Office layouts and working conditions

1. OFFICE LAYOUT WORKING CONDITIONS & RONALD LAMSON VALENZUELA CITY POLICE STATION OFFICE SYSTEM MANAGEMENT BACHELOR IN PUBLIC ADMINISTRATION SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

2. Scope of Presentation What is an Office? How important is Office Layout Types of Office Layout Working Conditions Work Practices VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

3. A location, usually a building or portion of a building, where company conducts its  business. a room, set of rooms, or building used as a place for commercial, professional, or bureaucratic work What is an Office? VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

4. Office layouts are arranged so that staff can work together in departmental and team groupings, providing the best opportunity for efficient work flow, communication and supervision. How important is Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

5. Must be adoptable to meet volume changes Provides enough working and storage space Take account of flow of work Allow easy access for employees Easy access to services Easy access to equipment Provide security for equipment and information Things to be consider on Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

6. Cellular Office layout Open or flexible Office Layout Types of Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

7. Types of Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & Cellular Office Layout SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

8. Collection of rooms in which employees work on their own or in small groups It has permanent Partitions Doors windows Types of Office Layout Cellular Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

9. Advantages and Disadvantages Of Cellular Office VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

10. Rooms can be locked Less distraction for employees Offices can be used for meetings Each room designed for employee Noisy office equipment can be housed elsewhere Injections and illnesses less easily spread Employees can personalise their environment Advantages Cellular Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

11. Harder for manager to supervise staff Communication may be more difficult Time lost moving from room to room Employees may feel isolated Overheads are higher due to individual rooms Harder to change work area layout Less friendly or relaxed atmosphere VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & Disadvantages Cellular Office Layout SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

12. Types of Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & Open Office Layout SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

13. Also known as Flexible Office A large are where many employees work together Activities are grouped so to reduce time being wasted Employees may Share working areas The office space can be divided through the use of screens, filing cabinets and others VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & Types of Office Layout Open Office Layout SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

14. Advantages and Disadvantages Of Open Office Plan VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

15. Easier for managers to supervise staff Easier to organize meeting of groups of workers Less time wasted passing information/work Work area size can be changed Equipment can be shared more easily Advantages Open Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

16. Employees may find it hard to concentrate Employees may be distracted Difficult to restrict access Fewer areas for confidential meetings Infections and illnesses can be more easily spread Less wall space for departmentsal information Lighting, heating and ventilation may not suit everyone Disadvantages Open Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

17. PROPER EQUIPMENTS VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & AND FURNITURES SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

18. Chairs Desks Office Furniture's VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

19. Storage Units VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE

20. How should office furniture and storage units be set out? VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Suited to type of work Maximize space available Allow for changing needs Attractive working environment Safe working conditions Keep noise and distraction to minimum Good use of heating, lighting & ventilation

21. WORKING Conditions

22. WORKING CONDITIONS VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION LIGHTING VENTILATION SPACING

23. WORKING CONDITIONS LIGHTING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION BAD LIGHTING GOOD LIGHTING It can be easy to overlook the impact of proper lighting in the workplace. With many businesses seeking to save money on electricity bills, lighting that is too dim or too harsh may be more cost-effective in theory but detrimental to employee productivity.

24. WORKING CONDITIONS LIGHTING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION

25. WORKING CONDITIONS VENTILATION VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION

26. WORKING CONDITIONS VENTILATION VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION BAD VENTILATION

27. WORKING CONDITIONS VENTILATION VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION GOOD VENTILATION

28. WORKING CONDITIONS SPACING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION

29. WORKING CONDITIONS SPACING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Divided working areas to maximize space but still convenient for working

30. WORKING PRACTICES

31. WORKING PRACTICES Hot- Desking and Carrels VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Hot desk is a spare desk/ workstation which may be booked advance for use by any employee. They are most likely to be used by employees visiting from another branch or staff who normally work from home. Each hot-desk will have a standard layout and equipment – usually a large work area with a computer, chair and phone Hot-Desk

32. WORKING PRACTICES Hot- Desking and Carrels VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Carrels Similar idea to hot-desking. A carrel is a small booth which can be booked to work in Carrels provide more privacy and fewer distraction for employees

33. WORKING PRACTICES Touchdown Areas and Job Sharing VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION A touchdown area may be provided for employees who require to make a brief visit to the office – to send faxes/emails Touchdown Areas

34. WORKING PRACTICES Touchdown Areas and Job Sharing VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Job Sharing Two or more employees share ONE full-time job between them. Each employee is paid in proportion to the number of hours they work. Suitable for employees who do not wish to take on a permanent full-time job. If one job share partner is ill or holiday then the other employee might be available to cover the hours

35. WORKING PRACTICES FLEXI TIME VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION This system allows employees to start work early/late and finish early/late Employees must be in the office working during CORE TIME. If Employee builds up extra hours (by coming early and working late) they may be able to take the time off at a later date.

36. WORKING PRACTICES FLEXI TIME VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Flexi time allows employees to avoid rush hour traffic and be able to take children to and from school, etc. The employee will be able to fit in appointments. The company may be able to cut down on overtime payments Benefits

37. WORKING PRACTICES TELEWORKING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION This system allows employees to work from home some or all of the time Information and communication technology is required by the employee to carry out the tasks and communicate with the office. It is suitable for employee live far from the office.

38. WORKING PRACTICES TELEWORKING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Employees save time and money on travelling to work The employee may be able to look after their children and work at the same time. Employees can work in relaxed environment and have greater flexibility about their hours of work Benefits

39. WORKING PRACTICES TELEWORKING VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Employers lose control over employees There are purchase and maintenance costs associated with the IT Employees will miss out on the social aspects of work It is more difficult for the employer to ensure that the employee is following the rules and regulations of the company. Problems

40. Implication of making changes Office Layout VALENZUELA CITY POLICE STATION RONALD LAMSON Office Layout Working Conditions & SHIELA CARRIEDO VALENZUELA CITY POLICE STATION Any changes in an office layout must meet health and safety requiremnts, eg. Ventilation, Lighting , Spacing, etc... Staff must kept in mind staff must: Feel that they have been consulted Be able to work efficiently Be able to use the correct equipment and facilities Managers must maintain good communication as staff may feel insecure during times of change. Isecurity may result in illness and increased abdentism. When changing office layout, managementmust consider the cost of change. This may include the cost of new buildings, training, new equipment and furniture Health and Safety Staff Welfare Managing Change Cost

41. OFFICE LAYOUT WORKING CONDITIONS & RONALD LAMSON VALENZUELA CITY POLICE STATION ENVIRONMENTAL MANAGEMENT BACHELOR IN PUBLIC ADMINISTRATION MARAMING SALAMAT PO SHEILA CARRIEDO VALENZUELA CITY TRANSPORTATION OFFICE