Module 1 APA Style

An overview of APA style

1. Prepared by Dr. Andree Swanson, EdD, MHR, MAOM
Copyright © AC Swanson Group 2009-2013
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2. 1.APA Style – Where do I
turn for information?
2.In-text citations
3.Paraphrasing
4.Peer-reviewed articles
5.Academic writing
Any questions?
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3. 3
Module One – APA StyleModule One – APA Style
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4. APA Style – Where do I turn for information?
Basic Formatting for an APA Essay
4Copyright © AC Swanson Group 2009-2013

5. Question:
Where do you turn if you need assistance creating APA
references?

Answer:
This PowerPoint, books, and websites are available.
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6. Recommend this book for
graduate-level students
For ALL students,
recommend bookmarking
this site
www.apastyle.org
6Copyright © AC Swanson Group 2009-2013

7. On this website, you
will find links to:
Facebook
Twitter
APA Style Blog
7
Connect with
APA and learn
more about the
APA style
through social
media.
Copyright © AC Swanson Group 2009-2013

8. Recommend this book for students
at:
Community colleges
Technical and Business schools
Undergraduate distance learners
Also recommend this for graduate
students, but cross-reference this
with APA Publication Manual
8Copyright © AC Swanson Group 2009-2013

9. Question:
What format should I use?
Answer:
See the next few slides for your answer.
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10. Spacing
Double-spaced
throughout the
paper
No additional blank
lines between
paragraphs
Font – 12 point
Courier
Times New Roman
Margins
1” all around
10Copyright © AC Swanson Group 2009-2013

11. Creating the running head and
page number in Microsoft Word
2007
Click on the Insert tab.
Click on Header in the Header
& Footer bar.
Choose the Blank (Three
Columns) header.
Right click on the middle
header "Type Text" and click
Delete.
In the left-hand column of the
header, type in the words Running
head and then a colon (:), then
type in your running read in all
caps.
In the right-hand column, insert
the page number with no other
information (page, p., etc.) by click
on the page number button
(upper-left on the screen) and
choosing Current Position and then
Plain Number.
11
See sample
on next page
Copyright © AC Swanson Group 2009-2013

12. 12Copyright © AC Swanson Group 2009-2013

13. Question:
How do you handle quotations?
Answer:
Here’s some guidance.
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14. Quote less than 40 words?
Use quotation marks
Note the placement of the period at the end of the
sentence…after the parentheses
The citation is part of the sentence.
Example
“Three Irish Setters roam the neighborhood at night”
(Swanson, 2013, p. 134).
14Copyright © AC Swanson Group 2009-2013

15. Have a quote in the middle of your sentence?
Use quotation marks.
Cite the source within the sentence immediately
after the quote.
Example
Before the rain begins, “Kingston, the dog, can tell
when there is a storm around” (Swanson, 2013, p. 22)
further substantiating that dogs are affected by
weather.
15Copyright © AC Swanson Group 2009-2013

16. Placement of the period seems to always be a point of
confusion.
In APA style, the period goes to the right of the parentheses.
The page number is NOT part of the quote, but is part of the
sentence.
Example
Swanson (2004) stated, “Three Irish Setters roam
the neighborhood at night” (p. 134).
16Copyright © AC Swanson Group 2009-2013

17. Indent to .5” on the left margin.
Continue to double space the quote.
Do not place the citation within the sentence(s).
Cite the source after the sentence immediately after
the quote.
Example
Nitko (2011) stated:
A teacher must make many decisions. Making good decisions in the
classroom, however, requires more than good judgment or years of
experience. Successful teachers obtain information about their
students from high-quality assessments. (p. 3)
17
See sample
on next page
Copyright © AC Swanson Group 2009-2013

18. 18Copyright © AC Swanson Group 2009-2013

19. “APA’s in-text citations
provide at least the
author’s last name and
the year of
publication.”
“For direct quotations
and some paraphrases,
a page number is given
as well.”
“The guidelines
presented here are
consistent with advice
given in the Publication
Manual of the American
Psychological
Association, 6th ed.
(2010).”
19(“APA in-text citations,” 2011)Copyright © AC Swanson Group 2009-2013

20. “APA style requires the use
of the past tense or the
present perfect tense in
signal phrases introducing
cited material…”
Swanson (2011)
reported…
Swanson (2011) has
argued…
20
(“APA in-text citations,” 2011)
Copyright © AC Swanson Group 2009-2013

21. HACKER & FISTER HANDBOOK
http://bcs.bedfordstmartins.com/resdoc5
e/RES5e_ch06_o.html
PURDUE ONLINE WRITING LAB
21
http://owl.english.purdue.edu/owl/resou
rce/560/02/
If URLs do not work, copy and paste into a new browser.
Copyright © AC Swanson Group 2009-2013

22. Notify reader of two items:
Author’s last name
(or title of article if no author),
Year of publication.
Example
The large dogs are out at night (Swanson, 2011).
22Copyright © AC Swanson Group 2009-2013

23. After the essay is done…at the
end of the text…
Select a Page Break
Center the word –
▪Reference (if only one
listing)
▪References (if more than
one)
Insert a manual page break
Click where you want to start a
new page.
On the Insert tab, in the Pages
group, click Page Break.
23Copyright © AC Swanson Group 2009-2013

24. 24Copyright © AC Swanson Group 2009-2013

25. Use a hanging indent to format each reference
Position the insertion point in the paragraph in
which you want the hanging indent.
Display the Paragraph dialog box.
Select Hanging.
Click on OK.
25Copyright © AC Swanson Group 2009-2013

26. 26Copyright © AC Swanson Group 2009-2013

27. 27Copyright © AC Swanson Group 2009-2013

28. Question:
How do you know when to cite or if it is considered
common knowledge?
Answer:
Here’s some guidance.
28Copyright © AC Swanson Group 2009-2013
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29. …”if you find the same
information
undocumented in at
least five credible
sources.”
When in doubt, cite.
Better to cite than to not
cite.
When presenting a
summary of course
material, ensure to cite the
author of the textbook for
the course.
29
(The OWL at Purdue, 2011)Copyright © AC Swanson Group 2009-2013

30. Question:
How do we present Appendices, Tables and Figures?
Answer:
Here’s some guidance.
30Copyright © AC Swanson Group 2009-2013
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31. Type the word, Appendix, in upper and lower case
with the identifying capital letters (A, B,) at the top
of the page.
Appendix contains detailed info that would be
distracting to read in the text
Content must be discussed in text.
Example:
Survey questions
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32. Table usually presents quantitative data
Must be discussed in text
Appears on the same page as discussed for reader
ease
Everything is double spaced
Number all tables with Arabic numbers (1,2,3),
double space and then clear title.
Clarify where the copied table originated.
Example that goes above your table:
Table 1 Analysis of Variance
32Copyright © AC Swanson Group 2009-2013

33. Each figure is numbered consecutively in the order
in which they are first mentioned in the text.
Figures are photographs, drawings or non-
quantitative data.
Each figure must have a caption and is located at
the top left.
Example:
Figure 1. Gender Differences
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34. 34
Module One – APA StyleModule One – APA Style
Copyright © 2009 - 2012
Copyright © AC Swanson Group 2009-2013
Image(s) from Microsoft Clip Art.

35. Title page with running head, title, your name, and
school name
Abstract if required by instructor
Text pages
Reference page(s)
Appendices
Tables
Figures
35Copyright © AC Swanson Group 2009-2013

36. Not double-spaced
Justified text
References flush left for first line and never use
author’s first name, only initials
Reference page not alphabetized
An anonymous author is listed
Incorrect APA citations
36Copyright © AC Swanson Group 2009-2013
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37. Remember the purpose of citations and
references is to point out to your reader the
source of this information.
Doing this adds credibility and strength to
your writing.
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38. Please contact your Instructor
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