PEACE AND ORDER AND PUBLIC SAFETY PLANNING-2022.pptx

Peace and Order and Public Safety Planning ppt

1. PEACE AND ORDER AND PUBLIC SAFETY PLANNING 2023-2025 rdulay2022

2. 2023-2025 POPS Planning PART I: OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING PART II: DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN PART III: ANNEXES

3. 2023-2025 POPS Planning OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING

4. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING Section 116 of Republic Act No. 7160 (LGC 1991) & EO 773, s. 2009 : which calls for the further reorganization of the POC, every Province, City, and Municipality is mandated to create a POC. MC 2015-128 : Guidelines on the Formulation of Peace and Order and Public Safety Plan. This Guidebook serves as the operational manual of this MC. Background

5. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING MC 2019-143 OMNIBUS GUIDELINES FOR PEACE AND ORDER COUNCILS (POC) : harmonizes and codifies existing policies affecting POCs, and provides additional guidelines concerning POPS Plans, POPS PCMS, and POC Performance Audit MC 2022-118 OR THE GUIDELINES ON THE DEVELOPMENT AND FORMULATION OF THE POPS PLAN : guidelines for the preparation of the Peace and Order and Public Safety Plan (POPS Plan}, consistent with the new policy and operational developments in the realm of peace and order and public safety. Ensure the inclusion of illegal drugs as a mandatory sub-focus area of the POPS Plan, a Sub-Technical Working Group (Sub-TWG) for the formulation of the Local Anti-Drug Plan of Action (LADPA) shall also be determined. Background

6. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING The POPS Plan is a three-year term-based plan which shall be incorporated into the Comprehensive Development Plan (CDP) of the Local Government Unit (LGU). It is to be formulated and approved by the POC to improve life in the communities by ensuring social protection and safety. As a requirement for consideration and review of the DILG, the POPS Plan serves as the basis of approval for budget allocation for the so-called Confidential Fund . POPS Plan

7. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING Confidential Fund (CF) refers to the lump-sum amount provided in the General Appropriations Act (GAA) for National Government Agencies (NGAs), in appropriation ordinances for Local Government Units (LGUs). It can also apply to the Corporate Operating Budget (COB) for Government-Owned and Controlled Corporations (GOCCs), for their Confidential Expenses (which refer to expenditures related to surveillance activities in civilian government agencies that are intended to support their mandate or operations). Confidential Fund

8. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING The computation of allowable CF of an LGU shall be based on the budget of the LGU’s Peace and Order Programs only. The total amount for CF shall not exceed 30 percent of the total annual amount allocated for the LGU’s Peace and Order Programs. Confidential Fund

9. OVERVIEW OF PEACE AND ORDER AND PUBLIC SAFETY PLANNING Step 1: Convene the Peace and Order Council Step 2: Establish a POC TWG Step 3: Gather data and profile peace and order and public safety situation Step 4: Draft the POPS Plan Step 5: Review and approve the POPS Plan Step 6: Obtain funding for POPS Plan Step 7: Implement POPS Plan Step 8: Undertake communication activities Step 9: Monitor POPS Plan Step 10: Submit Accomplishment Reports 10 Steps in Developing and Monitoring the Implementation of the POPS Plan

10. 2023-2025 POPS Planning DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN

11. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN A. Review of Local Strategic Direction B. Peace and Order and Public Safety Situation C. Priority Peace and Order and Public Safety Challenges D. Objectives, Strategies, Targets, Indicators, and Baseline Data E. Critical Policies, Programs, Projects, Services and Activities F. Funding Requirements G. Actual Allocation H. Reporting Form 1 I. Reporting Form 2 J. POC Secretariat Report K. POPS Plan Summary and Submission of Accomplishment Reports through POPSP-PCMS ANNEXES CONTENT

12. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN CDP's most recent Vision, Mission, and Goals. strategic direction POPS situate POPS with the goals of the local government Aligning the POPS Plan with the local government’s long-term plan will facilitate POPS incorporation in the CDP. Even more important, it will help ensure that the right priorities are targeted and the desired impact is achieved. Review of Local Strategic Direction

13. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN References/Source Documents • Comprehensive Development Plan Required Sections/Tools LGU Socio-Economic Profile Local Strategic Directions; and Vision-Mission-Goal Descriptors. Optional Tools Vision-Reality Gap Analysis ( Annex 1) Review of Local Strategic Direction

14. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Pointers should reflect the locality’s Sectoral Goals for Social Development as defined in the CDP (includes Local Disaster Risk Reduction and Management Plan (LDRRMP), Local Shelter Plan, Local Poverty Reduction Action Plan (LPRAP), and Gender and Development (GAD) Plan). Good Sectoral Goals should be in line with the locality’s Vision and Mission or locality’s Vision and Mission Representatives from different sectors may be invited to a session on defining the locality’s Vision and Mission. Once Vision and Mission are clear, sectoral goals may be set, related broadly to social development, or more particularly to peace and order and public safety. A. Review of Local Strategic Direction

15. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN LGU Socio-Economic Profile Local Strategic Directions Vision-Mission-Goal Descriptors Composition of the Local Peace and Order Council (POC) Composition of the Peace and Order and Public Safety (POPS) Plan Technical Working Group (TWG) and the Local Anti-Drug Plan of Action (LADPA) Sub-Technical Working Group (Sub-TWG) A. Review of Local Strategic Direction

16. A. Review of Local Strategic Direction Direction: Write a narrative describing the socio-economic profile using the outline provided below: Location Income class and economy Demographic profile Component LGUs Other details LGU Socio-Economic Profile

17. Review of Local Strategic Direction Directions: Refer to your LGU’s Comprehensive Development Plan (CDP) in writing your LGU’s Vision and Mission Statements and Goals in the space provided in Box 1. Write a narrative describing your LGU’s local strategic directions in relation to peace and order and public safety aspirations or activities using the guide questions provided below. Local Strategic Directions

18. Review of Local Strategic Direction

19. Review of Local Strategic Direction Guide Questions: How would you describe the significance of peace and order and public safety to the LGU's strategic directions or development aspirations and the progress to date? How are peace and order and public safety actually contributing to the achievement of the local strategic direction? Local Strategic Directions

20. Review of Local Strategic Direction Directions: Review the Vision-Mission-Goal Statements of your LGU in Box 1. Select key words that describe your LGU’s peace and order and public safety aspirations as well as those that significantly relate to them. List the key words or descriptors under the Vision-Mission-Goal Descriptors column in Table A. Differentiate the descriptors using the three (3) classifications provided in the column. Beside each listed descriptor, provide your measure of success under the Success Indicators column. If available, you may refer to your LGU’s past POPS Plan in determining success indicators. Vision-Mission-Goal Descriptors

21. Review of Local Strategic Direction

22. Review of Local Strategic Direction

23. Review of Local Strategic Direction Directions: Write the complete names of members of the POC starting from the Chairperson up to the Civil Society Organizations (CSOs) Representatives. Composition of the Local Peace and Order Council (POC)

24. Review of Local Strategic Direction Directions: Write the complete names and offices of members of the POPS Plan TWG and LADPA Sub-TWG, as follows: POPS Plan TWG Chair: Province/City/Municipality Planning Officer Members: Province/City/Municipality Budget Officer; League of Cities/Municipalities Federation President (for Provinces); Liga ng mga Barangay President (for City/Municipality); Highest ranking Provincial/City/Municipal PNP Officer; Highest ranking Provincial/City/Municipal AFP Officer; Indigenous Peoples’ Mandatory Representative, wherever applicable; Highest ranking Provincial/City/Municipal DILG Officer, or his/her designated DILG Officer; Provincial/City/Municipal Social Welfare and Development Officer; Provincial/City/Municipal Environment and Natural Resources Officer; Provincial/City/Municipal Health Officer; Provincial/City/Municipal DRRMO Representative; PDEA Provincial Office Representative ; Anti-Drug Abuse Council Chairperson or his/her designated representative; Civil Society Organization (CSO) Representative; and Other members deemed imperative and responsive to the local conditions Composition of the Peace and Order and Public Safety (POPS) Plan Technical Working Group (TWG) and the Local Anti-Drug Plan of Action (LADPA) Sub-Technical Working Group (Sub-TWG)

25. POPS Plan TWG

26. Review of Local Strategic Direction Directions: Write the complete names and offices of members of the POPS Plan TWG and LADPA Sub-TWG, as follows: Composition of the Peace and Order and Public Safety (POPS) Plan Technical Working Group (TWG) and the Local Anti-Drug Plan of Action (LADPA) Sub-Technical Working Group (Sub-TWG)

27. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN References/Source Documents The following source materials are needed in completing this Chapter: Comprehensive Development Plan Barangay Development Plans Crime Statistics from the PNP Local Anti-Crime Action Plan Statistics on Insurgency and Terrorism threats from the AFP, if applicable Data and Statistics on Children in Conflict with the Law Other data and statistics on peace and order and public safety B. Peace and Order and Public Safety Situation

28. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN B. Peace and Order and Public Safety Situation

29. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Pointers The Peace and Order category includes Crime and Disorder and Conflict Situations, while the Public Safety category includes Road and Vehicle Safety and Emergency/Crisis Management and Fire Safety. The POC TWG should agree on and implement tasks for data gathering and profiling of POPS. Consider Barangay Level Discussions for the development of the BPOPS Plan and incorporation into BDP input to POPS Profile. B. Peace and Order and Public Safety Situation

30. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN 1. The Peace and Order and Public Safety Situation Matrix 2. Overview of the Peace and Order and Public Safety Situation in the LGU B. Peace and Order and Public Safety Situation

31. B. Peace and Order and Public Safety Situation Directions : Develop a profile of POPS situation in your locality by completing Table B following these steps: Step 1: Review the mandated indicators in the matrix and add indicators from Chapter A and other indicators that may be useful in describing the POPS issues. Step 2: Gather data for the list of indicators. Step 3: Record data gathered under the columns for Actual Data. In completing Focus Area 1.a. Illegal Drugs, refer to the data relevant to anti-illegal drugs in your locality, as guided by the Anti-Illegal Drugs Situation Matrix. POPS-related indicators required by the CDP are required indicators for the POPS Plan. The Peace and Order and Public Safety Situation Matrix

32. B. Peace and Order and Public Safety Situation For Peace and Order, the focus areas are: 1 . Crime and Disorder — Violations of the law and situations that disrupt harmonious living within a community. These include violations related to illegal drugs as a mandatory sub-focus area. 2 . Conflict — For purposes of POPS planning, this refers to a situation where two or more groups are in disagreement with each other or in disagreement with the State. The source of disagreement may be the control and possession of resources: when one party feels deprived, offended, or oppressed by another or by the policies and programs of the State. 3 . Environment and Human Security – Refers to situations that pose a threat to the environment, ecological systems, and its surrounding communities The Peace and Order and Public Safety Situation Matrix

33. B. Peace and Order and Public Safety Situation For Public Safety, focus areas are: 4 . Road and Vehicle Safety — Refers to situations relative to traffic and road conditions that may pose a risk to motorists, passengers, and pedestrians. 5 . Emergency/Crisis Management and Fire Safety — The organization and management of resources and responsibilities for addressing all aspects of emergencies, which are unforeseen or sudden occurrences, posing danger and demanding immediate action (Republic Act No. 10121: Philippine Disaster Risk Reduction and Management Act of 2010). 6 . Disaster Risk management — Systematic preparation for a potential or imminent disaster that may result in loss of life, property, and livelihood and/or adversely affect people’s health and well-being, as well as the flow of services to a particular community over a specified future time period. The Peace and Order and Public Safety Situation Matrix

34. B. Peace and Order and Public Safety Situation     Focus Area     Indicator Actual Data City / Municipality (Indicate name of C/M and its corresponding quantitative data)   Barangay (if available)   Cases/Qualitative Data Peace and Order 1. Crime and Disorder           1.a. Illegal Drugs (Local Anti-Illegal Drug Plan of Action)           2.Conflict           B. Public Safety 1. Road and Vehicle Safety           2. Emergency/Crisis Management and Fire Safety           The Peace and Order and Public Safety Situation Matrix

35. The Peace and Order and Public Safety Situation Matrix Examples

36. The Peace and Order and Public Safety Situation Matrix Examples

37. The Peace and Order and Public Safety Situation Matrix Examples

38. The Peace and Order and Public Safety Situation Matrix Examples

39. The Peace and Order and Public Safety Situation Matrix Examples

40. B. Peace and Order and Public Safety Situation Direction: Write a narrative describing the peace and order and public safety situation of your locality using the information provided in Table B. It provides a summary of the peace and order and public safety situation in the locality. The Overview of the Peace and Order and Public Safety Situation in the LGU

41. B. Peace and Order and Public Safety Situation Sample Outline: Crime and Disorder - violations of the law and situations that disrupt harmonious living within a community. (Description of challenges, effects, and capacities past and current) Trends in the index and non-index crimes, the proportion of persons who are victims of crimes, crime volume, crime solution efficiency, crime clearance efficiency, crime hot spots, presence of threat groups, number of barangays affected or threatened (insurgency affectation), household survey results Effects and implications Causes Responses and capacities of the LGU (input and output indicators) and other stakeholders   A.1. Anti-Illegal Drugs Situation – describes the current anti-illegal drug situation of the Province/City/Municipality as to the drug affectation, treatment and rehabilitation, and prevention efforts. The Overview of the Peace and Order and Public Safety Situation in the LGU

42. B. Peace and Order and Public Safety Situation b. Conflict - In conflicts with the state, the source of disagreement may be over policies, programs, or activities, or conversely when the state determines that private groups or individuals are oppressing a segment of the population or entire communities. Trends in conflict Effects and implications Causes Responses and capacities of the LGU (input and output indicators) and other stakeholders   c. Threats to the environment and human security Trends in environment-related crime and illegal activity Effects and implications Causes Responses and capacities of the LGU (input and output indicators) and other stakeholders d. Road and Vehicle Safety Trends in road and vehicle accidents Effects and implications Causes Responses and capacities of the LGU (input and output indicators) and other stakeholders The Overview of the Peace and Order and Public Safety Situation in the LGU

43. B. Peace and Order and Public Safety Situation Emergency/Crisis Management and Fire Safety - the organization and management of resources and responsibilities for addressing all aspects of emergencies, which are unforeseen or sudden occurrence, especially danger, demanding immediate action; a threatening condition that requires urgent action or response. Trends in emergencies experienced in the locality (e.g., medical or health such as epidemics) and fire accidents Effects and implications Causes Responses and capacities of the LGU (input and output indicators) and other stakeholders The Overview of the Peace and Order and Public Safety Situation in the LGU

44. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN I dentify the POPS issues or challenges that the community has to deal with. The stakeholders or people affected by the issues will be examined, along with the consequences of not addressing these issues. I dentify and prioritize the POPS issue/s to be dealt with in the current POPS Plan. C. Priority Peace and Order and Public Safety Challenges

45. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Required Sections and Tools 1. Problem Identification 2. Prioritizing Peace and Order and Public Safety Issues Matrix 3. Profile of Priority POPS Issues in the Locality Optional Tools 1. Matrix on Peace and Order and Public Safety Ranking of Priority Issues (Annex 8) 2. Prioritization of Issues Using the CSPP Priority Matrix (Annex 9) C. Priority Peace and Order and Public Safety Challenges

46. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Directions: Analyze the data for the POPS situation in Table B (Chapter B), List the main issues or problems in Table C - look into the underlying issues represented by the indicator data that may be at alarming or warning levels . Always include the Focus Areas under Peace and Order and Public Safety. In accomplishing the data on Focus Area 1.a. Illegal Drugs, you may utilize Table C.1, highlighting the issues encountered on the two-pronged approach of Drug Supply Reduction and Drug Demand Reduction. Prioritizing POPS challenges is best done with the POC . Complete your analysis by filling in the information required for all columns. C. Priority Peace and Order and Public Safety Challenges

47. C. Priority Peace and Order and Public Safety Challenges Reference:   Issues/Problems – phrase describing a challenge in the peace and order and public safety situation, which is affecting the locality Guide Questions: 1. What are the priority POPS issues in your locality? 2. What are the current and emerging issues that strike fear in our constituents and make them feel unsafe? Manifestations – description of where and how the issue arises Guide Question: How and where does this issue occur?  

48. C. Priority Peace and Order and Public Safety Challenges Sources/Causes – description of the reason for the occurrence of the issue Guide Question: What is the root cause of the issue? What might be the sources or causes of such issues?   Who are involved/affected – list of groups, people, or stakeholders most affected by the issue or problem or those causing the problem Guide Questions: Who are involved in bringing about this issue (perpetrators)? Who are affected if this issue persists?  

49. C. Priority Peace and Order and Public Safety Challenges Consequences if not addressed – description of what can happen to the locality or those affective if the issue is not addressed Guide Question: What are the consequences of not addressing the issues/problems?   Objectives to address the issue – description of that state you would like to achieve in order to address the issue Guide Question: What should be the aims in addressing these issues/problems?

50. 1. Prioritizing Peace and Order and Public Safety (POPS) Issues Matrix

51. 1. Prioritizing Peace and Order and Public Safety (POPS) Issues Matrix

52. 1. Prioritizing Peace and Order and Public Safety (POPS) Issues Matrix

53. 1. Prioritizing Peace and Order and Public Safety (POPS) Issues Matrix

54. C. Priority Peace and Order and Public Safety Challenges Instructions: Workshop: Proposed Questions for the Identification of Priority Issues Building on the results of the Vision-Reality Gap Analysis, what are the current and emerging specific manifestations of threats, instability, and vulnerability in our locality? Where and how are they particularly manifested? Alternate question: What are those that strike fear in our citizens and make them feel insecure? What might be the sources or causes of such issues? Using the results of the Vision-Reality Gap Analysis and the group’s appreciation of the issues, rank the issues to come up with the key issues that the POC should focus on for the period 2023-2025. 2. Profile of Priority Peace and Order and Public Safety (POPS) Issues in the Locality

55. 2. Profile of Priority Peace and Order and Public Safety (POPS) Issues in the Locality Rank an issue based on: (a) intensity of impact/consequence, and (b) likelihood of occurrence. Determine the Intensity of Impact/Consequence ( “I” or column 1 of Box 5) 1 - Very Low Impact (a minor inconvenience) 2 – Low Impact (small disruptions) 3 - Medium Impact (suspension of operations, minor injury) 4 – High Impact (serious to very serious injury or loss of lives, serious to very serious loss of significant assets or damage)   Determine the Likelihood of Occurrence (“L” column 1 of Box 5) 1- Very Low Likelihood of Occurrence 2 - Low Likelihood of Occurrence 3 – Medium Likelihood of Occurrence 4 – High Likelihood of Occurrence

56. 2. Profile of Priority Peace and Order and Public Safety (POPS) Issues in the Locality Determine Rating (“Rt” column 1 of Box 5 ) Compute for seriousness of the issue: Intensity of Impact/Consequence X Likelihood of Occurrence Determine Rank of POPS Issue (“Rn” column 1 of Table IX) The higher the rating, the more serious the issue. Confirm with the group the ranking of issues based on the rating. “ It is best that resources be focused on addressing a few issues and be effective in resolving them, rather than spreading resources thinly to address too many issues, rendering the interventions ineffective in resolving them.”

57. 2. Profile of Priority Peace and Order and Public Safety (POPS) Issues in the Locality Once you have determined your priority issues, present the profile of your priority POPS issues in this section.

58. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN R efine the objectives and develop the strategies to address the priority POPS issues identified in Chapter C. D etermine performance measures for the objectives and champions for the strategies identified. For each issue that has been prioritized, strategy responses that are within the capacity of the local government will be considered. It is best that the POC takes the lead, along with key stakeholders who are familiar with realities in the locality, in selecting the indicators and setting the targets. D. Objectives, Strategies, Targets, Indicators, and Baseline Data

59. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Required Sections or Tools • Strategy Formulation Matrix by POPS Issue Optional Tools • Matrix on Indicative Responses to Peace and Order and Public Safety Priority Issues D. Objectives, Strategies, Targets, Indicators, and Baseline Data

60. D. Objectives, Strategies, Targets, Indicators, and Baseline Data Directions: Determine the targets and strategies to identify the objectives. In addressing the challenges and issues written in Table C, complete Table D by following these steps: Step 1. Write the objectives indicated in Chapter C to Chapter D. You may enhance the objective statement as you see fit. Step 2. Discuss and define the standard against which you would like to measure performance in the achievement of the objective. Make sure that the indicators are measurable. Step 3. Set the target for achieving the objective within 3 years (POPS Plan term 2023-2025). 1. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue

61. D. Objectives, Strategies, Targets, Indicators, and Baseline Data Step 4. Set the target indicator measure for every year (POPS Plan term 2023-2025). This is where the annual target indicator measure will be encoded. Step 5 . Provide the Baseline Data in accordance with the set Indicator Targets. Step 6. Provide the Baseline Year as support to the Baseline Data provided. Step 7. Using the information provided in Chapter/Table C, define the strategies that will best lead to the meeting of objectives. Step 8. Select a ‘Champion’ from the POC or POC TWG who will lead and give attention to the implementation of strategies that will ensure the achievement of the objective. A champion outside the POC may be selected as needed. 1. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue

62. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue Reference:   Objective – a state you would like to achieve Guide Question: What would you like to attain and accomplish in your locality? Indicator – a standard against which you would like your performance in achieving your objective measured. It should be quantifiable.   Target – a measurement for the successful achievement of your objective within three years (annual targets will also be used for Reporting Form 2). Example: 60% Reduction in Robbery Cases

63. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue Indicator Targets – annual target indicator measure. Example: If the Term Target is 60% reduction of robbery cases, then the 60% must be divided annually based on the agreed target by the POC. It doesn’t have to be equally divided. For example, an LGU can target 20% on the first year, another 20% on the second year, and another 20% on the 3 rd year of the term to have a total of 60% by the end of the term. Baseline Data – starting point of a measure from which targets for successful achievement of an objective would be set. Example: 56 or 56 cases on the 2 nd quarter of 2022 Baseline Year – starting year which was used in the Baseline Data. Example: 2022

64. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue Strategies – the plan of action for the approach taken in meeting the objective. There can be several strategies for one objective. Guide Question: How would you meet your objective? Champion – the name of the person and the agency who can take the lead in developing and implementing strategies for the said objective and ensuring the implementation of related activities (policy change, program, project, activities, and service enhancements).

65. D. Objectives, Strategies, Targets, Indicators, and Baseline Data Using information provided in Table D, write a short narrative on the targets and strategies to address POPS issues. Consider its implications on other sectoral concerns such as public health, the economy, and the environment. 1. Strategy Formulation Matrix by Peace and Order and Public Safety (POPS) Issue

66. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN I dentify critical policies, programs, projects, services, and activities (PPSA) that could help in carrying out these strategies. The POC TWG should also look into existing projects that may be scaled up into a program or service, before starting a new project. E. Critical Policies, Programs, Projects, Services and Activities

67. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Required Sections/Tools • Activity Matrix by Strategy Definitions • Policy – High-level principle of action embracing the general goals and acceptable procedures, especially of a governmental body. ▪ A principle of action that is needed to be adopted. Example: Ordinance designating ‘No Smoking’ zones • Program – Any series of related activities or operations undertaken to meet specific objectives of the government. ▪ A number of related projects implemented for a purpose. Example: Pantawid Pamilyang Pilipino Program E. Critical Policies, Programs, Projects, Services and Activities

68. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN • Project – Any series of related activities intended to solve a specific problem or achieve an objective within a specific starting date and an end date Example: Construction of Bahay Pag-Asa Project • Service – Regular functions of a given office to be performed by the government using existing facilities and budget. ▪ A system of implementing tasks to provide a public need. Example: Frontline services such as processing of Mayor’s permit • Activity – Set of actions needed to obtain an output. Example: Training for parents of children in conflict with the law E. Critical Policies, Programs, Projects, Services and Activities

69. E. Critical Policies, Programs, Projects, Services, and Activities Directions: Determine the key or critical policies, programs, projects, services, and activities to implement the strategy placed in Table D by completing Table E. Use one table for each POPS issue. 1. Activity Matrix by Strategy

70. 1. Activity Matrix by Strategy Reference: (a) Indicator and (b) Target – to be obtained from what has been specified/indicated in Chapter D Strategies – the plan of action for the approach taken in meeting the objective. Guide Question: How would you meet your objective? Policies, Programs, Projects, Services, and Activities (PPSAs) Policies - a principle of action that is needed to be adopted   Programs - Several related projects implemented for a purpose  

71. 1. Activity Matrix by Strategy Projects - Any series of related activities that are intended to solve a problem or achieve an objective, and have a beginning and an end Services - regular functions of a given office to be performed by the regular staff of that office using existing facilities and budget (DILG Memorandum Circular: Guide to Comprehensive Development Plan Preparation for Local Government Unit); a system of implementing tasks to provide a public need   Activities - Set of actions needed to obtain outputs.

72. 1. Activity Matrix by Strategy Office Primary Responsible (OPR) - the name of the agency or group that will take the lead and those who will be involved in implementing the specified PPSA. (Refer to table E.1 for the Collaboration Matrix to identify the points of intersection between different agencies in accomplishing the PPSAs)

73. 1. Activity Matrix by Strategy Schedule of Implementation   Starting Date – target date for beginning the activity Completion Date – target date for concluding the activity   Expected Outputs - expected results (completed tasks or project deliverables) from the development of policy or implementation of programs, projects, services, and activities Guide Question: What will be the measurable end products of the planned activities?

74. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Annual Investment Program (AIP) will be used as a template for writing a funding proposal. It includes the detailed annual allocation for each program, project, and activity and in the regular operational budget items broken down into Personnel Services, Maintenance and Other Operating Expenses, and Capital Outlay. The AIP is the annual slice of the three-year Local Development Investment Program (LDIP), which is the principal instrument in implementing a CDP. F. Funding Requirements

75. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Required Sections/Tools • Annual Investment Program or Plan • Regulatory Measures Optional Tools • Format for Processing Legislations (Annex 11) F. Funding Requirements

76. F. Funding Requirements Directions: Require the participants to plan the implementation of the critical programs, projects, services, and activities using Table F. Refer to the information found in Chapter E (Issues, Strategies, PPSAs) in completing Chapter F. Use one table for each year. 1. Peace and Order and Public Safety (POPS) Plan for Funding

77. 1. Peace and Order and Public Safety (POPS) Plan for Funding Implementing Office or Department – Refers to a specific office from the Main Implementing Group (C-3 of Tool E) responsible for the specified development of policy or implementation of program, project, services, or activities. Schedule of Implementation Starting Date – Target date for beginning the activity Completion Date – Target date for concluding the activity

78. 1. Peace and Order and Public Safety (POPS) Plan for Funding Expected Outputs – Expected results, e.g., completed tasks or project deliverables, from the development of policy or implementation of programs, projects, services, and activities in quantifiable terms. Guide Question: What will be the measurable end products of the planned activities?

79. 1. Peace and Order and Public Safety (POPS) Plan for Funding Possible Funding Source – An entity where the amount needed for the POPS Plan implementation will come from, e.g., General Appropriations, grant or loan from an international or private donor, or subsidy from the national government. Amount – Pesos in thousands to be charged to Personnel Services (PS), Maintenance and Other Operating Expenses (MOOE), or Capital Outlay (CO) and the total amount.

80. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Directions: Input the Actual Allocation. Develop the annual implementation plan using Table G for three years covering the term of POPS Plan. Use one table for each POPS issue. Table G is in line with the forms used for the Annual Investment Program. G. Actual Allocation

81. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Directions: Input the Actual Allocation. Develop the annual implementation plan using Table G for three years covering the term of POPS Plan. Use one table for each POPS issue. Table G is in line with the forms used for the Annual Investment Program. G. Actual Allocation

82. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN

83. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Directions: In preparation for the reporting, complete the indicator profile in Table H. Using the same indicators, define the baseline and targets in Reporting Form 2. For Reporting Form 1, transfer information from Chapters D and G (Objectives, Indicators, PPSAs, Expected Output Targets, Target Funding). Fill in the actual accomplishments for semi-annual reporting due for submission to your local POC Secretariat every 31 st day of August and 31 st day of March of the ensuing year . If the submission dates fall on a weekend, please submit Reporting Forms 1 and 2 on the next working day. H. Reporting Form 1

84. H. Reporting Form 1 Reference:   Objective - a state you would like to achieve (refer to Chapter D) Guide Question: What would you like to achieve?   Indicator - a standard against which you would like your performance in achieving your objective measured (refer to Chapter D)   PPSAs - programs, projects, services, and activities (refer to Chapter E)

85. H. Reporting Form 1 Physical Accomplishment Target - expected results/outputs (completed tasks or project deliverables) from the development of policy or implementation of programs, projects, services, and activities (refer to Chapter E)   Guide Question: What will be the measurable end products of the planned activities?   Actual Accomplished - actual outputs produced from implementation of programs, projects, and activities

86. H. Reporting Form 1 Completion Date - actual date implementation was completed   Funding Target - required funding   Funding Actual Allocation - approved funding   Remarks - comments or information on the implementation including reasons for not meeting the targets, if any.

87. H. Reporting Form 1 Level of Implementation F – Full Implementation (Completed) P – Partial Implementation NI – No implementation, but scheduled for implementation within the reporting period NA – Not for implementation within the reporting period C – Cancelled Note : If you completed the implementation of activities but did not obtain targeted outputs or spend all budgeted amount, the program, project, or activity will still be considered as fully implemented . If the full amount was released but targeted outputs were not obtained, the program, project, or activity would still be considered fully implemented .

88. H. Reporting Form 1

89. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Direction: In preparation for the reporting, complete the indicator profile in Chapter H. Using the same indicators, define the baseline and targets in Reporting Form 2. The actual accomplishments are to be provided for annual reporting due for submission to your local POC Secretariat every 31 st day of March of the ensuing year. Accomplishments shall be accompanied by their corresponding certifications . If the submission dates fall on a weekend, please submit Reporting Forms 1 and 2 on the next working day. I. Reporting Form 2

90. I. Reporting Form 2

91. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Direction: Create a Narrative Report for every semester covering the three-year term of the POPS Plan. The POC Secretariat Report was deemed imperative because there were innovations or activities conducted and accomplished by the POC Secretariats that do not reflect in the reporting forms. Therefore, this step was created to monitor the activities of POC secretariats . The format shall be in a narrative form where major activities conducted, action points taken, and accomplishment highlights are the content. The submission of this is the same as the deadline for Reporting Form 1 (Semestral). J. POC Secretariat Report

92. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN J. POC Secretariat Report

93. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN K. POPS Plan Summary and Submission of Accomplishment Reports through POPSP-PCMS Directions: Fill in the Summary Table below using information from previous Chapters.

94. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN K. POPS Plan Summary and Submission of Accomplishment Reports through POPSP-PCMS

95. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN K. POPS Plan Summary and Submission of Accomplishment Reports through POPSP-PCMS

96. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN Annexes Directions: Provide a list of materials that you will be attaching to your POPS Plan. Below is a sample list. Reference materials or sources Documentation of activities Minutes of the meetings Policy issuances Activity Reports

97. DRAFTING A PEACE AND ORDER AND PUBLIC SAFETY PLAN “Opportunity is missed by most people because it is dressed in overalls and looks like work.” — Thomas Edison