NTT_Video_Enabled_Workspaces_Presentation

This Presentation is describing the best practices for video enabled workspaces like board rooms, meeting and conference rooms.

1. Optimizing collaboration with modern office technology Best Practices - Creating Effective Video-Enabled Workspaces & Office Workspace

2. Introduction

3. Document Introduction Importance of Communication Spaces Meeting, conference, and training rooms enable collaboration and decision-making crucial for organizational success. Designing for Productivity Thoughtful design of space, lighting, acoustics, and furniture fosters engagement, creativity, and user comfort. Technology and Safety Integration Integrating technology and safety features enhances room versatility and supports diverse activities effectively.

4. Design Requirements for AV & VC Planning

5. Space Planning & Layout Room Size Recommendations Small rooms fit 4-6 people with 15-25 square meters; medium rooms fit 8-12 people with 30-50 square meters; large training rooms require 70+ square meters. Flexible Layout Design Incorporate modular furniture and movable partitions for flexible reconfiguration of meeting and training spaces. Accessibility and Circulation Ensure sufficient circulation space and meet accessibility standards to accommodate individuals with disabilities. Support Areas Importance Include support spaces such as storage, breakout zones, and technology areas to improve room functionality.

6. Acoustic Design Reverberation and Noise Control Optimal reverberation time between 0.3s and 0.4s enhances speech clarity and intelligibility in meeting rooms. Sound Insulation Standards Sound insulation reduces external noise and maintains confidentiality with recommended Rw values for different room types. Noise Reduction Strategies Removing noisy equipment, closing windows, and using carpets effectively lower ambient noise below 30 dBSPL. Microphone Placement Importance Proper placement of table and ceiling microphones ensures clear voice pickup and minimizes reverberation issues.

7. Lighting Essentials Illuminance and Color Temperature Ambient lighting should be 300–500 lx and task lighting 600–1000 lx for effective visibility. Color temperature ranges from warm white for relaxation to cool white for focus. Color Rendering and Glare Control A CRI of 80+ ensures natural color appearance, while glare control uses diffusers and blinds to prevent discomfort and improve visibility. Lighting Controls and Natural Light Dimmers and occupancy sensors enhance energy efficiency and customization. Integration of natural light with shading devices maintains optimal brightness.

8. Furniture & Ergonomics Ergonomic Seating Ergonomic chairs with adjustable features promote proper posture and comfort during long meetings. Table Shapes for Interaction Round tables enhance discussions, while rectangular tables are ideal for presentations and structured meetings. Cable Management Solutions Cable cubbies like 400mm and 800mm Power Trackers organize power and data access efficiently based on table setup. Ventilated Storage Units Credenzas with ventilation shafts ensure AV equipment stays cool, improving longevity and performance.

9. Power, Data & Raceways Power Provisioning UPS power is essential behind TV units, inside credenzas, and below tables using specified socket configurations. Data Points Installation Data points are installed near TV units, inside credenzas, and under tables based on Power Tracker needs. Raceways Organization Vertical and horizontal raceways organize cabling paths for HDMI and AV connections across various room sizes. Planning and Connectivity Proper planning of power, data, and raceways ensures seamless connectivity and reduces clutter in meeting rooms.

10. Best Practices for AV & IT Infrastructure

11. AV & VC Planning and Deployment Standardized Hardware Standardizing AV hardware ensures compatibility across the IT infrastructure and simplifies ongoing maintenance. Strategic Procurement Procurement planning aligns AV and VC equipment purchases with organizational needs and future scalability. Structured Deployment Deployment involves installation, configuration, rigorous testing, and validation to ensure optimal functionality.

12. IT and Network Infrastructure Deployment Space Allocation and Facilities Dedicated server rooms with cooling and backup power support reliable IT infrastructure operation. Network Design Essentials Network design includes redundant paths, IS HUB rooms, inter-building connectivity, and dedicated cabling raceways. Power Provisioning and Equipment Power provisioning must support Telco rooms and workstations ensuring uninterrupted operation. Deployment Best Practices Standardized hardware and structured deployment of desktops, VMS, Wi-Fi, IBS, and voice systems ensure reliability.