Monitoring and evaluation of programs that changes life's

It is about monitoring and evaluation of computer softwares that everyone uses in their daily life.

1. Monitoring & Evaluation September - 2022 Mawlana Higher Educational Center

2. Content Introduction to different terms used in M&E What is Monitoring and Evaluation? Types of Monitoring and Evaluation Participatory Monitoring and Evaluation Cycle Four Main Phases of M&E Developing a Monitoring and Evaluation Plan 2

3. Content Types of Indicators Criteria for Selecting Good Indicators Data Collection Methods Steps in Analyzing Data Types of Data Analysis Logic Framework Developing Logic Framework 3

4. Introduction To Different Terms Used in M&E

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6. Key Terms in M&E Monitoring and evaluation are consisting of some key terms and elements which are necessary to be understood by M&E staff and are frequently used by M&E specialists. 6

7. Inputs Inputs are resources which are used for development of the project like human resources, financial resources, materials, facilities equipment and etc. (World Bank, 2022)

8. Activities Include every action that is taken and tasks need to be done to accomplish the project or program. Activities are tasks which are undertaken to produce outcomes. For instance, conducting training is a task.

9. Outputs When a deliverable is accomplished an output will be produced. For instance, a product which was prepared or the services which was delivered an output is made.

10. Outcome A short term or medium term effects an activity can be counted as outcome of the project or program. For instance, if the trainees skills have developed after reception of training.

11. Impact In contrast with short impact of outcomes the long terms results and effects of a project or program is impact. For instance, marketing strategy has increased business’s level of income.

12. Activities Output Outcomes Impact Training Classes # Students Completing Program % Increase in Motivation to work Young People Are More Employable

13. Policy A policy is a deliberate plan of action to guide decisions and achieve rational outcome(s). For instance, a law of requiring the payment of taxes on income

14. Plan A plan is any procedure used to achieve an objective. Formal Plans Informal Plans

15. Formal Plans Structured and formal plans, used by multiple people, are more likely to occur in projects, diplomacy, careers, economic development, military campaigns, combats or in the conduct of other business.

16. Informal Plans Informal or ad-hoc plans are created by individuals in all their pursuits.

17. Strategy A strategy is a plan of action designed to achieve a particular goal. The word strategy has military connotations, because it derives from the Greek work for army.

18. Strategic Planning Strategic Planning is an organization’s process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people.

19. Business Analysis Techniques Used for Strategic Planning SWOT Analysis (Strengths, Weaknesses, Opportunities, Threats) PESTLE Analysis (Political, Economic, Social, Technological, Legal, Environmental) STEER Analysis (Socio-Cultural, Technological, Economic, Ecological, Regulatory)

20. What is Monitoring & Evaluation?

21. What is Monitoring? Monitoring is tracking the progress of a project Performed during the project implementation For the purpose of improving the project design and functioning while in action

22. What is Evaluation? Evaluation studies the outcome of a project Its aims to inform the design of future projects

23. Why Monitor and Evaluate? Ensure accountability Help in decision making Tools for learning and reflection Improve project design Provide evidence for advocacy and obtaining support

24. Key Leading Questions in M&E What services are provided? The services will be provided to whom? For how long, how often and in what context the services will be provided? Are activities leading to expected results? What are short term and long term impacts?

25. Difference between M&E Monitoring Evaluation Data is collected during the program/ project Data is collected to find answer for certain questions Ongoing and routine activity Will be implemented in periodic time Focus on activities and outputs Focus on outcome and impact

26. Difference between M&E Monitoring Evaluation Monitoring is about tracking Evaluation is an in-depth assessment Monitoring is usually done by people directly involved in project implementation Evaluation is usually done by independent people Provides information for the evaluation Provides information for planning

27. Difference between M&E Monitoring Evaluation Collection of data is at multiple points in the program cycle Collection of data is at interval Provides insight to management Provides insight to Donors and other stakeholders It is usually quantitative It can be quantitative and qualitative

28. Participatory M&E Cycle Decide Who Participates Establish Goals Develop Indicators Gather Information Analyze Results Share Results Take Action

29. Types of Monitoring Activities Institutional Monitoring – Internal Monitoring of financial, physical and organizational issues affecting the project Context Monitoring – Tracking the context in which the project is operating as its affects critical assumptions and risks to the project Results Monitoring – Tracking project effects/ outcomes and impacts, much is handled during evaluation Objective Monitoring – Tracking project objectives and strategies in relation to continuing relevance to the target population and its changing needs.

30. Main Evaluation Points During PC Baseline Study – Done at the beginning of the project intervention to establish benchmarks for selecting indicators Annual Review – Assessment of outcomes and project strategies over successive one year periods Mid-Term Evaluation – Usually external assessment focusing on project performance, organizational capacity and mid-term corrections to improve achievement in the remaining periods

31. Main Evaluation Points During PC Final Evaluation – External and internal assessment of outcomes/ effects and impacts including cost effectiveness, done just before the project ends Ex-Post Evaluation – an external and in-depth study of the impact of a project the target population, usually conducted 5 – 10 years after

32. Four Main Phases of M&E Planning M&E – Deciding what info to track, responsibilities, when to collect info, what methods to use for data collection and who should receive what information Data Gathering – Use of tools for collecting data at designed times during the project period Analyze and Validation – Organizing data and interpreting them into useful information for various users Sharing and Utilization of Findings – Transforming information into various forms for wider dissemination and use of different stakeholders

33. Indicators

34. What are indicators? Qualitative or quantitative criteria used to check whether proposed changes have occurred Measure of project success or progress Not same as targets Not generally presented as numerical targets in themselves

35. Five Main Types of Indicators Objective Indicator type Description of indicator type Example Goal Impact Sustainable change in the conditions of the basic problem identified Household security levels shown by measures of health, nutrition, education, economic security Objective Effect/ outcomes Target population’s responses to project outputs % of households in the area using energy saving stoves Output Output Project products, direct outcome of project activities Number of health workers trained Activities Process Project activities or processes Number of training events held Number of household visits Inputs Input Resources that go into the project Number of health kits distributed Number of staff supported by the project

36. Hierarchy of Project Goals & Objectives Goals – What are the project intends to contribute in the long term Objectives – What response the project intends to achieve among the target population groups Outputs – What the project intends to achieve in the short term as a result of the project activities Activities – What the project staff and target population are going to do

37. Criteria for selecting good indicators