then click the home tab look for border button and choose all borders. Click the Select recipients button and choose Use Existing list and browse for the existing list saved on your folder. (Recipient’s List-Labels) Insert the Merge Fields on the box. (Name & Address) Click Update labels, then Preview Results Click Finish and Merge Then Choose Print Documents. Steps in mail merging (LABELS)

18. Rubrics Category Examplary 5 Accomplished 4 Developing 3 Beginning 2 Score Skills All skills in Advanced Word Processing are applied Most Skills in 3Advanced Word Processing are applied Some skills in Advanced Word Processing are applied Few or No skills in Advanced Word Processing are applied Content The output exceeds the expectation The output is complete. The Output is somewhat complete. The Output is incomplete Correctness The output is free from errors The output contains minimal errors. The Output has several errors. The Output contains many errors Efficiency The group was able to finish the task in the most effective way without wasting time and effort The group was able to finish the task in the projected amount of time The group was able to complete the task but used methods that consumed more time or resource The learner used the least efficient method in finishing the task

19. Assignment: Research for any document related to your specialization. Use mail merge to reproduce it.