Paperless world

About Paperless World; Its importance; Difficulties in Removing Paper

1. PAPERLESS WORLD Presented By : Neeraj Garwal

2. Introduction Concept Introduced in 1980s . Desktop computers made appearance in the workplace . Office of future , one that require little or no paper Instead of paper , use of modern technology to accomplish goals Going Paperless can make documentation and information sharing easier Keep personal information more secure .

3. Why Go Paperless Saves Time Saves Money Saves Space Improves Security Boosts Company Image

4. Eliminating paper via automation and electronic forms automation Portable Document Format (PDF) - to create, display and interact with electronic documents and forms E-form (electronic form) management software - to create, integrate and route forms and form data with processing systems Databases - to capture data for prefilling and processing documents Workflow platforms - to route information, documents and direct process flow E-mail (electronics email) communication which allows sending and receiving information of all kinds and enable attachments Digital signature solutions - to digitally sign documents (used by end-users) Web servers - to host the process, receive submitted data, store documents and manage document rights

5. Benefits Eliminate storage space. Reduce Expenses. Enhance Customer Service . Increased Security . Improved Disaster recovery protection . Reduce Environmental Impact . Improve your competitiveness in Industry

6. Solutions Use scan to e-mail instead of Faxing . Commit to all online banking : Invoicing , Statement , and payments . Engage Your client as well as suppliers in utilizing technology to reduce paper consumptions . File Taxes Electronically . If you must print, Print both side of paper . Use social media Tools ( Google drive , Drop box ). Replace paper napkin with cloth material . In sales and marketing Utilize social media tools ( Facebook ,Twitter ,Google ++ ) . Create an e – brochure vs. printed brochure Sales calls and presentations : Use a USB memory sticks Leave your e – brochure and presentations with your client .

7. Difficulties Businesses may encounter technological difficulties such as : File format Compatibility Longevity of digital documents System Stability Employees and client not having appropriate technological skills . The Cost of Hardware and Software The Need for Training Security Failure Hardware Failure

8. References https:// en.wikipedia.org/wiki/Paperless_office https:// www.slideshare.net/rakeshrikame/presentation-on-going-paperless https:// www.powershow.com/view4/5110aa-YjE3M/Paperless_Office_powerpoint_ppt_presentation https://www.youtube.com/watch?v=Q8QufBwdKsE