Oral Presentations Oral Presentations .pptx

Oral PresentationsOral PresentationsOral Presentations

1. Oral Presentations

2. How to organize presentations Features of Presentation Appropriate for the audience. Specialist / non-specialists . Formal / informal . Culturally appropriate . Well organized . Use of organizational signals / Logical connectors / Use of reference words . Good Delivery. Verbal Features / Stress and Information/ Pausing /Speed/ Highlighting of key information/ Repetition , rephrasing of key points. Non-verbal like posture/ gestures / eye contact. Supports: appropriate visuals like plifcharts .

3. Preparation for Successful Presentation Planning: plan your presentation carefully . Thorough preparation will make you more confident and help you to overcome your nervousness .

4. Preparation for Successful Presentation Objectives: think about what you want to achieve . Are you aiming to inform , persuade, train or entertain your audience?

5. Preparation for Successful Presentation Audience: whom exactly will you be addresing ? How many people will be attending ? What do they need to know? What do they already know? what will they expect in terms of content and appraoch ?

6. Preparation for Successful Presentation Content: Brainstorm your ideas first. Then decide which are most relevant and appropriate to your audience and to your objectives and carry out any research that is necessary . Be selective ! Don’t try to cram too much into your presentation .

7. Preparation for Successful Presentation Approach : a good rule is to tell your audience what you are going to say , say it , then tell the audience what you have said ’’. Try to develop your key points in an interesting and varied way ,

8. Preparation for Successful Presentation Organization : think about how you will organize your content. Your presentation should have a clear , coherent structure and cover the points you wish to make in a logical order . Most presentations start with a brief introduction and end with a brief conclusion. Use the introduction to welcome your audience, introduce your topic/ subject , outline the structure of your talk, and provide guidelines on questions. Use the conclusion to summarize the main points of your presentation , thank the audience for their attention, and invite questions.

9. Preparation for Successful Presentation Visual aids : if you have a lot of complex information to explain , think about using some charts, diagrams , graphs, etc., on an overhead projector or flipchart . Visual aids can make a presentation more interesting and easier to understand , but make sure they are appropriate and clear-don’t try to put too much information on each one.

10. Preparation for Successful Presentation Rehearsal : allow time to practice your presentation , this will give you a chance to identify any weak points or gaps. You will also be able to check the timing and make sure you can pronounce any figures and proper names correctly and confidently .

11. Preparation for Successful Presentation DELIVERY: Nerves! You will probably be nervous at the beginning of your presentation. Don’t worry-most people are nervous in this situation. Try not to speak too fast during the first couple of minutes. This is the time you establish your rapport with the audience and first impressions are very important. You may find it helpful to memorize your introduction.

12. Preparation for Successful Presentation Audience rapport: Try to be enthusiastic , meaning interest in the subject matter , which will carry your audience along . Look around your audience as you speak . Contact is essential to maintaining a good rapport. You will also be able to pick up signals of boredom or disinterest , in which case you can cut your presentation short.

13. Preparation for Successful Presentation Body Language : Stand rather than sit when you are delivering your presentation and try to be aware of any repetitive hand gestures or awkward mannerisms that might irritate your audience.

14. Preparation for Successful Presentation Voice Quality : You must be clearly audible at all times-do not let your voice drop at the end of sentences. If you vary your intonation, your voice will be more interesting to listen to and you will be able to make your points more effectively .

15. Preparation for Successful Presentation Visual aids : Use your visual aids confidently , allowing your audience time to absorb information from flipcharts and transparencies .

16. Preparation for Successful Presentation Audience Reaction : Be ready to deal with any hostile questions. Polite , diplomatic answers are a good disarming tactics , but if you should find yourself ’’ under fire ’’, suggest that the audience keeps any further questions until the end of the presentation and continue with your next point.

17. Preparation for Successful Presentation Language Simplicity Clarity Signalling

18. Practical Assignments on Presentation How good presentations can benefit your company How speakers should prepare before giving presentations The qualities of a good speaker. How a speaker can keep the attention of the audience The effective use of visual aids in presentation .

19. Read the text below and number the paragraphs in the correct order () Now , if we turn to another large trading country, Japan, we can see that the situation is different . Price inflation in Japan was as low as 1% in 1988, and even though it subsequently rose, it was always well below 4%.

20. () First of all, let ’s look at a country whose price inflation was higher than anyone else’s during this period . () In conclusion we can observe that Britain had the highest rate of inflation of the five countries examined throughout this period , although the gap narrowed substanially in 1991.

21. () As you can see from the graph, price inflation in Britain stood at around 5% in 1991. () Good morning , ladies and gentelmen . Today I’m going to talk about changes in consumer prices in britain , the Uinted States, France, Germany and Japan during the period 1989 to 1991.

22. () Finally , let’s look at Germany, the only country experiencing a rise of inflation in 1991. The rise from around 2% in 1990 to over 3% in 1991 was largely due to the extra costs of reunifiying East and West Germany.

23. A prepared presentation . Prepare and make a presentation on a topic of your own choice Example: your company , your product , a project you have been involved in recently , or new developments in your field . Before you begin , decide : 1. whom you are talking to; 2. how many people there are; 3. who they are; 4. whether it is a formal or informal occasion. Prepare any props you need , e.g. white boards , projector slides, etc Write brief notes outlining the talk .

24. Things to consider while preparing , for example , your presentation about a company 1- who it was founded by. 2- Date it was founded 3- Nature of business. 4- The type of customers it has. 5- Locations. 6- Number of employees . 7- Annual turnover. 8- Location of headquarters . 9- Group turnover. 10-Number of group employees . 11- The company’s main strength . 12- The company’s plans.