Mastering Flowcharting - Visualizing Processes for Clarity and Efficiency.pptx

"Mastering Flowcharting: Visualizing Processes for Clarity and Efficiency". Flowcharting on the framework.

1. Introduction to Flowcharting

2. OBJECTIVES To understand the meaning of a flowchart. To know the basic components of the flowchart, such as symbols and rules governing decision flow. To understand the advantages and limitations of a flowchart. To learn how to go about creating a flowchart.

3. Introduction to Flowcharting The flowchart is a means of visually presenting the steps in a process. It is used to clarify the process. It is helpful in designing/redesigning a process. It is helpful in Root Cause Analysis

4. Definition It is a simple mapping tool that shows the sequence of actions and decisions in a process that is easy to read and communicate.

5. BASIC FLOWCHARTING

6. HOW TO CREATE A FLOW CHART HOW TO CREATE A FLOW CHART Identify the process to be mapped in flowchart form. Gather a team to work on the process to be flow charted to reduce it to simple statements and decisions. Adhere to the international symbols used in flowcharting to unify the flowchart to a known standard understood worldwide.

7. FLOWCHART SYMBOLS

8. FLOWCHART SYMBOLS Show the process direction. Each flowline connects two blocks. FLOWLINE TERMINAL SYMBOL PROCESS Indicates the beginning or end of a flowchart. Represent a step in a process. This is the most common component of a flowchart. DECISION SYMBOL Shows a step that decides the next step in a process. This is commonly a yes/no or true/false question.

9. FLOWCHART SYMBOLS Indicates the process of inputting or outputting external data. This is indicated by the shape of parallelogram. INPUT/ OUTPUT ANNOTATION/ COMMENT Indicates additional information regarding a step in a process. PREDEFINED PROCESS Shows named process which is defined elsewhere.

10. FLOWCHART SYMBOLS Are pairs of on-page connectors used to replace long lines on a flowchart page. ON-PAGE CONNECTOR OFF-PAGE CONNECTOR An off-page connector is used when the target is on another page. DELAY Any delay period that is part of a process. DOCUMENT A document

11. FLOWCHART SYMBOLS Multiple documents. MULTI-DOCUMENT PREPARATION An alternate to the normal process step. Flow lines to an alternate process block is usually dashed A preparation step. ALTERNATE PROCESS

12. FLOWCHART SYMBOLS Data input or output. DATA SYMBOL DISPLAY Data or information into a system. A machine display. MANUAL INPUT MANUAL OPERATION A process step that isn’t automated.

13. SELF-MANAGE

14. SELF-MANAGE Example :

15. SELF-MANAGE Monitoring and Evaluation (M&E) Framework SEPS SMME SEPS SMME BEMEF 4 Levels of Evaluation CO RO SDO

16. SELF-MANAGE A Monitoring and Evaluation (M&E) Framework is a system or structure used to assess the progress and effectiveness of projects, programs, or policies. It provides a systematic way to track and evaluate how well goals and objectives are being achieved. The framework includes the tools, processes, and methods used to gather data, analyze results, and inform decision-making to improve performance and outcomes.

17. SELF-MANAGE Key Components of an M&E Framework: Objectives and Indicators : Clear identification of what the project or program intends to achieve. Specific indicators are developed to measure progress toward these objectives. Monitoring Plan : Details how the progress of the project or program will be tracked. Specifies the frequency of data collection, the type of data to be collected, and the responsible parties. Evaluation Plan : Determines when and how evaluations will be conducted to assess whether the program has met its objectives. Can include formative evaluations (during implementation) and summative evaluations (after completion).

18. SELF-MANAGE 4. Data Collection Methods : Defines how data will be collected (surveys, interviews, focus groups, etc.). Outlines the sources of data (e.g., beneficiaries, project reports, etc.). 5. Roles and Responsibilities : Identifies who will be responsible for monitoring and evaluation activities at each stage of the project or program. 6. Analysis and Reporting : Specifies how data will be analyzed and interpreted to inform decisions. Outlines how findings will be shared with stakeholders, including reports, dashboards, or presentations. 7. Feedback and Adaptation : A crucial component for improving programs. Results from monitoring and evaluation should inform project adaptation, enabling continuous learning and improvement.

19. SELF-MANAGE

20. SELF-MANAGE

21. SELF-MANAGE The outputs have impacts or outcomes, the long-term effects of the transformation processes .  Input-Process-Output-Outcome