MS-WORD

1. INTRODUCTION TO MS-WORD
Microsoft Office Word is a non-free word processor designed by Microsoft. It was first
released in 1983 under the name Multi-Tool Word for Xenix systems.Subsequent versions
were later written for several other platforms including IBM PCs running DOS(1983),
the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX,OS/2,
and Microsoft Windows (1989). It is a component of the Microsoft Office software system; it
is also sold as a standalone product and included in Microsoft Works Suite. The current
versions are Microsoft Office Word 2010 for Windows and Microsoft Office Word 2011 for
Mac.


Features and flaws
WordArt
WordArt enables drawing text in a Microsoft Word document such as a title, watermark, or
other text, with graphical effects such as skewing, shadowing, rotating, stretching in a
variety of shapes and colors and even including three-dimensional effects, starting at
version 2007, and prevalent in Office 2010. Users can apply formatting effects such as
shadow, bevel, glow, and reflection to their document text as easily as applying bold or
underline. Users can also spell-check text that uses visual effects, and add text effects to
paragraph styles.
Macros
A Macro is a rule of pattern that specifies how a certain input sequence(often a sequence of
characters) should be mapped to an output sequence according to defined process.
Frequently used or repetitive sequences of keystrokes and mouse movements can be
automated. Like other Microsoft Office documents, Word files can include
advanced macros and even embedded programs. The language was originally WordBasic,
but changed to Visual Basic for Applications as of Word 97.

2. This extensive functionality can also be used to run and propagate viruses in documents.
The tendency for people to exchange Word documents via email, USB flash drives,
and floppy disks made this an especially attractive vector in 1999. A prominent example was
the Melissa virus, but countless others have existed in the wild.
These macro viruses were the only known cross-platform threats between Windows and
Macintosh computers and they were the only infection vectors to affect any Mac OS
X system up until the advent of video codec trojans in 2007. Microsoft released patches for
Word X and Word 2004 that effectively eliminated the macro problem on the Mac by 2006.
Word's macro security setting, which regulates when macros may execute, can be adjusted
by the user, but in the most recent versions of Word, is set to HIGH by default, generally
reducing the risk from macro-based viruses, which have become uncommon.

Layout issues
Before Word 2010 (Word 14) for Windows, the program was unable to
handle ligatures defined in TrueType fonts those ligature glyphs with Unicode codepoints
may be inserted manually, but are not recognized by Word for what they are, breaking spell
checking, while custom ligatures present in the font are not accessible at all. Since Word
2010, the program now has advanced typesettingfeatures which can be
enabled:OpenType ligatures,kerning, and hyphenation. Other layout deficiencies of Word
include the inability to set crop marks or thin spaces. Various third-party workaround
utilities have been developed. Similarly, combining diacritics are handled poorly: Word 2003
has "improved support", but many diacritics are still misplaced, even if a precomposed glyph
is present in the font.
Additionally, as of Word 2002, Word does automatic font substitution when it finds a
character in a document that does not exist in the font specified. It is impossible to
deactivate this, making it very difficult to spot when a glyph used is missing from the font in
use. If "Mirror margins" or "Different odd and even" are enabled, Word will not allow the
user to freshly begin page numbering an even page after a section break (and vice versa).
Instead it inserts a mandatory blank page which cannot be removed.
In Word 2004 for Macintosh, support of complex scripts was inferior even to Word 97, and
Word 2004 does not support Apple Advanced Typography features like ligatures or glyph
variants.
Bullets and numbering
Word has extensive list of bullets and numbering features used for tables, lists, pages,
chapters, headers, footnotes, and tables of content. Bullets and numbering can be applied
directly or using a button or by applying a style or through use of a template. Some
problems with numbering have been found in Word 97-2003. An example is Word's system
for restarting numbering.The Bullets and Numbering system has been significantly
overhauled for Office 2007, which is intended to reduce the severity of these problems.

3. ະະະCreatingະະະ Users can also create tables in MS Word. Depending on the version, Word
can perform simple calculations. Formulae are supported as well. creating is an act of
making a document as an input and it can be printed out out as a hardcopy.
AutoSummarize
AutoSummarize highlights passages or phrases that it considers valuable. The amount of
text to be retained can be specified by the user as a percentage of the current amount of
text.
According to Ron Fein of the Word 97 team, AutoSummarize cuts wordy copy to the bone
by counting words and ranking sentences. First, AutoSummarize identifies the most
common words in the document (barring "a" and "the" and the like) and assigns a "score" to
each word—the more frequently a word is used, the higher the score. Then, it "averages"
each sentence by adding the scores of its words and dividing the sum by the number of
words in the sentence—the higher the average, the higher the rank of the sentence. "It's
like the ratio of wheat to chaff," explains Fein.
AutoSummarize was removed from Microsoft Word for Mac 2011, although it was present
in Word for Mac 2008. AutoSummarize was removed from the Office 2010 release version
(14) as well.

Doing more with word
Modifying Page Layout



You may find that the default page layout settings in Word are not sufficient for the
document you wish to create, in which case you will want to modify those settings. In
addition, you may want to change the page formatting depending on the document you
are creating.

4. In this lesson, you will learn how to change the page orientation, paper size, and page
margins, and insert a break


Working with Pictures

Pictures can be added to Word documents and then formatted in various ways. The picture
tools in Word 2007 make it easy to incorporate images into your documents and modify
those images in innovative ways.

In this lesson, you will learn how to insert a picture from your computer, change the
picture style and shape, add a border, crop and compress pictures, and more.

Columns and Ordering


Two useful formatting features in Word are
the columns and ordering commands.Columns are used in many types of documents, but
are most commonly used in newspapers, magazines, academic journals, and
newsletters. Ordering is the process of layering two or more shapes so that they appear in
a certain way. For example, if you have two shapes that overlap and want one shape to
appear on top, you will have to order the shapes.

5. Working with Headers and Footers


You can make your document look professional and polished by utilizing the header and
footer sections. The header is a section of the document that appears in the top margin,
while the footer is a section of the document that appears in thebottom margin. Headers
and footers generally contain information such as page number, date, document name, etc.

In this lesson, you will learn how to insert built-in and blank headers and footers.


creating a table
Create Table of Contents



In Word, you can create a TOC based on a portion of the text in a paragraph without
including the whole paragraph. You can mark text by using the Lead-in Emphasis feature
with heading styles to include the text in a TOC.

To insert a table of contents, follow these steps:

6. 1. Start Word, and then open your document.
2. Click an empty paragraph where you want to insert the TOC.
3. On the Insert menu, point to Reference, and then click Index and Tables.

Note In Microsoft Office Word 2007 or in Word 2010, click Table of Contents in
the Table of Contents group on the References tab. Then, click Insert Table of
Contents.
4. Click the Table of Contents tab, and then click Show Outlining Toolbar.

Note In Word 2007 or in Word 2010, skip this step.
5. In the Index and Tables dialog box, select the options that you want to apply to your
TOC, and then click OK.



Using Smart Art Graphics


SmartArt allows you to visually communicate information rather than simply using text.
Illustrations can really make an impact in your document and SmartArt makes using
graphics especially easy.

In this lesson, you will learn how to insert a SmartArt graphic, change the color and effects
of the illustration, and modify it in numerous



Using Indents and Tabs

7. A great way to draw attention to specific text is to indent it. There are several ways in
Word that you can indent text; however, it’s important to use these tools appropriately
and indent correctly each time. This can save time and make the editing process go
smoothly.

In this lesson, you will learn how to use the tab selector and the horizontal ruler to set
tabs and indents, and how to use the Increase and Decrease Indent commands.
Applying Styles and Themes



Styles and themes are powerful tools in Word that can help you create professional looking
documents easily. A style is a predefined combination of font style, color, and size of text
that can be applied to selected text. A theme is a set of formatting choices that can be
applied to an entire document and includes theme colors, fonts, and effects.

In this lesson you will learn how to apply, modify and create a style, use style sets, apply a
document theme, and create a custom theme.

8. Mail merging


Select document type
1. In the Mail Merge task pane, click Letters. This will allow you to send letters to a
group of people and personalize the results of the letter that each person receives.
2. Click Next: Starting document.
Select the starting document
1. Click one of the following options:
o Use the current document: Use the currently open document as your main
document.
o Start from a template: Select one of the ready-to-use mail merge templates.
o Start from existing document: Open an existing document to use as your mail
merge main document.
2. In the Mail Merge task pane, click Next: Select recipients.
Select recipients
When you open or create a data source by using the Mail Merge Wizard, you are telling
Word to use a specific set of variable information for your merge. Use one of the following
methods to attach the main document to the data source.
Write your letter
In this step, you set up your main document.
1. Type or add any text and graphics that you want to include in your letter.
2. Add the field codes where you want the variable information to appear. In the Mail
Merge task pane, you have four options:
o Address block: Use this option to insert a formatted address.
o Greeting line: Use this option to insert a formatted salutation.
o Electronic postage: Use this option to insert electronic postage.

Note This option requires that you have a postage software program installed
on your computer.

9. o More items: Use this option to insert individual merge fields. When you
click More Items, the Insert Merge Field dialog box appears.

Note Make sure that your cursor is where you want to insert the information
from your data source before you click More Items.

In the Insert Merge Field dialog box, click the merge field that you want to use,
and then click Insert.

Note You can insert all of your fields and then go back and add any spaces or
punctuation. Alternatively, you can insert one field at a time, close the Insert
Merge Fieldsdialog box, add any spaces or punctuation that you want, and then
repeat this step for each additional merge field that you want to insert. You can
also format (apply bold or italic formatting to) the merge fields, just like regular
text.
3. When you finish editing the main document, click Save or Save As on the File menu.

Note In Word 2007, click the Microsoft Office Button, and then click Save or Save As.

Name the file, and then click Save. To proceed to the next step, click Next: Preview
your letters.
Preview your letters
This step allows you to preview your merged data, one letter at a time. You can also make
changes to your recipient list or personalize individual letters.

To proceed to the next step, click Next: Complete the merge.
Complete the merge
This step merges the variable information with the form letter. You can output the merge
result by using either of the following options:
Print: Select this option to send the merged document directly to the printer. You will
not be able to view the document on your screen.

When you click Print, the Merge to Printer dialog box appears. In the Merge to
Printer dialog box, you can choose which records to merge. When you click OK,
the Print dialog box appears. ClickPrint to print the merge document.
Edit individual letters: Select this option to display the merged document on your
screen.

When you click Edit individual letters, the Merge to New Document dialog box
appears. In theMerge to New Document dialog box, you can choose which records to
merge. When you click OK, the documents are merged to a new Word document.

To print the file, on the File menu, click Print.

10. Versions for Microsoft Windows include the following:
Year
Released
Name Version Comments
1989
Word for
Windows
1.0

1990
Word for
Windows
1.1
1.1 Code-named Bill the Cat
1990
Word for
Windows
1.1a
1.1a For Windows 3.1
1991
Word for
Windows
2.0
2.0 Code-named Spaceman Spiff
1993
Word for
Windows
6.0
6.0
Code-named T3 (renumbered 6 to bring Windows version
numbering in line with that of DOS version, Macintosh
version and also WordPerfect, the main competing word
processor at the time; also a 32-bit version for Windows
NT only)
1995 Word 95 7.0 Included in Office 95
1997 Word 97 8.0 Included in Office 97
1998 Word 98 8.5
Only sold as part of Office 97 Powered By Word 98, which
was only available in Japan and Korea.
1999 Word 2000 9.0 Included in Office 2000

11. 2001 Word 2002 10.0 Included in Office XP
2003
Office
Word 2003
11.0 Included in Office 2003
2006
Office
Word 2007
12.0
Included in Office 2007; released to businesses on
November 30, 2006, released worldwide to consumers on
January 30, 2007
2010 Word 2010 14.0 Included in Office 2010