OpenOffice.org Writer: The Basics

Learn the basics in using the OpenOffice.org Writer

1. OpenOffice.orgOpenOffice.org
WriterWriter

2. PART IPART I
Introducing OpenOffice.org
What is Writer?
Working with Writer
Formatting in Writer

3. What is OpenOffice.org?What is OpenOffice.org?
An office application suite distributed as a free
software
Free alternative to MS Office
Installed by default in Ubuntu

4. The OpenOffice.org SuiteThe OpenOffice.org Suite
Writer (word processor)
Calc (spreadsheet)
Impress (presentation)
Base (database)
Formula (equation editor)
Draw (vector graphics)

5. Why use OpenOffice.org?Why use OpenOffice.org?
No licensing fees
Cross platform
Easy to use
File compatibility

6. WHAT ISWHAT IS
WRITER?WRITER?

7. What is Writer?What is Writer?
The word processor component of
OpenOffice.org
Free alternative to Windows' MS Word
Can be used to create documents such as
reports and letters
File extension is .odt.odt

8. Getting Started with WriterGetting Started with Writer
Opening Writer
Applications >> Office >> OpenOffice.org Word Applications >> Office >> OpenOffice.org Word
ProcessorProcessor
Double-click on the desktop shortcut
Click on the icon on the panel

9. The Writer InterfaceThe Writer Interface
Title Bar
Menu Bar
Standard
Toolbar Formatting
Toolbar
Status Bar

10. Work AreaWork Area

11. Review QuestionsReview Questions
•What component is
OpenOffice.org Writer?
Word processor
Equation editor
Spreadsheet
Presentation
•This bar contains the file
name of the document
and title of the open
application.
Title bar
Menu bar
Status bar
Formatting toolbar

12. WORKING WITHWORKING WITH
WRITERWRITER

13. Creating a new documentCreating a new document
File >> New >> Text File >> New >> Text
Document Document
New New icon in the
standard toolbar.
Ctrl Ctrl + N+ N

14. Opening an existing documentOpening an existing document
•File >> OpenFile >> Open
OpenOpen icon in the
standard toolbar
CtrlCtrl + O + O

15. Opening an existing documentOpening an existing document
•Choose which file to open.

16. Opening an existing documentOpening an existing document
•Click OKOK.

17. Saving a document (.odt)Saving a document (.odt)
•File >> SaveFile >> Save
SaveSave icon in the
standard toolbar
CtrlCtrl + S + S

18. Saving a document (.odt)Saving a document (.odt)
•Type the file name in the NameName text box.

19. Saving a document (.odt)Saving a document (.odt)
•Choose in which folder to save.

20. Saving a document (.odt)Saving a document (.odt)
•Click SaveSave.

21. Saving as MS Word (*.doc)Saving as MS Word (*.doc)
•File >> Save AsFile >> Save As

22. Saving as MS Word (*.doc)Saving as MS Word (*.doc)
•Type the file name in the NameName text box.

23. Saving as MS Word (*.doc)Saving as MS Word (*.doc)
•Choose in which folder to save.

24. Saving as MS Word (*.doc)Saving as MS Word (*.doc)
•Choose the file type.

25. Saving as MS Word (*.doc)Saving as MS Word (*.doc)
•Click SaveSave.

26. Saving changesSaving changes
SaveSave icon in the
standard toolbar
CtrlCtrl + S + S

27. ExercisesExercises
•Open the document Writer exercises.odt.
•Save a copy of this document with the following
specifications:
–File Name: Writer [Surname]
–Folder: In the folder you created
–File Type: Microsoft Wort 97/2000/XP (.doc)

28. Viewing in WriterViewing in Writer
Zooming controls
Zoom Zoom drop-down menu in the standard toolbar
Page Preview
Page Preview Page Preview icon in the standard toolbar
File >> Page PreviewFile >> Page Preview

29. Printing a documentPrinting a document
File >> PrintFile >> Print
The Print File Print File
Directly Directly icon in the
standard toolbar

30. Undoing & Redoing changesUndoing & Redoing changes
Undo
Undo Undo icon in the
standard toolbar
Ctrl Ctrl + Z+ Z
Edit >> UndoEdit >> Undo
Redo
RedoRedo icon in the
standard toolbar
Ctrl Ctrl + Y+ Y
Edit >> RedoEdit >> Redo

31. Working with TextWorking with Text
Selecting text
Just click and drag on the texts you want to
highlight
Non-consecutive texts
-Hold down CtrlCtrl key
Select All
-Ctrl +Ctrl + A A

32. Working with TextWorking with Text
Copying texts
Copy Copy icon in the
standard toolbar
Right-clickRight-click >> Copy >> Copy
Edit >> CopyEdit >> Copy
Ctrl + Ctrl + CC
Pasting texts

PastePaste icon in the
standard toolbar

Right-clickRight-click >> Paste >> Paste

Edit >> PasteEdit >> Paste

CtrlCtrl + V + V

33. Working with TextWorking with Text
Cutting text
Cut Cut icon in the standard toolbar
Right-clickRight-click >> Cut >> Cut
Edit >> CutEdit >> Cut
Ctrl +Ctrl + X X

34. Review QuestionsReview Questions
•Where can you find
the NewNew icon?
Menu bar
Standard toolbar
Formatting toolbar
Title bar
•What is the shortcut
key for selecting all
objects in a
document?
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + A

35. Review QuestionsReview Questions
•What is the shortcut
for cutting text?
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + A
•What is the shortcut
key for copying text?
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + A

36. Review QuestionsReview Questions
•What is the shortcut
for pasting text?
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + A

37. FORMATTING INFORMATTING IN
WRITERWRITER

38. Formatting Characters & Formatting Characters &
ParagraphsParagraphs
Using the Formatting toolbar
 Inserting special characters

Insert >> Special CharacterInsert >> Special Character

Use the applet Character Palette Character Palette (if you are using
OpenOffice for Ubuntu)

AltAlt + 164 + 164 (if you are using OpenOffice for Windows)

39. Formatting ParagraphsFormatting Paragraphs
Format >> ParagraphFormat >> Paragraph

40. Bullets and NumberingBullets and Numbering
Bullets On/Off Bullets On/Off or Numbering On/Off Numbering On/Off icon in
the formatting toolbar
Format >> Bullets and NumberingFormat >> Bullets and Numbering
Right-clickRight-click >> Numbering/Bullets >> Numbering/Bullets

41. Line NumberingLine Numbering
Tools >> Line NumberingTools >> Line Numbering

42. Line NumberingLine Numbering
To restart line numbering on a specific paragraph:
–Click on the line where you want to restart the line
numbering.
–Go to Format >> ParagraphFormat >> Paragraph.

43. Line NumberingLine Numbering
To restart line numbering on a specific paragraph:
–Go to the NumberingNumbering tab.

44. Line NumberingLine Numbering
To restart line numbering on a specific paragraph:
–Under Line NumberingLine Numbering, check Restart at this Restart at this
paragraphparagraph.

45. Line NumberingLine Numbering
To restart line numbering on a specific paragraph:
–Click OKOK.

46. Line NumberingLine Numbering
To remove line numbering on a specific paragraph:
–Select the block of paragraphs or text where you
want to remove the line numbering.
–Go to Format >> ParagraphFormat >> Paragraph.
–Go to the NumberingNumbering tab.

47. Line NumberingLine Numbering
To remove line numbering on a specific paragraph:
–Under Line NumberingLine Numbering, uncheck Include this Include this
paragraph in line numberingparagraph in line numbering.

48. Line NumberingLine Numbering
To remove line numbering on a specific paragraph:
–Click OKOK.

49. Tools in WriterTools in Writer
Find and Replace
Edit >> Find and Replace Edit >> Find and Replace
Ctrl + Ctrl + FF
Word count
Tools >> Word CountTools >> Word Count

50. Formatting PagesFormatting Pages
Format >> PageFormat >> Page
Inserting page break
Insert >> Manual BreakInsert >> Manual Break
Ctrl + EnterCtrl + Enter

51. Inserting Page NumbersInserting Page Numbers
•Insert a header or a footer.
Insert >> Header (Insert >> Header (oror Footer) >> Default ( Footer) >> Default (oror All) All)

52. Inserting Page NumbersInserting Page Numbers
•Put the cursor inside the header or footer.

53. Inserting Page NumbersInserting Page Numbers
•Insert >> Fields >> Page NumberInsert >> Fields >> Page Number

54. ExercisesExercises
•Open the document you recently saved (Writer
[Surname].doc).
•Insert a page break on the third line of the first
page (before the text 'What is Writer?').
•Insert page numbers aligned at the center at
the top of the page.
•Show line numbers with 1 line interval. Check
Restart Every New Page.

55. ExercisesExercises
•Bold the text ‘OPENOFFICE.ORG WRITER
GUIDE’, align it to the center and change the
font size to 20pt.
•Bold and Italicize the text ‘Getting Started with
Writer’, align it to the center and change the
font size to 16pt.
•Bold the text 'What is Writer?' and change the
font size to 14pt.

56. ExercisesExercises
•Italicize the text 'Using the Navigator' and
change the font size to 13pt.
•Underline the text 'Arranging chapters using the
Navigator' and change the font size to 13pt.
•Put bullets from lines 6 to 14.
•Put numbering from lines 21 to 24.
•At the end of line 25, press Enter. Type your full
name and align this to the right.

57. ExercisesExercises
•Restart line numbering at the text 'Using the
Navigator' and remove line numbering in the
first page.
•Print this document.
•Save changes and close.

58. PART IIPART II
Working with Tables
Working with Graphics

59. WORKING WITHWORKING WITH
TABLESTABLES

60. Inserting TablesInserting Tables
Insert >> Table Insert >> Table
Ctrl +Ctrl + F12F12
Table Table icon in the
standard toolbar.

61. The Table menu barThe Table menu bar

62. Moving between cellsMoving between cells
Press the tab key or the arrow keys.

63. Sorting DataSorting Data
•Sort Sort icon in the Table menu bar; or
Table >> SortTable >> Sort

64. Sorting DataSorting Data
•Check the appropriate boxes and click OKOK.

65. Deleting TablesDeleting Tables
Table >> Delete >> Table >> Delete >>
TableTable

66. Rows and ColumnsRows and Columns
Inserting Rows
The Insert RowInsert Row icon
in the Table menu bar
Right-clickRight-click >> Row >> >> Row >>
InsertInsert
Table >> Insert >> Table >> Insert >>
RowRow
Inserting Columns
The Insert ColumnInsert Column
icon in the Table
menu bar
Right-clickRight-click >> >>
Column >> InsertColumn >> Insert
Table >> Insert >> Table >> Insert >>
ColumnColumn

67. Rows and ColumnsRows and Columns
Deleting Rows
The Delete RowDelete Row icon
Right-clickRight-click >> Row >> >> Row >>
DeleteDelete
Table >> Delete >> Table >> Delete >>
RowRow
Deleting Columns
The Delete ColumnDelete Column
icon
Right-clickRight-click >> >>
Column >> DeleteColumn >> Delete
Table >> Delete >> Table >> Delete >>
ColumnColumn

68. Rows and ColumnsRows and Columns
Adjusting row height or column width
Drag the side borders of the row or column
Right-click >> Row Right-click >> Row (or ColumnColumn) >> Height >> Height (or
Width)
Right-click >> RowRight-click >> Row (or ColumnColumn) >> Space >> Space
EquallyEqually
Right-click >> Row >> Optimal HeightRight-click >> Row >> Optimal Height

69. Formatting TablesFormatting Tables
Using the Table menu bar
Table Properties
TableTable icon in the Table menu bar
Table >> Table PropertiesTable >> Table Properties
Right-clickRight-click >> Table>> Table

70. Working with TablesWorking with Tables
Splitting cells
Split CellSplit Cell icon in
the Table menu bar
Table >> Split CellsTable >> Split Cells
Merging cells
Merge CellMerge Cell icon in
the Table menu bar
Table >> Merge Cells Table >> Merge Cells

71. Working with TablesWorking with Tables
Adding a Caption
Insert >> CaptionInsert >> Caption
Right-clickRight-click >> Caption >> Caption

72. ExercisesExercises
•Create a new document.
•Insert a table with 4 columns and 6 rows.
•Type in Name, Office, Designation and UPLB
Email in each of the columns in the first row.
•Bold the texts in the first row and align them to
the center.
•Save as Microsoft Word 97/2000/XP (.doc) with
the file name Table [surname] in the folder you
created.

73. ExercisesExercises
•Insert 25 more rows.
•Type in the names, office, designation and
UPLB Email username of your co-trainees.
•Sort the data alphabetically from A to Z.
•Insert a caption with the text ATTENDANCE
SHEET (no table number) above the table and
align it to the center.
•Save changes and close the document.

74. WORKING WITHWORKING WITH
GRAPHICSGRAPHICS

75. Inserting graphicsInserting graphics
From a file
From File From File icon in the drawing toolbar
Insert >> Picture >> From File Insert >> Picture >> From File

76. Formatting graphicsFormatting graphics
Resizing
Unscaled
-Simply drag the green handles of the picture to the size
you want.
Scaled
-While dragging the handles, press and hold the ShiftShift key.
Moving
Adding captions
Insert >> CaptionInsert >> Caption
Right-clickRight-click >> Caption >> Caption

77. Positioning graphicsPositioning graphics
Arrangement
Brint to Front
Bring Forward
Send Backward
Send to Back

78. Positioning graphicsPositioning graphics
Horizontal Alignment
Align Left
Center
Align Right
Vertical Alignment
Top
Middle
Bottom

79. Positioning graphicsPositioning graphics
Wrapping
No Wrap
-Paragraphs and graphics cannot be contained in the
same line.

80. Positioning graphicsPositioning graphics
Wrapping
Page Wrap
-The text surrounds the graphic.

81. Positioning graphicsPositioning graphics
Wrapping
Optimal Page Wrap
-Basically, the same as Page Wrap but the text are placed
on the wider side of the Page

82. Positioning graphicsPositioning graphics
Wrapping
Wrap Through
-The graphic is above the text.

83. Positioning graphicsPositioning graphics
Wrapping
In Background
-The graphic is behind the text.

84. Writer's Drawing ToolsWriter's Drawing Tools
Accessed through the Drawing toolbar
NOTE: To change the properties of the shapes,
you may use the formatting toolbar.

85. FontworkFontwork
Equivalent to MS Office's WordArt
Fontwork icon in the drawing toolbar.

86. ExercisesExercises
•Open the document Writer [Surname].doc from
the folder you created.
•On the first page after the text 'Getting Started
with Writer', insert UPLB Centennial logo.jpg from
the Pictures folder and reduce its size.
•On the second page after the last paragraph,
insert any picture from the Gallery and enlarge the
picture.

87. ExercisesExercises
•Change the wrapping of the picture to Page
Wrap and move it just beside the last 3
paragraphs.
•Align this picture to the right.
•Add a caption to this picture (with category and
number).
•Save changes to this document.

88. WORKING WITHWORKING WITH
STYLESSTYLES

89. What are styles?What are styles?
A set of formats that you can apply to selected
pages, text, frames, and other elements in your
document to quickly change their appearance.
Format >> Styles and FormattingFormat >> Styles and Formatting
Styles and Formatting Styles and Formatting icon in the standard
toolbar
F11F11

90. ExercisesExercises
•Open the document Writer [Surname].doc from
the folder you created.
•Change the text ‘OPENOFFICE.ORG Writer
GUIDE:’ to Title style.
•Change the text ' Getting Started with Writer' to
Subtitle style.
•Change the text 'What is Writer?' to Heading 1
style.

91. ExercisesExercises
•Change the text 'Using the Navigator' to
Heading 2 style.
•Change the text 'Arranging chapters using the
Navigator' to Heading 3 style.
•Save changes and close this document.