Đồ án xây dựng hệ thống cho phòng quản lý khoa học - Đại học FPT Hà Nội - học kỳ SUMMER 2024

Đồ án xây dựng hệ thống cho phòng quản lý khoa học - Đại học FPT Hà Nội - học kỳ SUMMER 2024

1. CAPSTONE PROJECT DEFENSE 1 Group Members: Hoang Quoc Anh – HE160800 Trinh Nam Anh – HE163132 Nguyen Tuan Linh - HE163817 Giang Seo Ao – HE163187 Bui Tuan Hung – HE163289 Supervisors: Dr. Ngo Tung Son Management System for Scientific Product in the Scientific Management and International Affairs Department of FPT University

2. Agenda 2 1. Project Introduction 2. Project Management Plan 3. Software Requirement Specification 4. Software Design Description 5. Software Testing 6. Lesson Learn 7. Demo & Q&A

3. 3 Background Context Existing System 1. Project Introduction Motivation Scope

4. Background Context – Importance of Scientific Research 4 1. Project Introduction

5. Background Context – Overview of Scientific Products at FE 5 1. Project Introduction Examples of scientific articles published in journals Examples of patents Examples of scientific articles stored on Scopus Example of IEEE journal rankings at Scimago A scientific paper is an academic document aimed at describing new research results, experiments, or a comprehensive overview of knowledge in a specific field. A scientific paper can be published in various forms, including: Journal : These are periodic publications where peer-reviewed scientific papers are published. Conference : Papers presented at scientific conferences, usually shorter and focused on new or developing research. Chapter : A chapter in a monograph book, providing an overview or in-depth knowledge on a specific topic. Book : A complete publication on a research topic, usually authored or compiled by one or more authors. A patent is a legal right granted by a government authority to an inventor or creator, allowing them to control the use, production, and distribution of their invention for a specified period, typically ranging from 15 to 20 years, depending on the type of patent and the country. Reputable databases for storing scientific papers worldwide include ISI, Scopus, and others.

6. Existing System – Policy change over the years 6 1. Project Introduction 2006 2018 2019 20M for Scopus indexed paper 40M for ISI indexed paper 20M allowance for conference participation … + 30M for collaboration work with QS 500 + 30M allowance for conference participation 2020 … + 40M for collaboration work with QS 500 Classified quality of paper (Q1, Q2, Q3, Q4) 2021 … Weighted for contribution of author in the research paper (First author, Corresponding author, Author from QS500) Limited amount of award for 500M/person 2022 … Further classification related to article quality. Maximum 5M for domestic journal (based on professor title council) 2023 … Further classification related to article quality. ….Frozen QS Ranking 3 stars …

7. Existing System – Generic formular to adapt policy changes 7 1. Project Introduction The formula for calculating the payment for a scientific paper: Where is an expression that can be activated or deactivated. Example of case study IEEE Access in 2023: Example of case study IEEE Access in 2020: with QS500 co-author where is activated 120M   Example with QĐ-138 (2023) Example with QĐ-48 (2020) IEEE Access on ScimagoJr.com

8. Existing System – Generic formular to adapt policy changes (2) 8 1. Project Introduction Example with decision 138 issued in 2023: Ex: author 1 st , , this author is 1 st and corresponding author ( ) , the paper has 4 authors ( =4) , author belongs to 2 affiliations ) , author is parttime lecturer ( )   Example with decision 138 issued in 2023 Author … … … … … … … … Author … … … … … … … … Given is the set of items.   is an expression that represented by with and [sign]. The expression can also contain a special variable .  

9. Existing System – Integration with Ecosystem of FE Information System 9 1. Project Introduction Overview of authentication architecture for FE applications Overview of required Source control process by Application Development Department

10. Existing System – Review Process for Journal Article by SMIA 10 1. Project Introduction Review process for Journal article

11. Existing System – Conference Support Request Evaluation Process by SMIA 11 1. Project Introduction Process for evaluating requests for support of domestic or online conferences

12. Existing System – Conference Support Request Evaluation Process by SMIA 12 1. Project Introduction Process for evaluating requests for overseas live conference support The process for reviewing conference-supported research papers

13. Existing System - Problems 13 1. Project Introduction Statistics of errors from previous data

14. Motivation And Project Scope 14 1. Project Introduction The scope of the Scientific Product Management System project at the Scientific Management Office and International Cooperation (SMIA) of FPT University focuses on activities related to the approval of rewards for scientific research. Specifically, the project scope includes: Manages the review of awards for scientific papers and patents and supports conferences. Statistics and Reporting Reward Policy Management Integration with FE's Authentication System. The number of scientific works by year from 2011 to 2023 The total reward amount by year from 2019 to the present

15. 15 Overview Methodology & Deliverable Project Communications 2. Project Management Plan Quality Assurance Process

16. Overview - Scope & Estimation and Project Risk 16 2. Project Management Plan Work breakdown structure Risk Management Plan

17. Overview - Project Organization 17 2. Project Management Plan Project Organization Access rights to project resources by role Role Responsibilities Project Manager (PM) Oversees the project, ensures on-track progress, manages communication, project planning, execution, and risk management. Business Analyst Leader & Solution Architect Gathers and translates business requirements, designs the overall solution architecture to ensure technical alignment with business needs. Developer Performs design, programming Tester Develops test plans and conducts testing. End User (SMIA) Captures and confirms user requirements, models requirements using technical language, designs system architecture, and programs. Product Owner Manages configuration, deployment, code review, and merging. Project Roles

18. Methodology & Deliverable 18 2. Project Management Plan Overview of Waterfall Methodology Project Deliverables Timelines

19. Quality Assurance Process 19 2. Project Management Plan

20. Project Communications 20 2. Project Management Plan Communication Timetable Weekly Meeting Minutes Example Communication Timetable Project Communications

21. 21 System Overview Functional Requirements 3. Software Requirement Specification Business Rules Entity Relationship Diagram Screen Flow

22. System Overview 22 3. Software Requirement Specification Context Diagram

23. Functional Requirements 23 3. Software Requirement Specification Overall Use Case Diagram for the Scientific Product Management System Scientific product management subsystem use case

24. Functional Requirements 24 3. Software Requirement Specification Scientific product management subsystem use case for Admin Policy Management Use Case Diagram

25. Entity Relationship Diagram 25 3. Software Requirement Specification Scientific product management system entity relationship diagram

26. Screen Flow 26 3. Software Requirement Specification Screen flow for Authentication function Screen flow for request function Screen flow for SMIA Staff

27. Business Rules 27 3. Software Requirement Specification Business rules table

28. 28 Overall Architecture Overall Package Architecture 4. Software Design Description Database Diagram Component Architecture Detail Design

29. Overall Architecture 29 4. Software Design Description

30. Scientific Management Component 30 4. Software Design Description SPMS Package Diagram Scientific Management for Admin Flow Diagram

31. Scientific Management Flow Diagram 31 4. Software Design Description Scientific Management for Client Flow Diagram​ Scientific Management for Admin Flow Diagram​

32. Statistics Component 32 4. Software Design Description Statistics Management Package Diagram​ Statistics Management Flow Diagram​

33. Screen Design 33 4. Software Design Specification ID Component Type Description 1 Text field Text Allows users to enter text on a single line. 2 Button Select box Display a drop-down list when the user clicks. Can allow the user to select one or multiple items. 3 Button Submit Submit form when user clicks. 4 Button Button Used to show modal, hide modal, redirect page or perform functions at the interface. 5 Button Date picker Allow users to select dates. 6 Button File Allow users to upload files. 7 Button Checkbox Allow users to select multiple. 8 Button Radio Allows the user to select one. 9 Text field Number Allows users to enter numbers. 10 Text field Text area Allows users to enter text on multiple lines. 11 Text field Email Allows users to enter email. Component Detail Table Add Author In FE Model

34. Database Diagram 34 4. Software Design Specification Policy Management Database View

35. Database Diagram 35 4. Software Design Specification Paper Request Management Database View

36. Database Diagram 36 4. Software Design Specification Conference Support Request Management Database View

37. Database Diagram 37 4. Software Design Specification Policy Management Database View

38. 38 Test Strategy and Test Plan Report of Unit Test – Integration Test – System Test 5. Software Testing Report of Security Test – Acceptance Test

39. Test Strategy and Test Plan 39 5. Software Testing Test Strategy Test Plan Test Environments and Tools

40. Report of Unit Test – Integration Test – System Test 40 5. Software Testing Unit Test Report Integration Test Report System Test Report

41. Report of Security Test – Acceptance Test 41 5. Software Testing Last scanning result Security Test Report Acceptance Test Report First scanning result

42. Lesson Learn 42 6. Lesson Learn Comply with requirements and analyze thoroughly. Carefully consider all stakeholder needs and impacts to avoid issues down the line. Adaptation to Digital Transformation Support and guide people through new technology adoption. Clear communication and training ease transitions Effective Project Management Assigning a project manager ensures accountability and keeps projects on schedule and within scope. Clarity in Work Relationships Maintain professionalism and separate personal feelings from work. Clear boundaries prevent misunderstandings, ensuring teamwork remains focused on shared goals. 04 1 2 3 4

43. Thank you! 43