Microsoft Word is a powerful word processing software that allows users to create and edit documents with ease..pptx

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What is Microsoft Word?

Microsoft Word, commonly referred to as MS Word, is a popular word processing software developed by Microsoft Corporation. It is a powerful tool used to create, edit, and print documents, reports, letters, resumes, and many other types of written materials. With its user-friendly interface and robust features, MS Word has become an essential tool for individuals, businesses, and organizations worldwide.

What can you do with MS Word?

With MS Word, you can:

Create and edit text documents: Type, edit, and format text to create professional-looking documents.
Format text, paragraphs, and pages: Adjust font styles, sizes, and colors, as well as paragraph alignment, spacing, and indentation.
Add images, charts, tables, and other graphics: Enhance your documents with visual elements, such as pictures, diagrams, and charts.
Use templates and themes: Choose from a variety of pre-designed templates and themes to customize your documents.
Check spelling and grammar: Use built-in tools to identify and correct errors in your text.
Collaborate with others in real-time: Work with others on a document simultaneously, using features like Track Changes and Comments.
Save documents in various file formats: Save your documents in formats like PDF, HTML, and RTF, making it easy to share and exchange files.
Print and share documents electronically: Print your documents or share them via email, cloud storage, or online platforms.
Basic Features of MS Word

Here are some basic features of MS Word:

Toolbar: A row of icons at the top of the screen that provides quick access to common tasks, such as saving, printing, and formatting.
Menu Bar: A horizontal bar at the top of the screen that displays menus, such as File, Edit, View, and Help.
Ribbon: A tabbed interface that provides access to various tools and features, such as Home, Insert, Page Layout, and Review.
Document Area: The main area where you type and edit your document.
Status Bar: A bar at the bottom of the screen that displays information about your document, such as the page number and word count.
Basic MS Word Skills

To get started with MS Word, you should know how to:

Create a new document: Open MS Word and create a new document from a template or blank page.
Type and edit text: Enter and edit text in your document, including formatting text, paragraphs, and pages.
Save a document: Save your document to your computer or cloud storage.
Print a document: Print your document to a physical printer or save as a PDF.
Basic formatting: Apply basic formatting, such as font styles, sizes, and colors, to your text.
Why Learn MS Word?

MS Word is a widely used software application in many industries, including business, education, and government. Knowing how to use MS Word can help you:

Create professional-looking documents: Produce high-quality documents that reflect positively on you and your organization.

1. End user Applications

2. Word Processors

3. A word processor is software or a device that allows users to create, edit, and print documents. It enables you to write text, store it electronically, display it on a screen, modify it by entering commands and characters from the keyboard, and print it. 3 Word Processor

4. MS Word

5. Desktop Publishing Features Insert graphics Insert colors and shading Insert tables Insert text boxes Insert drawn figures Insert automatic headers, footers, and pagination Support Features Use templates Offer voice recognition Merge text with data files. Basic Features Store documents for later use Store in multiple formats Erase and insert text Search and replace Move or copy text Allow word wraparound Language Features Suggest words Check and correct spelling Check grammar and usage 5 Features of Standard Word Processors

6. 6 The Interface

7. 7 Views Read Mode Print Layout Web Layout Zoom No of Pages No of Words

8. 8 Open a new MS Word file

9. 9 Open a Recent File

10. 10 Open an Existing File

11. 11 Saving a document

12. 12 Protect a document

13. 13 Print a document

14. Add a footer 14 Home Ribbon Components

15. 15 Font Attributes Styles Size Preview Font Color Special Effects

16. 16 Font Attributes cont.

17. Scale – adjusts the height and width by a percentage of the object’s size. Spacing – horizontal spacing between characters Expanded – stretch the words Condensed – squeezes the text closer together so that you can prevent one word wrapping to another line. Position – raises or lowers text from the baseline without creating a superscript. 17 Character Spacing Attributes

18. 18 Character Spacing Attributes cont. Advanced Normal / Raised / Lowered

19. 19 Change Text Case Change Case

20. 20 Text Highlighting Highlight colors

21. Bullets and Numbering Alignment Indentation Tab stops Line spacing Pagination Borders Shading 21 Paragraph Formatting

22. Helps to organize the contents of a document. Bulleted Lists – used in the lists where the items do not have to be in a sequence. Numbered Lists – used for a sequence list. Multilevel Lists – an extension of the numbered list and enables to provide levels within the numbered list An advantage of creating lists in Word is that when you make adjustments to the list, the numbering is automatically updated 22 Bullets and Numbering

23. 23 Bullets and Numbering cont. Numbering Multilevel lists Bullets New Bullets

24. 24 Bullets and Numbering cont. Number Options New Number Format

25. 25 Alignments Left Align Center Right Align Justify

26. Specify the position for aligning text and adding organization to a document Default tab markers are left aligned As you press Tab, the insertion point moves to the right 26 Tabs Tab Icon Type Left tab Right tab Center tab Decimal tab Bar tab

27. 27 Setting Tabs

28. 28 Leaders Characters Open Settings Leader Types Leaders

29. 29 Page Border Design Tabs Page Borders Settings

30. 30 Shading Color Style Preview

31. 31 Drop Cap Drop Cap

32. 32 Styles Styles Pane Quick Styles More Styles

33. 33 Modify Styles Change Case

34. Add a footer 34 Editing

35. 35 Insert Ribbon

36. 36 Cover Pages

37. Page Breaks 37

38. 38 Formatting Tables

39. Inserting Graphical Objects Graphics, such as clip art, photographs, drawings, and symbols , enhance your documents and make them more audience friendly. Insert tab → Click the type of graphic you wish to insert from the Illustrations group 39

40. Graphical Objects 40 Sizing handles Original size graphic Size group Scale Lock proportions

41. Text Wrapping 41 Wrap Text

42. Picture Quick Styles 42 Pictures Styles More arrow Original Soft Edge Oval

43. Cropping 43 Cropping handles Portion to discard Original photograph Crop

44. Inserting Links 44 Hyperlinks Bookmarks

45. 45 Page Numbers Format Page Numbers Placement Options Previews

46. 46 Page Numbers cont. Click to display formats Customize the starting Number

47. 47 Header & Footer Display options Fields to insert Positioning Header Area Footer Area

48. Text Boxes

49. Word Art

50. Inserting Date and Time

51. Design Ribbon

52. 52 Watermarks Insert → Watermark

53. Page Colour

54. Page Borders

55. Layout Ribbon

56. Page Setup in Word lets you change the structure and layout of pages in a Microsoft Word document. 56 Page Setup

57. 57 Margins

58. 58 Orientation

59. 59 Size

60. Columns make text somewhat easier to read, by shortening the length of the lines Microsoft Word calculates the width of the columns on the page based on the margins and the spacing between the columns Page Layout tab → Columns → More Columns 60 Columns

61. 61 Columns cont. More Presets Preview

62. Reference Ribbon

63. Report Formatting a) Table of Contents

64. Report Formatting Cont. b) Referencing and Bibliography

65. Report Formatting Cont. b) Referencing and Bibliography

66. Mailing Ribbon

67. Mail Merge This allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.

68. Shortcut Moves Insertion Point Ctrl + N Creates a new document Ctrl + B Makes the marked text bold Ctrl + I Makes the marked text italic Ctrl + U Makes the marked text underline Ctrl + C Copy a selected text Ctrl + V Pastes a copied text Ctrl + Z Undo the last move Ctrl + S Saves the changes Ctrl + P Opens the print view Ctrl + O Navigates to the Open window 68 Keyboard Shortcuts

69. Keys Moves Insertion Point Left arrow One character left Right arrow One character right Up arrow Up one line Down arrow Down one line Home Beginning of the line End End of line PgUp Up to the previous page PgDn Down to the next page 69 Other Useful Keys