MS Word Review & View Tab

It's a presentation MS Word Review Tab & View Tab prepared by my friend.

1. Project On Ms-Word Review Tab View Tab Submitted By: Name: Farzan Khan Roll No. 133

2. PARTICULARS Page No. Review tab 3 Proofing group 4-6 Comments group 7-8 Tracking group 9-12 Changes group 13 Compare group 14-16 Protect group 17 View tab 18 Document view 19 Show/hide view 20 Zoom group 21 Window group 22 Macros group 23-26 3/1/2016 2 INDEX

3. The Options in Review Tab are: 1 . Proofing 2 . Comments 3 . Tracking 4 . Changes 5 . Compare 6 . Protect 3/1/2016 3 Reviewers can comment, spell check on the document by using the features located on the Review tab. Review Tab

4. Review >> Proofing Group Click Review >> Proofing >> Spelling & Grammar. Any errors are displayed In a dialog box that allows us to choose a more appropriate Spelling or Phrasing . Either click - (1)Review >> Proofing >> Thesaurus or (2) Right click any word and choose Synonyms . 3/1/2016 4 Check of Spelling and Grammar Spelling and grammar are automatically checked as we type, using wavy red underline. Thesaurus provides us a list of Synonyms for a selected word and it is very handy w hen we are writing

5. Review >> Proofing Group Click MS Office Button >> Word Options >> Proofing >> AutoCorrect Options 3/1/2016 5 Customizing AutoCorrect This tool can be set in Word to retain certain text the way it is.

6. Review >> Proofing Group Word Co unt gets displayed at bottom left corner of screen.  Either click (1) Review >> Proofing >> Translate , or (2 ) Right click word and choose Translate. 3/1/2016 6 Check word count Translate text

7. Review >> Comments Group Insert a comment Select text want to comment on and click Review >> Comments> >New Comment . Type the comment text in the balloon. 3/1/2016 7 Comments  are inserted inside balloon that appear in doc. margins and can also hide comments from view by clicking Show Markup on Review tab in Tracking group

8. Review >> Comments Group To Delete A Comment To quickly delete a single comment , right-click the comment, and then click Delete Comment . To quickly delete all comments in a document, click a comment in the document. Click Review >> Comments. Click the arrow below Delete , and then click Delete All Comments in Document . 3/1/2016 8

9. Review >> Tracking Group To start Tracking Changes Click Review >>Tracking >> Track Changes . Make the changes to the document and the changes can then be seen. 3/1/2016 9 Track Changes is a great feature of Word that allows user to see what changes have been made to a document. 

10. Review >> Tacking Group Show the document with changes displayed Shows the changed doc. without the changes displayed. the original document with changes displayed. The original document without any changes 3/1/2016 10 Display For Review can be chosen when we want to view proposed changes to document.

11. Review >> Tracking Group Delete Comments From A Specific Reviewer Click Review >> Tracking . The arrow next to Show Markup again , point to Reviewers , and then click name of the reviewer whose comments we want to delete 3/1/2016 11 Show Markup allows us to view different comments, formatting, etc. and view different authors’ comments

12. Review >> Tracking Group Reviewing Pane can be used for reviewing and deleting comments. To show or hide the Reviewing Pane , click Review >> Tracking >> Reviewing Pane . To move the Reviewing Pane to the bottom of our screen, click the arrow next to Reviewing Pane , and then click Reviewing Pane Horizontal . 3/1/2016 12

13. Review >> Changes Group Accept Or Reject Changes When the changes in a document are to be viewed, we can either choose to accept or reject the changes.  This allows us to review the document by each change to accept or reject each change. 3/1/2016 13

14. Review >> Compare Group A single document may be written by an author, modified by an editor, commented on by a technical reviewer, and inspected and approved by a project manager. Review tools allow user to compare or combine documents, edit and review them also. 3/1/2016 14

15. Review >> Compare Group Combining two Documents 1) To compare two versions of a document, to find out what has changed, click Review >> Compare . Compare Documents Dialog Box gets opened. 3/1/2016 15

16. Review >> Compare Group 2) To merge comments and changes from several documents into one document, click Review >> Compare >> Compare , and then click Combine . 3/1/2016 16

17. Review >> Protect Group This can be used to restrict the types of changes that reviewers can make to our document. Click Review >> Protect >> Restrict Formatting and Editing Options, & set different settings in Protect Document task pane to l et viewers insert comments, track changes, or to stop protection for comments or changes. 3/1/2016 17

18. View Tab The Options in View Tab are: 1. Document Views 2 . Show/Hide 3. Zoom 4. Window 5. Macros 3/1/2016 18 We can view Word 2007 documents in a variety of ways using the View tab (Alt+W).

19. View >> Documents View Group 1.It is a default 2.This is for onscreen reading and proofing document view that allows us to highlight and insert that shows doc. in comments but limits our ability to type a form similar to into the document. how it will look in 4.This view print, including allows us to h eaders /footers. See/create an outline of 3.This view shows how the our document page will look as a web page. headings. 5 .This view focuses on text , page breaks are shown as a d otted line, and headers and footers aren’t shown at all. 3/1/2016 19

20. View >> Show/Hide Group 1 . A tool for setting margins and tabs, the ruler spans the top of our document. 2. Are helpful if we are placing images But not if we are working with text only. 3. This is an alert bar that appears only when a document poses a potential security risk. This shows an outline of our document’s headings on the left of the window and helps us visualize a document’s structure. 5. Helpful for jumping from one document page to another without having to scroll. 3/1/2016 20

21. View >> Zoom Group The Options in View Tab are: Zoom 100% One Page Two Pages Page Width 3/1/2016 21 This lets us increase or decrease size of view without changing the size of the fonts or rest of document.

22. View >> Window Group This opens new window that shows document we are currently working in, allowing us to view two parts of the same document at once. 2. This arranges multiple windows so we can view them at the same time. 3. This does same thing as New Window, but it fits two views of our document into one window. 4. This arranges two windows next to each other. 5. This is used in the case when we scroll in one window in side-by-side view, the other window scrolls the same amount, making it easy to compare two documents. 6. This resets the position of the current window in use. 7. It is used to switch between different windows. 3/1/2016 22

23. View >> Macros Group Macro is an advanced feature that speeds up editing or formatting by enabling a user to record sequences of menu selections that we choose so that a series of actions can be completed in one step. Typical uses for macros are: To speed up routine editing and formatting. To combine multiple commands.  To automate a complex series of tasks. 3/1/2016 23

24. View >> Macros Group Naming a Macro A macro is a shortcut for performing a series of actions and is useful for automating complex or repetitive tasks. While creating, Macros must be assigned a name. Macro names must: begin with a letter contain no spaces contain no unusual characters (e.g., @, %, &, ^) have the appropriate name from the following list to run automatically. Recording a Macro 1. Click View >> Macros >> Record Macro . 2. In Macro name box, type a name for the macro. In Store macro in box, click template or the document in which we want to store the macro. 3. In the Description box, type description of the macro. 3/1/2016 24

25. Recording A Macro 4. Do any one of the following: Begin recording - To begin recording the macro without assigning it to a button/shortcut key, click OK. b) Create a button - To assign macro to a button on Quick Access Toolbar , click Button and select the document for which we want to add macro. c) Create a shortcut key - To assign macro to a keyboard shortcut, click Keyboard , and do settings. Saving a Macro A macro is saved as part of a template. If we want the macro available whenever we use Word, the macro should be saved as part of the normal.dotx template. However, if the use of the macro is limited to specific types of documents and we have a template for that type of document, it should be stored in that template. 3/1/2016 25

26. Running A Macro Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given as a keyboard shortcut. (a)To run Macro from Quick Access Toolbar , simply click Macro Icon. (b) To run a Macro from the Keyboard shortcut, simply press the keys that we are programmed to run the Macro . View Or Deleting A Macro - Click View >> Macros >> View Macros . Choose the macro to be executed and click Run button, in case of macro execution. - Choose the macro to be deleted and click Delete button, in case of macro deletion . 3/1/2016 26

27. Vote Of Thanks I would like to thank Pradeep Sir and Gunjan Ma’am for giving me guidance and solving queries related to the project. 3/1/2016 27