oliveros-acquisition.pptx procurement through alternati

Education

1. Procurement through Alternative Modes

2. Limited Source Bidding involves procurement of goods and consulting services that requires direct invitation to bid by the concerned procuring entity from a set of pre-selected suppliers or consultants with known experience and proven capability on the requirements of the particular contract.

3. 2. Direct Contracting/Single Source Procurement is a method of procurement of goods that does not require elaborate bidding documents. The supplier is simply asked to submit a price quotation or a pro-forma invoice together with the conditions of sale. The offer may be accepted immediately or after some negotiations. (IRR-A Section 50)

4. 3. Repeat Order is a method of procurement of goods from the previous winning bidder, whenever there is a need to replenish Goods procured under a contract previously awarded through Competitive Bidding. The procurement should be covered by the contingency provided for in the APP. (IRR-A Section 51)

5. Repeat Orders from the previous winning bidder may be resorted to by the Procuring Entity only in cases where the procured item is clearly superior to the other bids. This superiority must exist, not only in the price quoted but also in equipment reliability, availability of spare parts, after-sales service and delivery period, among others. The bid should not have been so closely contested, such that if a bidding would be conducted again, the previous winning bidder would still have a high probability of winning.

6. 4. Shopping is a method of procurement of goods whereby the Procuring Entity simply requests for the submission of price quotations for readily available off-the-shelf Goods or ordinary/regular equipment to be procured directly from suppliers of known qualifications. (IRR-A Section 52).

7. 5. Negotiated Procurement is a method of procurement of Goods whereby the Procuring Entity directly negotiates a contract with a technically, legally and financially capable supplier. (IRR-A Section 53)

8. Acquisition through purchase from school MOOE funds MOOE (School Maintenance and Other Operating Expenses)

9. - In accordance with the specifications, terms and conditions provided in the Contract/Purchase Order. Following conditions: - Within the stipulated period and at the place/s indicated in the PO or contract

10. ACQUISITION THROUGH PURCHASE Delivery of Items by Supplier/Manufacturer Activity Person Responsible Delivery Receipt (DR) documents Property Custodian

11. Delivery Receipt (DR)

12. ACQUISITION THROUGH PURCHASE procedure All items to be inspected shall be accepted first by the Property Officer/School Property Custodian. The Property Custodian shall receive/sign on the delivery receipt (DR) and shall temporarily record the deliveries upon arrival of goods or articles.

13. procedure The Supply Officer/designated Property Custodian shall forward the Original DR and the 2nd copy of the approved PO to the Inspection Committee for inspection of deliveries. The Property Custodian shall post the items received in the stock card after the Inspection Committee are done comparing the purchase order and the DR.

14. ACQUISITION THROUGH PURCHASE Preparation of Inspection & Acceptance Report Activity Person Responsible Inspection & Acceptance Report (IAR) documents Property Custodian & Inspection Committee

15. ACQUISITION THROUGH PURCHASE procedure The Inspectorate Team and the Supply Officer / Designated Property Custodian shall prepare the Inspection and Acceptance Report (IAR) The Inspectorate Team shall inspect and verify the item/s as to specification, quantity, and conformity based on DR and approved PO

16. procedure The distribution of the IAR. https://www.deped.gov.ph/wp-content/uploads/2010/02/DO-No.-5-s.-2010.pdf

17. The Head of the Procuring Entity (HOPE) shall constitute an Inspection Committee to inspect and validate deliveries.

18. The procedure for the purchase of a school site Preparation of a resolution by an appraisal committee composed of the Municipal/Provincial/City Assessor as Chairman, and Municipal/Provincial/City Auditor as Members, stating the fair market value of the site to be acquired. 1. Passage of a resolution by the Local School Board of the Sangguniang Panlalawigan/Panlungsod/Bayan, as the case maybe, authorizing the purchase of the lot. 2. Consultation with the Provincial/City Fiscal as to the legality and validity of the purchase. 3. 4. Negotiating and perfecting the purchase. 5. Certification of the Municipal/Provincial/City Treasurer or Department of Education, Accountant, as the case maybe, as to the availability of funds to be used for the purchase.

19. The procedure for the purchase of a school site Execution of the Deed of Sale. 6. Filing of an indemnity bond by the seller, if the land is not registered. 7. Registration with the Register of Deeds. A new Torrens Title and registry with the Register of Deeds is turned over to the school administrator. 8. 9. The expenses for the execution and registration of the sale are borne by the seller, unless there is a stipulation to the contrary 10. In case several parcels of land are covered by one (1) deed, each parcel shall be described separately and the technical description of each parcel shall include the total area in the assessed value. 11. In case of unregistered land, the indemnity bond shall be executed in accordance with the proper forms. It shall cover the assessed value of the land to be purchased, contain the same description of the land as given in the Deed of Sale, and bear the signature of at least two (2) witnesses.

20. CHARLENE T. OLIVEROS (Reporter)