PPT for election Training for POs and APOs.pdf
DhrutiprakashDas3
108 views
94 slides
Aug 24, 2024
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About This Presentation
Election training for presiding officer and assistant presiding officer
Slide Content
GeneralElection2024
TRAINING
1
for
PresidingOfficers/AsstPresidingOfficers
1
TRAINING
1
for
PresidingOfficers/AsstPresidingOfficers
1
General Elections 2024
Participatinginelectiondutyisnotjustacivic
duty;it’sanopportunitytobetheguardianof
democracy.Yourdedicationensurestheheartbeatof
ournationstaysstrong.EveryVoteyoufacilitateisa
steptothestrengthofourdemocraticfabric.
Matter of Pride & Privilege to work as presiding officer
➢ReadPOHandBook-2023,andchecklist.
➢Followtheprocedureandguidelinesstrictlywithoutany
deviationandactasperECIInstructions.
➢Itisyourprimarydutyandresponsibilitytoensureafree
andfairpollatyourpollingstation.
2
Participatinginelectiondutyisnotjustacivic
duty;it’sanopportunitytobetheguardianof
democracy.Yourdedicationensurestheheartbeatof
ournationstaysstrong.EveryVoteyoufacilitateisa
steptothestrengthofourdemocraticfabric.
Matter of Pride & Privilege to work as presiding officer
➢ReadPOHandBook-2023,andchecklist.
➢Followtheprocedureandguidelinesstrictlywithoutany
deviationandactasperECIInstructions.
➢Itisyourprimarydutyandresponsibilitytoensureafree
andfairpollatyourpollingstation.
2
➢ YouhavebeenappointedasaPresidingOfficerunderthe
provisionsofSection26oftheRepresentationofthePeopleAct,
undertheprovisionsofSection28A,you,alongwithotherofficers
designatedfortheconductofanyelection,shallbedeemedtobe
ondeputationtotheElectionCommission.
➢ Itistherefore,necessarythatyouarefullyconversantwith
thelawandprocedureandtherelevantinstructionsand
directionsoftheCommissioninrelationtotheconductofelection.
➢ Youshouldalsothoroughlyfamiliarizeyourselfwitheachof
thestepstobetakenintheconductofpollatthePollingStation,
andwiththeoperationofEVMwithVVPAT.Aslightmistakeor
lapseorwrongapplicationofthelaworrulesorinadequate
knowledgeofvariousfunctionsoftheEVMwithVVPATmay
vitiatethepollatyourPollingStation.
3
provisionsofSection26oftheRepresentationofthePeopleAct,
undertheprovisionsofSection28A,you,alongwithotherofficers
designatedfortheconductofanyelection,shallbedeemedtobe
ondeputationtotheElectionCommission.
➢ Itistherefore,necessarythatyouarefullyconversantwith
thelawandprocedureandtherelevantinstructionsand
directionsoftheCommissioninrelationtotheconductofelection.
➢ Youshouldalsothoroughlyfamiliarizeyourselfwitheachof
thestepstobetakenintheconductofpollatthePollingStation,
andwiththeoperationofEVMwithVVPAT.Aslightmistakeor
lapseorwrongapplicationofthelaworrulesorinadequate
knowledgeofvariousfunctionsoftheEVMwithVVPATmay
vitiatethepollatyourPollingStation.
3
POLLING PARTY
Fortheconductofpollinsimultaneouselections,the team
willconsistofPresidingOfficerandfivePollingOfficers
POLLING RELATED TRAININGS
•TheReturningOfficerwillarrangetrainingclassesforyouand
thePollingOfficers.YouandthePollingOfficersshouldclear
alldoubtsaboutthedutiesandresponsibilitiesofthePresiding
OfficerandPollingOfficers.
•Oneshouldnottaketrainingclasses/rehearsalslightly.Evenif
youhaveworkedasPresidingOfficerorPollingOfficerinsome
earlierelection,whereEVMwithVVPATwasused,youmust
attendallthetrainingclasses/rehearsals.Theelectionlawand
proceduresareamendedfromtimetotime.Further,itisalways
necessarytorefreshyourmemoryevenifthereisnochangein
thelawandprocedures.
4
Fortheconductofpollinsimultaneouselections,the team
willconsistofPresidingOfficerandfivePollingOfficers
POLLING RELATED TRAININGS
•TheReturningOfficerwillarrangetrainingclassesforyouand
thePollingOfficers.YouandthePollingOfficersshouldclear
alldoubtsaboutthedutiesandresponsibilitiesofthePresiding
OfficerandPollingOfficers.
•Oneshouldnottaketrainingclasses/rehearsalslightly.Evenif
youhaveworkedasPresidingOfficerorPollingOfficerinsome
earlierelection,whereEVMwithVVPATwasused,youmust
attendallthetrainingclasses/rehearsals.Theelectionlawand
proceduresareamendedfromtimetotime.Further,itisalways
necessarytorefreshyourmemoryevenifthereisnochangein
thelawandprocedures.
4
APPLICATION FOR POSTAL BALLOT PAPER
➢PollingOfficersmaybeelectorsinthesameconstituencyin
whichyouarepostedondutyorinsomeotherconstituency.The
DistrictElectionOfficer/ReturningOfficerwillissuetheorder
appointingyouasPresidingOfficerinduplicateandalongwith
thisorder,theDistrictElectionOfficer/ReturningOfficerwillgive
yousufficientnumberofForm12toenableyouandthePolling
OfficerstoapplyforPostalBallotPaper.
5
➢PollingOfficersmaybeelectorsinthesameconstituencyin
whichyouarepostedondutyorinsomeotherconstituency.The
DistrictElectionOfficer/ReturningOfficerwillissuetheorder
appointingyouasPresidingOfficerinduplicateandalongwith
thisorder,theDistrictElectionOfficer/ReturningOfficerwillgive
yousufficientnumberofForm12toenableyouandthePolling
OfficerstoapplyforPostalBallotPaper.
5
.
6
DISTIBUTION CENTRE
➢Arrive at the venue of distribution centre at schedule time
Collect Polling station details from the counters arranged
as per Randomization.
➢Find your designated location, team members and sector officer
Verify the polling material supplied
6
DISTIBUTION CENTRE
➢Arrive at the venue of distribution centre at schedule time
Collect Polling station details from the counters arranged
as per Randomization.
➢Find your designated location, team members and sector officer
Verify the polling material supplied
CHECKING OF EVM AND VVPAT
➢CheckthattheControlUnit(CU),theBallotUnit(BU)
andVVPATaretheoneswhichare meantforuseat
yourPollingStation.
➢Checkthatthe‘CandidateSetSection’ofControlUnit
isdulysealedandtheaddresstagis firmlyattached
thereto.AlsocheckthatthePinkPaperSealonthe
controlunitisintact.
➢CheckthatthebatteryinstalledintheControlUnit
(CU)isfullyoperational.Thismaybe checkedby
settingthePowerSwitchprovidedintherear
compartmentto`ON’position. Afterchecking,the
powerswitchmustbesetto‘OFF’position.
7
➢CheckthattheControlUnit(CU),theBallotUnit(BU)
andVVPATaretheoneswhichare meantforuseat
yourPollingStation.
➢Checkthatthe‘CandidateSetSection’ofControlUnit
isdulysealedandtheaddresstagis firmlyattached
thereto.AlsocheckthatthePinkPaperSealonthe
controlunitisintact.
➢CheckthatthebatteryinstalledintheControlUnit
(CU)isfullyoperational.Thismaybe checkedby
settingthePowerSwitchprovidedintherear
compartmentto`ON’position. Afterchecking,the
powerswitchmustbesetto‘OFF’position.
7
No. of Contesting
Candidate
(Including NOTA)
No. of Ballot Unit
connected to CU
Position on Thumb wheel
03 –16 1 01
17 –32 2 02
33 –48 3 03
….. ….. ….
369 -384 24 24 8
➢ Check that Polling party is NOT TO TEST VVPAT at
the time of dispersal and before mock poll at polling
station under any circumstance, as VVPAT issued to
them are already checked & tested.
➢ Check the Thumbwheel switch setting in M3 EVM’s
Ballot Unit: The thumbwheel switch window is on the
top right side of the Ballot Unit. Note that in M3 EVM,
24 Ballot Units can be connected to Control Unit.
Candidate
(Including NOTA)
No. of Ballot Unit
connected to CU
Position on Thumb wheel
03 –16 1 01
17 –32 2 02
33 –48 3 03
….. ….. ….
369 -384 24 24 8
➢ Check that Polling party is NOT TO TEST VVPAT at
the time of dispersal and before mock poll at polling
station under any circumstance, as VVPAT issued to
them are already checked & tested.
➢ Check the Thumbwheel switch setting in M3 EVM’s
Ballot Unit: The thumbwheel switch window is on the
top right side of the Ballot Unit. Note that in M3 EVM,
24 Ballot Units can be connected to Control Unit.
➢ Ifyoufindanydiscrepancyinthefixingofthe
thumbwheelswitch,immediatelybringittothenotice
ofSectorMagistrate/ReturningOfficer.
➢ Itmustalsobeensuredthattheballotpapersas
fixedontheBallotUnitsareproperlyalignedandthat
thenameandsymbolofeachcandidateisinwithhis
correspondinglampandbuttonandthethicklines
divingthepanelsofthecandidatesontheballotpaper
areinlinewiththecorrespondinggroovesontheballot
Unit.
➢Checkthatthecandidates‘bluebuttonswhichhave
beenunmarkedandarevisibleontheBallotUnitsare
equaltothenumberofcontestingcandidates,andthat
theremainingbuttons,ifany.
9
thumbwheelswitch,immediatelybringittothenotice
ofSectorMagistrate/ReturningOfficer.
➢ Itmustalsobeensuredthattheballotpapersas
fixedontheBallotUnitsareproperlyalignedandthat
thenameandsymbolofeachcandidateisinwithhis
correspondinglampandbuttonandthethicklines
divingthepanelsofthecandidatesontheballotpaper
areinlinewiththecorrespondinggroovesontheballot
Unit.
➢Checkthatthecandidates‘bluebuttonswhichhave
beenunmarkedandarevisibleontheBallotUnitsare
equaltothenumberofcontestingcandidates,andthat
theremainingbuttons,ifany.
9
CHECKINGOFPOLLINGMATERIALS
➢ Checkthattwobigphialsof10ccofindelibleinkwithbrush
havebeenprovidedinthekitandthereissufficientquantityof
inkineachofthetwophialssuppliedtoyousinceinkhastobe
putontheleft-handindexfingerasalinefromthetopofthe
bottomoffirstjointofthefinger.
➢ Ensurethatthestamppadstobeusedforgettingthethumb
impressionofthevoterwhocannotputhis/hersignaturearenot
dry.
➢ Checkthatallthethreecopies(inthecaseofsimultaneous
pollfivecopies)oftherelevantpartoftheelectoralrollare
completeandidenticalineveryrespectand,inparticular,that
therelevantpartgiventoyoupertainstotheareaforwhichthe
PollingStationhasbeensetupandthatitiscompleteinall
respects.
10
➢ Checkthattwobigphialsof10ccofindelibleinkwithbrush
havebeenprovidedinthekitandthereissufficientquantityof
inkineachofthetwophialssuppliedtoyousinceinkhastobe
putontheleft-handindexfingerasalinefromthetopofthe
bottomoffirstjointofthefinger.
➢ Ensurethatthestamppadstobeusedforgettingthethumb
impressionofthevoterwhocannotputhis/hersignaturearenot
dry.
➢ Checkthatallthethreecopies(inthecaseofsimultaneous
pollfivecopies)oftherelevantpartoftheelectoralrollare
completeandidenticalineveryrespectand,inparticular,that
therelevantpartgiventoyoupertainstotheareaforwhichthe
PollingStationhasbeensetupandthatitiscompleteinall
respects.
10
➢TheelectoralrollisdulysignedbyoneoftheAEROs
andonemoreofficial.
➢AcertificatesignedininkbytheRO/AROis
attachedonthetopofonecopyoftherolltobe usedas
markedcopy.(Annexure-4)
➢Checkthatalongwiththemarkedcopyofthe
electoralrollthelistofabsentees,shifted& Dead
(ASD)voters.
➢photocopiesofspecimensignaturesofthe
contestingcandidatesandtheir ElectionAgentsare
also givento you.Thiswillhelp youin verifying
genuinenessof the signaturesofthecandidates/their
ElectionAgentintheappointmentletterofpolling
11
andonemoreofficial.
➢AcertificatesignedininkbytheRO/AROis
attachedonthetopofonecopyoftherolltobe usedas
markedcopy.(Annexure-4)
➢Checkthatalongwiththemarkedcopyofthe
electoralrollthelistofabsentees,shifted& Dead
(ASD)voters.
➢photocopiesofspecimensignaturesofthe
contestingcandidatesandtheir ElectionAgentsare
also givento you.Thiswillhelp youin verifying
genuinenessof the signaturesofthecandidates/their
ElectionAgentintheappointmentletterofpolling
11
PHOTO ELECTORAL ROLLS
•ThelatestPhotoElectoralRolls(PER)isavailableinrespectofyour
constituency.ThePhotoElectoralRollcontainsthephotographsofthe
electorsinadditiontoalltheinformation.Thissimplifiestheprocessof
verificationofelector’sidentityatthePollingStationonthepollday.
Dummy Marked Copy of Electoral Roll
12
•ThelatestPhotoElectoralRolls(PER)isavailableinrespectofyour
constituency.ThePhotoElectoralRollcontainsthephotographsofthe
electorsinadditiontoalltheinformation.Thissimplifiestheprocessof
verificationofelector’sidentityatthePollingStationonthepollday.
Dummy Marked Copy of Electoral Roll
12
•AsperthedirectionsoftheCommissiontheEPICis
usedforidentificationofelectorsatthePolling
Stations.However,aseparateorderwillbeissuedfor
thepurposeofidentificationbymeansofany
alternativedocumentsasprescribedbythe
Commissionforeachelection.
13
usedforidentificationofelectorsatthePolling
Stations.However,aseparateorderwillbeissuedfor
thepurposeofidentificationbymeansofany
alternativedocumentsasprescribedbythe
Commissionforeachelection.
13
DUTIES OF POLLING OFFICERS IN SIMULTANEOUS ELECTION
➢First Polling Officer
He will be in-charge of marked copy of the electoral roll, will identify the electors
by verifying his EPIC or Other Documents Prescribed by the Election Commission.
➢Second polling Officer
He will be in-charge of the indelible ink and voters register. He will first apply the
indelible ink mark on his left-hand index finger and ask him to sign or put thumb
impression in the Voters register (17A).
➢Third Polling Officer
He will be in-charge of the voter’s slip. will prepare two identical Voter slips-one
on White paper and the other on Pink paper and after Examining the finger of the
Voter to ensure that the indelible mark is duly applied and not erased will hand
over both.
➢Fourth Polling Officer
He will be in-charge of the Control Unit for Lok Sabha Election.
➢Fifth Polling Officer
He will be in-charge of the Control Unit for State Assembly Election.
14
➢First Polling Officer
He will be in-charge of marked copy of the electoral roll, will identify the electors
by verifying his EPIC or Other Documents Prescribed by the Election Commission.
➢Second polling Officer
He will be in-charge of the indelible ink and voters register. He will first apply the
indelible ink mark on his left-hand index finger and ask him to sign or put thumb
impression in the Voters register (17A).
➢Third Polling Officer
He will be in-charge of the voter’s slip. will prepare two identical Voter slips-one
on White paper and the other on Pink paper and after Examining the finger of the
Voter to ensure that the indelible mark is duly applied and not erased will hand
over both.
➢Fourth Polling Officer
He will be in-charge of the Control Unit for Lok Sabha Election.
➢Fifth Polling Officer
He will be in-charge of the Control Unit for State Assembly Election.
14
SET UP OF POLLING STATIONS AND SECURITY ARRANGEMENTS
ARRIVAL AT THE POLLING STATION
➢YoushouldbeatthePollingStationadaybeforethepollwithyourpartyas
perinstructionsofDEOorRO.DonotopentheElectronicVotingMachine
andVVPAT.Furtheryoushouldnotacceptthehospitalityofthelocalpeople.
SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION
➢A layout plan of the Polling Station where two (2) sets of EVM and VVPAT
are to be used for simultaneous poll (i.e., for Lok Sabha and VidhanSabha
elections together).
15
ARRIVAL AT THE POLLING STATION
➢YoushouldbeatthePollingStationadaybeforethepollwithyourpartyas
perinstructionsofDEOorRO.DonotopentheElectronicVotingMachine
andVVPAT.Furtheryoushouldnotacceptthehospitalityofthelocalpeople.
SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION
➢A layout plan of the Polling Station where two (2) sets of EVM and VVPAT
are to be used for simultaneous poll (i.e., for Lok Sabha and VidhanSabha
elections together).
15
•There shall be two (2) separate Voting
Compartments –one for keeping the BU(s) and
VVPAT of the Lok Sabha election and the other to
keep the BU(s) and VVPAT of the VidhanSabha
election. A Notice with bold letters on each of the
“Voting Compartments” with the words ‘VOTING
COMPARTMENTS –LOK SABHA ELECTION”along
with YEARand CONSTITUENCY AND “VOTING
COMPARTMENTS –VIDHAN SABHA ELECTION”
shall be pasted on each of the Voting
Compartments.
16
Compartments –one for keeping the BU(s) and
VVPAT of the Lok Sabha election and the other to
keep the BU(s) and VVPAT of the VidhanSabha
election. A Notice with bold letters on each of the
“Voting Compartments” with the words ‘VOTING
COMPARTMENTS –LOK SABHA ELECTION”along
with YEARand CONSTITUENCY AND “VOTING
COMPARTMENTS –VIDHAN SABHA ELECTION”
shall be pasted on each of the Voting
Compartments.
16
DISPLAY OF NOTICE
➢Display prominently outside each Polling
Station:
➢A notice specifying the polling area and the
particulars of electors to be served by the
Polling Station; and
➢A copy of the list of contesting candidates in
Form 7A.
➢Voter Facilitation Posters should be
displayed on the outside wall, near the entrance
of each Polling Station.
➢A printed sample of EVM Ballot Unit pasted
on the Cardboard (real size) dummy ballot
17
➢Display prominently outside each Polling
Station:
➢A notice specifying the polling area and the
particulars of electors to be served by the
Polling Station; and
➢A copy of the list of contesting candidates in
Form 7A.
➢Voter Facilitation Posters should be
displayed on the outside wall, near the entrance
of each Polling Station.
➢A printed sample of EVM Ballot Unit pasted
on the Cardboard (real size) dummy ballot
17
PERSONS ENTITLED TO ENTER THE POLLING STATION
•In addition to the electors assigned to your Polling Station,
only the following persons can be admitted into the Polling
Station:
•Polling Officers:
•Each candidate, his Election Agent and one duly appointed
polling agent of each candidate at a time:
•Media persons authorized by the Commission:
•Public servants on duty in connection with election,
Observers appointed by the Commission:
•Micro observers, Videographers/ photographers/ staff for
webcasting in the case of a critical/sensitive Polling
Station:
•A child in arms accompanying an elector:
•A person accompanying a blind or an in firm voter who
cannot move without help; and
18
•In addition to the electors assigned to your Polling Station,
only the following persons can be admitted into the Polling
Station:
•Polling Officers:
•Each candidate, his Election Agent and one duly appointed
polling agent of each candidate at a time:
•Media persons authorized by the Commission:
•Public servants on duty in connection with election,
Observers appointed by the Commission:
•Micro observers, Videographers/ photographers/ staff for
webcasting in the case of a critical/sensitive Polling
Station:
•A child in arms accompanying an elector:
•A person accompanying a blind or an in firm voter who
cannot move without help; and
18
•Such other persons as you may from time to
time admit for the purpose of identifying voters
or otherwise assisting you intaking the poll.
•As per standing instructions, the Security
personnel accompanying Ministers or political
functionaries, who enter the Polling Station in
their capacity as candidates for elections or as
electors, shall not be allowed entry inside the
Polling Station. They can wait to stand at the
door of the Polling Station but shall not; in any
circumstances do any act amounting to
interference-vice in the conduct of poll
19
time admit for the purpose of identifying voters
or otherwise assisting you intaking the poll.
•As per standing instructions, the Security
personnel accompanying Ministers or political
functionaries, who enter the Polling Station in
their capacity as candidates for elections or as
electors, shall not be allowed entry inside the
Polling Station. They can wait to stand at the
door of the Polling Station but shall not; in any
circumstances do any act amounting to
interference-vice in the conduct of poll
19
QUALIFICATION FOR APPOINTMENT AS POLLING AGENTS
•The Polling Agents, who are appointed by contesting candidates, shall
be ordinarily resident and electors in the same polling booth or same
Assembly Constituency.
PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
•Everypollingagentmustproducebeforeyoutheappointmentletter
inForm-10bywhichthecandidateorhisElectionAgenthas
appointedhimToensurenotmorethanonePollingAgentorrelieving
agentofaparticularcandidateremainspresentinsidethePolling
Stationatanygivenpointoftime,POshallissueEntryPass
(Annexure-12)infavorofthepollingagentofeachcandidateand
maintainarecordofentrypassesasprescribedintheformatas
enclosedin(Annexure-13).
ATTENDANCE OFPOLLINGAGENTS
•ThePollingAgentsofthecandidatesshouldbeaskedtoreach
thePollingStationatleast90minutesbeforecommencement.
•Thelawdoesnotspecifyanytimelimitfortheappointmentof
PollingAgentsandevenifapollingagentturnsuplateata
PollingStation,heshouldbeallowedtoparticipateinthe
furtherproceedingsatthePollingStation.
20
•The Polling Agents, who are appointed by contesting candidates, shall
be ordinarily resident and electors in the same polling booth or same
Assembly Constituency.
PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
•Everypollingagentmustproducebeforeyoutheappointmentletter
inForm-10bywhichthecandidateorhisElectionAgenthas
appointedhimToensurenotmorethanonePollingAgentorrelieving
agentofaparticularcandidateremainspresentinsidethePolling
Stationatanygivenpointoftime,POshallissueEntryPass
(Annexure-12)infavorofthepollingagentofeachcandidateand
maintainarecordofentrypassesasprescribedintheformatas
enclosedin(Annexure-13).
ATTENDANCE OFPOLLINGAGENTS
•ThePollingAgentsofthecandidatesshouldbeaskedtoreach
thePollingStationatleast90minutesbeforecommencement.
•Thelawdoesnotspecifyanytimelimitfortheappointmentof
PollingAgentsandevenifapollingagentturnsuplateata
PollingStation,heshouldbeallowedtoparticipateinthe
furtherproceedingsatthePollingStation.
20
PASSES FOR POLLING AGENTS
•Give every polling agent, who is admitted into the Polling Station.
SEATING ARRANGEMENT OF POLLING AGENTS IN THE POLLING STATION
➢The set-up of Polling Station should be made in such a way that
the Polling Agents are seated inside the Polling Stations so that
they may see the face of an elector as and when he enters the
Polling Station.
➢According to the latest instructions of the Commission, the
seating order at the Polling Station for the Polling Agents of
candidates shall be guided by the following categories of
priorities, namely:-
•Candidates of recognized National Parties.
•Candidates of recognized State Parties.
•Candidates of recognized State Parties of other States who have
been permitted to use their reserved symbols in the
constituency.
•Candidates of Registered Unrecognized Parties; and
•Independent Candidates.
21
•Give every polling agent, who is admitted into the Polling Station.
SEATING ARRANGEMENT OF POLLING AGENTS IN THE POLLING STATION
➢The set-up of Polling Station should be made in such a way that
the Polling Agents are seated inside the Polling Stations so that
they may see the face of an elector as and when he enters the
Polling Station.
➢According to the latest instructions of the Commission, the
seating order at the Polling Station for the Polling Agents of
candidates shall be guided by the following categories of
priorities, namely:-
•Candidates of recognized National Parties.
•Candidates of recognized State Parties.
•Candidates of recognized State Parties of other States who have
been permitted to use their reserved symbols in the
constituency.
•Candidates of Registered Unrecognized Parties; and
•Independent Candidates.
21
USE OF WEBCASTING AT POLLING STATION
➢In order to bring transparency and efficiency in the conduct of elections, the
Commission has directed that webcasting be effectively used for poll day
monitoring.
➢During webcasting in Polling Stations, the camera should be placed in such a
manner that it captures clear visibility of the following:
•Voters in queue
•Process of Identification of voters by Polling Officer.
•Application of indelible ink on finger.
•Initialization of Control Unit by Presiding Officer after satisfactory
identification of voter.
•Voters visit to Ballot Unit for casting vote wherein camera should not cover
face of Ballot Unit so that voter secrecy is preserved under all conditions.
•There shall be webcasting in all critical Polling Stations and Polling Stations
in vulnerable areas or at least 50% of total Polling Stations including
auxiliary Polling Stations whichever is higher.
•There should also be a bold display of the message “YOU ARE UNDER
WEBCAMERA/CCTV SURVIELLANCE” at the Polling Station.
22
➢In order to bring transparency and efficiency in the conduct of elections, the
Commission has directed that webcasting be effectively used for poll day
monitoring.
➢During webcasting in Polling Stations, the camera should be placed in such a
manner that it captures clear visibility of the following:
•Voters in queue
•Process of Identification of voters by Polling Officer.
•Application of indelible ink on finger.
•Initialization of Control Unit by Presiding Officer after satisfactory
identification of voter.
•Voters visit to Ballot Unit for casting vote wherein camera should not cover
face of Ballot Unit so that voter secrecy is preserved under all conditions.
•There shall be webcasting in all critical Polling Stations and Polling Stations
in vulnerable areas or at least 50% of total Polling Stations including
auxiliary Polling Stations whichever is higher.
•There should also be a bold display of the message “YOU ARE UNDER
WEBCAMERA/CCTV SURVIELLANCE” at the Polling Station.
22
MICRO OBSERVERS
Micro Observers, are appointed directly be working under
the control and supervision of the general observer. He
must assess the preparedness for the poll and during the
poll day he would regularly note down the important
points on the pre-printed Proforma, but in no case the
micro-observer will act as Presiding Officer or the Polling
Officer or give any directions to them. His task is to
observe that election process is being carried out in a free
and fair manner and there is no vitiation of any kind.
23
Micro Observers, are appointed directly be working under
the control and supervision of the general observer. He
must assess the preparedness for the poll and during the
poll day he would regularly note down the important
points on the pre-printed Proforma, but in no case the
micro-observer will act as Presiding Officer or the Polling
Officer or give any directions to them. His task is to
observe that election process is being carried out in a free
and fair manner and there is no vitiation of any kind.
23
SETTING AND PREPARATION OF EVM AND VVPAT
24
An EVM consists of two units, namely, Control Unit (CU) and Ballot Unit (BU).
➢Ballot Unit (BU): Ballot unit has a provision for display of the ballot paper
containing the particulars of the election, the serial numbers and names and
photograph of contesting candidates and the symbols respectively allotted to
them. There is a blue button against the name of each candidate. By pressing this
blue button, the voter can record his vote in favour of the candidate of his choice.
24
An EVM consists of two units, namely, Control Unit (CU) and Ballot Unit (BU).
➢Ballot Unit (BU): Ballot unit has a provision for display of the ballot paper
containing the particulars of the election, the serial numbers and names and
photograph of contesting candidates and the symbols respectively allotted to
them. There is a blue button against the name of each candidate. By pressing this
blue button, the voter can record his vote in favour of the candidate of his choice.
➢ControlUnit(CU):OneControlUnitcanrecordthevotespolleduptoa
maximumof384candidatesincludingNOTA.Forthispurpose,twentyfour
BallotUnitslinkedtogetherareconnectedwithoneControlUnit.Onthetop
mostportionoftheControlUnit,thereisprovisionfordisplayingThis
portioniscalled‘DisplaySection’Thisbuttoniscalledthe‘Cand.Set’button
unitcontainingthesetwocompartmentsiscalledthe‘CandidateSetSection’.
BelowtheCandidatesetsectionisthe‘ResultSection’oftheControlUnit
VOTERVERIFIABLEPAPERAUDITTRAIL(VVPAT)
itisanindependentprintersystemattachedwiththeElectronicVotingMachines(EVM)
thatallowsthevoterstoverifythattheirvotesarecast.Whenavoteiscastbypressing
thebuttononBallotUnit(BU),aslipisprintedbytheVVPATprintercontainingthe
serialnumber,nameandsymbolofthecandidate.
➢VVPATsystemwithcarryingcaseconsistsoffollowinglistofitem:
•VVPATunitwithconnectingcable.
•BatteryPack.
•PaperRoll(Thepaperrollisalreadyloadedinthepaperrollcompartmentwithin
theVVPATunitandsealedwithAddressTagsbyReturningOfficer)
25
maximumof384candidatesincludingNOTA.Forthispurpose,twentyfour
BallotUnitslinkedtogetherareconnectedwithoneControlUnit.Onthetop
mostportionoftheControlUnit,thereisprovisionfordisplayingThis
portioniscalled‘DisplaySection’Thisbuttoniscalledthe‘Cand.Set’button
unitcontainingthesetwocompartmentsiscalledthe‘CandidateSetSection’.
BelowtheCandidatesetsectionisthe‘ResultSection’oftheControlUnit
VOTERVERIFIABLEPAPERAUDITTRAIL(VVPAT)
itisanindependentprintersystemattachedwiththeElectronicVotingMachines(EVM)
thatallowsthevoterstoverifythattheirvotesarecast.Whenavoteiscastbypressing
thebuttononBallotUnit(BU),aslipisprintedbytheVVPATprintercontainingthe
serialnumber,nameandsymbolofthecandidate.
➢VVPATsystemwithcarryingcaseconsistsoffollowinglistofitem:
•VVPATunitwithconnectingcable.
•BatteryPack.
•PaperRoll(Thepaperrollisalreadyloadedinthepaperrollcompartmentwithin
theVVPATunitandsealedwithAddressTagsbyReturningOfficer)
25
SETTING UP OF EVM AND VVPAT BEFORE MOCK POLL AND
CONDUCT OF MOCK POLL
➢CONNECTING BU, CU AND VVPAT BEFORE MOCK POLL:
•Mock poll is to be started 90 minutes before the time fixed for the
commencement of poll.
•Before starting the mock poll, place the Ballot Unit (s) and VVPAT in the
Voting Compartment and Control Unit on the Table of CU-in-
Charge/Presiding Officer. VVPAT should be placed to the left side of the 1
st
Ballot Unit.
•Before connecting BU, CU and VVPAT, it must be ensured that the ON/OFF
Switch of the CU is in OFF position.
•Plug the interconnecting cable of the VVPAT into the socket provided for the
purpose in the rear compartment of the Control Unit.
•Plug the interconnecting cable of the first BU into the socket provided for the
purpose in the rear compartment of the VVPAT. Where the number of contesting
candidates exceeds 16 (including NOTA), more than one Ballot Unit, depending
upon the actual number of contesting candidates, are to be used.
26
CONDUCT OF MOCK POLL
➢CONNECTING BU, CU AND VVPAT BEFORE MOCK POLL:
•Mock poll is to be started 90 minutes before the time fixed for the
commencement of poll.
•Before starting the mock poll, place the Ballot Unit (s) and VVPAT in the
Voting Compartment and Control Unit on the Table of CU-in-
Charge/Presiding Officer. VVPAT should be placed to the left side of the 1
st
Ballot Unit.
•Before connecting BU, CU and VVPAT, it must be ensured that the ON/OFF
Switch of the CU is in OFF position.
•Plug the interconnecting cable of the VVPAT into the socket provided for the
purpose in the rear compartment of the Control Unit.
•Plug the interconnecting cable of the first BU into the socket provided for the
purpose in the rear compartment of the VVPAT. Where the number of contesting
candidates exceeds 16 (including NOTA), more than one Ballot Unit, depending
upon the actual number of contesting candidates, are to be used.
26
•The first Ballot Unit alone will be plugged into the VVPAT.
•Route the interconnecting cable of BU/VVPAT in such a way that it
does not obstruct the movement of voters inside the Polling
Station and they do not tread or trip over.
•Tap the connecting wires of BU, CU and VVPAT to the leg of the
table with “Transparent Adhesive Tape” of half inch width in such
a manner that the wires do not hang in the air so that the load of
hanging wire does not impact the connecting switch of the BU and
VVPAT.
•Unlock the paper roll knob (vertical position) of VVPAT, before
switching ON the CU.
27
•Route the interconnecting cable of BU/VVPAT in such a way that it
does not obstruct the movement of voters inside the Polling
Station and they do not tread or trip over.
•Tap the connecting wires of BU, CU and VVPAT to the leg of the
table with “Transparent Adhesive Tape” of half inch width in such
a manner that the wires do not hang in the air so that the load of
hanging wire does not impact the connecting switch of the BU and
VVPAT.
•Unlock the paper roll knob (vertical position) of VVPAT, before
switching ON the CU.
27
28
CONDUCT OF MOCK POLL
➢Mockpollshallbestarted90Minutesbeforethescheduled
hourofcommencementofpoll.PollingAgentsofatleasttwo
candidatesshouldbepresentatthetimeofMockPoll.
➢However,ifPollingAgentsofatleasttwocandidatesarenot
present,thePresidingOfficermaywaitfor15moreminutes
beforestartingthemockpollandiftheagentsstilldonotcome
PresidingOfficershouldgoaheadandstartmockpoll.Insuch
case,thereshouldbespecificmentioninthePart-I(MockPoll
Certificate)ofPresidingOfficer’Report[Annexure-5]onthis
aspect.
➢EnsurethepaperrollknobofVVPATisunlocked(vertical
position),beforeswitchingONtheCU.
29
➢Mockpollshallbestarted90Minutesbeforethescheduled
hourofcommencementofpoll.PollingAgentsofatleasttwo
candidatesshouldbepresentatthetimeofMockPoll.
➢However,ifPollingAgentsofatleasttwocandidatesarenot
present,thePresidingOfficermaywaitfor15moreminutes
beforestartingthemockpollandiftheagentsstilldonotcome
PresidingOfficershouldgoaheadandstartmockpoll.Insuch
case,thereshouldbespecificmentioninthePart-I(MockPoll
Certificate)ofPresidingOfficer’Report[Annexure-5]onthis
aspect.
➢EnsurethepaperrollknobofVVPATisunlocked(vertical
position),beforeswitchingONtheCU.
29
➢DEMONSTRATION OF‘CLEARING’OFEVMANDVVPATBEFORE
STARTINGMOCKPOLL:Beforecommencingthemockpoll,youhavetosatisfy
notonlyyourselfbutalsoallPollingAgents.
•Forsuchsatisfaction,youshouldfirstshowtoallpresentPollingAgentthat
allcountshavebeensettoZERObypressingthe‘Clear’button.
•When the ‘Clear’ button is pressed, the Display Panels on the Control Unit
will start displaying the following information sequentially.
30
STARTINGMOCKPOLL:Beforecommencingthemockpoll,youhavetosatisfy
notonlyyourselfbutalsoallPollingAgents.
•Forsuchsatisfaction,youshouldfirstshowtoallpresentPollingAgentthat
allcountshavebeensettoZERObypressingthe‘Clear’button.
•When the ‘Clear’ button is pressed, the Display Panels on the Control Unit
will start displaying the following information sequentially.
30
Note:
➢Ifonpressing‘Clear’button,thedisplaypanelsdisplayINVALID,itmeans
thatsomeoftheearlieroperationsneededforclearingthemachinehavenot
beenperformed.Toclearthemachine,ensurethatBallotUnits,VVPATand
ControlUnithavebeenproperlylinked.Press‘Close’buttonandthereafter
press‘Result’button.Nowpressthe‘Clear’button,thedisplaypanelswill
startdisplayingtheinformationasindicatedabove.
PROCEDURE TOBEFOLLWEDTOCONDUCTMOCKPOLL:
➢OnePollingOfficershouldbepresentintheVotingCompartmentalongwith
thepollingagentstowatchoperationsontheBallotUnit(s)andtheballot
slipsprintedbyetheVVPAT.ThispollingOfficerwillkeeparecordofthe
votescast.
➢Themockpollshouldbeconductedwiththepollingagentsvotingatrandom
foreachofthecontestingcandidates.Atotalofatleast50votesshouldbe
polledinthemockpoll.ThepollingOfficerspresentintheVoting
Compartmentshouldensurethatvotesarerecordedforeachofthe
contestingcandidatesincludingNOTA.Themockpoll,PresidingOfficerwill
ascertaintheresultintheCU,tallyitwithmanualrecordsandtheVVPAT
paperslipsinthepresenceofthepollingagentsandconfirmthattheresults
tallyforeachcandidate.
31
➢Ifonpressing‘Clear’button,thedisplaypanelsdisplayINVALID,itmeans
thatsomeoftheearlieroperationsneededforclearingthemachinehavenot
beenperformed.Toclearthemachine,ensurethatBallotUnits,VVPATand
ControlUnithavebeenproperlylinked.Press‘Close’buttonandthereafter
press‘Result’button.Nowpressthe‘Clear’button,thedisplaypanelswill
startdisplayingtheinformationasindicatedabove.
PROCEDURE TOBEFOLLWEDTOCONDUCTMOCKPOLL:
➢OnePollingOfficershouldbepresentintheVotingCompartmentalongwith
thepollingagentstowatchoperationsontheBallotUnit(s)andtheballot
slipsprintedbyetheVVPAT.ThispollingOfficerwillkeeparecordofthe
votescast.
➢Themockpollshouldbeconductedwiththepollingagentsvotingatrandom
foreachofthecontestingcandidates.Atotalofatleast50votesshouldbe
polledinthemockpoll.ThepollingOfficerspresentintheVoting
Compartmentshouldensurethatvotesarerecordedforeachofthe
contestingcandidatesincludingNOTA.Themockpoll,PresidingOfficerwill
ascertaintheresultintheCU,tallyitwithmanualrecordsandtheVVPAT
paperslipsinthepresenceofthepollingagentsandconfirmthattheresults
tallyforeachcandidate.
31
➢At least 50 numbers of votes must be cast with one vote for every
unmasked button.
➢Nowpressthebuttonmarked‘Result’intheResultSection.On
thatbuttonbeingpressed,theDisplayPanelwillstartshowing
theResult.
➢Afterthemockpoll,ascertaintheresultinControlUnitinthe
presenceofPollingAgentsandtallyitwiththemanualrecord.
RemoveallmockpollslipsfromtheVVPATdropboxand
matchitwithCUresultandconfirmthattheresulttallieswith
thevotespolledinrespectofeachcandidate.Themockpollslips
removedfromtheVVPATdropboxwillalsoincludeslipsofthe
self-testreports,whichareeasilyidentifiable,asthetestreport
slipsdonothaveeitherthenameorthesymbolofany.These
self-testreportslipsaretobepreservedalongwiththeVVPAT
mockpollslipsaspartoftherecord,buttheseshouldnotbe
counted.
32
unmasked button.
➢Nowpressthebuttonmarked‘Result’intheResultSection.On
thatbuttonbeingpressed,theDisplayPanelwillstartshowing
theResult.
➢Afterthemockpoll,ascertaintheresultinControlUnitinthe
presenceofPollingAgentsandtallyitwiththemanualrecord.
RemoveallmockpollslipsfromtheVVPATdropboxand
matchitwithCUresultandconfirmthattheresulttallieswith
thevotespolledinrespectofeachcandidate.Themockpollslips
removedfromtheVVPATdropboxwillalsoincludeslipsofthe
self-testreports,whichareeasilyidentifiable,asthetestreport
slipsdonothaveeitherthenameorthesymbolofany.These
self-testreportslipsaretobepreservedalongwiththeVVPAT
mockpollslipsaspartoftherecord,buttheseshouldnotbe
counted.
32
•Next,pressthe‘Clear’buttonofControlUnittocleartheaccountofvotes
recordedduringthemockvoting.Onpressingthe‘Clear’button,allcounts
intheDisplayPanelwillshowZERO.Also,thepaperslipsinVVPAT.
ThePresidingOfficersshallensurethatthedataofthemockpollisdeleted
fromControlUnit(CU)andmockpollslipshavebeenremovedfromthe
VVPATdropbox,withoutfail,beforetheactualpollstarts.Thisisavery
criticalstep.
•PreparethePart-I(MockPollCertificate)ofPresidingOfficer’sReport.
ThePresidingOfficersshallmentionthenamesofthePollingAgentsandthe
candidates(andtheirpartyaffiliations),whomtheyrepresentandalso
obtaintheirsignaturesonthecompletionofmockpollonthecertificatePart-
I(MockPollCertificate)ofPresidingOfficer’sReport.OtherPollingOfficers
shallwitnessthemockpollprocessandalsocertifythePart-I(MockPoll
Certificate)ofPresidingOfficer’sReportthatmockpollvoteserasedfrom
theCUandmockpollVVPATslipsremovedfromtheVVPATbeforestartof
actualpoll.
33
recordedduringthemockvoting.Onpressingthe‘Clear’button,allcounts
intheDisplayPanelwillshowZERO.Also,thepaperslipsinVVPAT.
ThePresidingOfficersshallensurethatthedataofthemockpollisdeleted
fromControlUnit(CU)andmockpollslipshavebeenremovedfromthe
VVPATdropbox,withoutfail,beforetheactualpollstarts.Thisisavery
criticalstep.
•PreparethePart-I(MockPollCertificate)ofPresidingOfficer’sReport.
ThePresidingOfficersshallmentionthenamesofthePollingAgentsandthe
candidates(andtheirpartyaffiliations),whomtheyrepresentandalso
obtaintheirsignaturesonthecompletionofmockpollonthecertificatePart-
I(MockPollCertificate)ofPresidingOfficer’sReport.OtherPollingOfficers
shallwitnessthemockpollprocessandalsocertifythePart-I(MockPoll
Certificate)ofPresidingOfficer’sReportthatmockpollvoteserasedfrom
theCUandmockpollVVPATslipsremovedfromtheVVPATbeforestartof
actualpoll.
33
PROCEDURE TO STORE MOCK POLLED VVPAT SLIPS :
•ThemockpollVVPATpaperslipsshouldbestampedontheirbacksidewith
rubberstamphavinginscription“MOCKPOLLSLIP”,thereafterthese
mockpollVVPATpaperslipsshallbekeptinanenvelopemadeofthick
blackpaperandsealedwiththesealofthePresidingOfficer
•ThePresidingOfficerandPollingAgentsmustputtheirsignaturesonthe
envelope.ThenumberandnameofthePollingStation,numberandnameof
AssemblyConstituency,dateofpollandthewords“VVPATpaperslipsof
MockPoll”shallbewrittenontheenvelope.
Note:
•IncaseofmockpolldoneduringactualpollduetoreplacementoftheEVM-
VVPATset,“VVPATpaperslipspertainingtomockpollconductedincaseof
replacementofwholesetofEVM-VVPAT”shallbewrittenontheenvelope.
•ThePresidingOfficerandPollingAgentsmustputtheirsignaturesonthepink
papersealandkeeptheblackenvelopalongwithotherdocumentsrelatingto
elections.
34
•ThemockpollVVPATpaperslipsshouldbestampedontheirbacksidewith
rubberstamphavinginscription“MOCKPOLLSLIP”,thereafterthese
mockpollVVPATpaperslipsshallbekeptinanenvelopemadeofthick
blackpaperandsealedwiththesealofthePresidingOfficer
•ThePresidingOfficerandPollingAgentsmustputtheirsignaturesonthe
envelope.ThenumberandnameofthePollingStation,numberandnameof
AssemblyConstituency,dateofpollandthewords“VVPATpaperslipsof
MockPoll”shallbewrittenontheenvelope.
Note:
•IncaseofmockpolldoneduringactualpollduetoreplacementoftheEVM-
VVPATset,“VVPATpaperslipspertainingtomockpollconductedincaseof
replacementofwholesetofEVM-VVPAT”shallbewrittenontheenvelope.
•ThePresidingOfficerandPollingAgentsmustputtheirsignaturesonthepink
papersealandkeeptheblackenvelopalongwithotherdocumentsrelatingto
elections.
34
SEALING CONTROL UNIT AND VVPAT AFTER COMPLETION OF MOCK POLL
AND BEFORE STARING ACTUAL POLL
After mock poll and clearing mock poll data, switch off the Control Unit for sealing
Result Section of the CU.
➢Sealing of the Result Section of the Control Unit with Green Paper Seal, Special Tag
and Address tag:
•GREEN PAPER SEAL
ThemodifiedGreenePaperSealisnowprovidedwithself-adhesivestickersatbothends
onwhitesideandmarkedas“A”and“B”.SincethemodifiedGreenpaperSealwill
haveself-adhesioncapability,outerpaperstripsealwillbotberequiredforsealingthe
controlunit.
35
AND BEFORE STARING ACTUAL POLL
After mock poll and clearing mock poll data, switch off the Control Unit for sealing
Result Section of the CU.
➢Sealing of the Result Section of the Control Unit with Green Paper Seal, Special Tag
and Address tag:
•GREEN PAPER SEAL
ThemodifiedGreenePaperSealisnowprovidedwithself-adhesivestickersatbothends
onwhitesideandmarkedas“A”and“B”.SincethemodifiedGreenpaperSealwill
haveself-adhesioncapability,outerpaperstripsealwillbotberequiredforsealingthe
controlunit.
35
•Thereisaframeprovidedforfixingthepapersealon
theinnersideofthedooroftheinnercompartment
oftheresultsectionoftheControlUnit.Beforethe
greenpapersealisfixedintheframeprovidedforthe
purposeontheinnersideyoushouldaffixyour
signatureinfullimmediatelybelowtheserialnumber
ofthepaperseal.Itshallalsobegetsignedbysuch
thecandidatesortheirpollingagents.
36
theinnersideofthedooroftheinnercompartment
oftheresultsectionoftheControlUnit.Beforethe
greenpapersealisfixedintheframeprovidedforthe
purposeontheinnersideyoushouldaffixyour
signatureinfullimmediatelybelowtheserialnumber
ofthepaperseal.Itshallalsobegetsignedbysuch
thecandidatesortheirpollingagents.
36
•InserttheGreenpaperSealintheframeproviding
foritontheinnersideofthedoorofResultSection
insuchawaythattheGreenColorMarkonwhite
sideofsealcomesontopoftheResultbuttonand
theredColorMarkonthetopofthePrintbutton.
Thenclosethedoorinsuchamannerthatthetwo
endsofthepapersealprojectoutwardsfromthe
sideofthesidesoftheinnercompartment.
•AfterinsertingtheGreenpaperSeal,theinnerdoor
abovetheresultbuttonsshallbeclosed.BothGreen
andRedColorshouldbevisiblethroughthe
windowsoftheinnerdoorafteritisclosed.
37
foritontheinnersideofthedoorofResultSection
insuchawaythattheGreenColorMarkonwhite
sideofsealcomesontopoftheResultbuttonand
theredColorMarkonthetopofthePrintbutton.
Thenclosethedoorinsuchamannerthatthetwo
endsofthepapersealprojectoutwardsfromthe
sideofthesidesoftheinnercompartment.
•AfterinsertingtheGreenpaperSeal,theinnerdoor
abovetheresultbuttonsshallbeclosed.BothGreen
andRedColorshouldbevisiblethroughthe
windowsoftheinnerdoorafteritisclosed.
37
SPECIAL TAG: The Special Tag, made of a thick card, is used
to seal the inner compartment of the result section of the
CU (Control Unit) of the EVM.
38
to seal the inner compartment of the result section of the
CU (Control Unit) of the EVM.
38
•ThereisawideslotInthemid-partoftheSpecial
Tag,toallowthe“CLOSE”buttontobebothvisible
andoperabletogether,oncetheSpecialtagisfixed
inthecompartmentoftheresultsection.
•YoumustnotedowntheserialnumberoftheCU
upontheSpecialTag,beforeitisusedforthe
sealingpurpose.
•YoumustsignontheBACKoftheSpecialTagafter
notingdowntheSerialNumberoftheCUon.You
mustadvisethecontestingcandidates/Polling
Agents,presentinsidethePollingStation,tosign
ontheBACKoftheSpecialTag.
39
Tag,toallowthe“CLOSE”buttontobebothvisible
andoperabletogether,oncetheSpecialtagisfixed
inthecompartmentoftheresultsection.
•YoumustnotedowntheserialnumberoftheCU
upontheSpecialTag,beforeitisusedforthe
sealingpurpose.
•YoumustsignontheBACKoftheSpecialTagafter
notingdowntheSerialNumberoftheCUon.You
mustadvisethecontestingcandidates/Polling
Agents,presentinsidethePollingStation,tosign
ontheBACKoftheSpecialTag.
39
•AfterfixingtheSpecialTag,closetheouterdoorof
theResultSectionensuringthatthelooseendsof
theGreenPaperSealprotrudeoutboththesideof
theclosedouterdoor.
•Thewaxpaperfrom‘A’sideoftheModifiedGreen
papershouldberemovedandthe‘A’sideshallbe
pastedontheouterdooroftheResultSection.
40
theResultSectionensuringthatthelooseendsof
theGreenPaperSealprotrudeoutboththesideof
theclosedouterdoor.
•Thewaxpaperfrom‘A’sideoftheModifiedGreen
papershouldberemovedandthe‘A’sideshallbe
pastedontheouterdooroftheResultSection.
40
•Thewaxpaperfrom‘B’sideoftheModified
Greenpapershouldberemovedandthe‘A’
sideshallbepastedontopoftheunderlying
‘A’sideoftheModifiedGreenpapersealin
suchawaythattheserialno.ofthesealis
visibleonthetop.
41
Greenpapershouldberemovedandthe‘A’
sideshallbepastedontopoftheunderlying
‘A’sideoftheModifiedGreenpapersealin
suchawaythattheserialno.ofthesealis
visibleonthetop.
41
Sealing of drop box of VVPAT with thread
using Address Tag.
•ThelowerpartoftheVVPATtheDropBox,is
sealedwiththethreadandtheAddressTag
beforetheactualpollcommences.Ensureto
removeallmockpollslipsfromtheDropBox
beforesealingit.
42
using Address Tag.
•ThelowerpartoftheVVPATtheDropBox,is
sealedwiththethreadandtheAddressTag
beforetheactualpollcommences.Ensureto
removeallmockpollslipsfromtheDropBox
beforesealingit.
42
EVMANDVVPATREADYFORACTUALPOLL:
TheEVMandVVPATcombinationisnowreadyin
everyrespect,tobeusedfortheactualpoll.
•IncasetheCUorBUorVVPATdoesnotwork
properlyduringmockpoll,replacetherespective
unitonly.
•IncasetheCUortheBUdoesnotworkproperly
duringactualpoll,replaceentiresetofCU,BUand
VVPAT.Insuchcaseonlyonevotetoeach
contestingcandidateincludingNOTAintheMock
Poll
•IncasetheVVPATdoesnotworkproperlyduring
actualpoll,replaceonlyVVPAT.NOMOCKPOLLis
requiredincaseofreplacementofVVPATonly.
43
TheEVMandVVPATcombinationisnowreadyin
everyrespect,tobeusedfortheactualpoll.
•IncasetheCUorBUorVVPATdoesnotwork
properlyduringmockpoll,replacetherespective
unitonly.
•IncasetheCUortheBUdoesnotworkproperly
duringactualpoll,replaceentiresetofCU,BUand
VVPAT.Insuchcaseonlyonevotetoeach
contestingcandidateincludingNOTAintheMock
Poll
•IncasetheVVPATdoesnotworkproperlyduring
actualpoll,replaceonlyVVPAT.NOMOCKPOLLis
requiredincaseofreplacementofVVPATonly.
43
CRITICAL MISTAKES
•Not Pressing the CLOSE button of CU after mock-poll.
•Not matching the mock-poll result of the CU with the
VVPAT Paper Slips.
•Not removing the mock-poll Paper slips from VVPAT.
•Non-deletion of mock-poll data from the Control Unit.
•Positioning the VVPAT under direct light falling on it.
•Positioning the VVPAT near an open window.
44
•Not Pressing the CLOSE button of CU after mock-poll.
•Not matching the mock-poll result of the CU with the
VVPAT Paper Slips.
•Not removing the mock-poll Paper slips from VVPAT.
•Non-deletion of mock-poll data from the Control Unit.
•Positioning the VVPAT under direct light falling on it.
•Positioning the VVPAT near an open window.
44
ACCOUNTOFPAPERSEALS
•Youshouldkeepacorrectaccountofthe
greenpapersealssuppliedtoyouforuseat
thePollingStationandthegreenpaper
sealsactuallyusedbyyouforsealingand
securingtheControlUnit.Suchaccount
shallbemaintainedbyyouintheform
specificallyprescribedforthepurposevide
Item10ofPartIofForm17C.
45
•Youshouldkeepacorrectaccountofthe
greenpapersealssuppliedtoyouforuseat
thePollingStationandthegreenpaper
sealsactuallyusedbyyouforsealingand
securingtheControlUnit.Suchaccount
shallbemaintainedbyyouintheform
specificallyprescribedforthepurposevide
Item10ofPartIofForm17C.
45
Replacement of EVM/VVPAT during or before Actual Poll
46
46
POLLING PROCEDURE
ENFORCEMENT OFELECTIONLAWINANDAROUNDPOLLING
STATION
➢IMPARTIALITYANDMAINTENANCE OFDECORUM
Youmusttreatallpoliticalpartiesandcontesting
candidates(includingtheindependentcandidates)onan
equalfooting.Youmustdecideanypointofdisputethat
arisesinafairandjustmanner
➢BANONCANVASSING
Canvassingwithin100m’ts(onehundredmeters)ofthe
PollingStationisanelectoraloffence.Anypersonwho
indulgesinsuchanactivity,maybearrestedwithout
warrant,andmayfurtherbeprosecutedunderSection130
oftheRepresentationofthePeopleAct,1951
47
ENFORCEMENT OFELECTIONLAWINANDAROUNDPOLLING
STATION
➢IMPARTIALITYANDMAINTENANCE OFDECORUM
Youmusttreatallpoliticalpartiesandcontesting
candidates(includingtheindependentcandidates)onan
equalfooting.Youmustdecideanypointofdisputethat
arisesinafairandjustmanner
➢BANONCANVASSING
Canvassingwithin100m’ts(onehundredmeters)ofthe
PollingStationisanelectoraloffence.Anypersonwho
indulgesinsuchanactivity,maybearrestedwithout
warrant,andmayfurtherbeprosecutedunderSection130
oftheRepresentationofthePeopleAct,1951
47
➢CANDIDATE ELECTION BOOTH
ContestingCandidatesareallowedtoputuptheirelection
booths,beyondadistanceof200metersfromthePolling
Stationwithonetableandtwochairsandanumbrellaor
apieceoftarpaulinovertheirheadtoprotectthemfrom
sun/rain.
➢REMOVAL OFTROUBLEMAKERS
Apersonmisbehavingornotobeyingyourdirections(in
lightofthelawinforce)incourseofthepoll,maybe
removedfromthePollingStationwiththehelpofthe
policeorpersonsaurthorisedbyyouforthepurpose.
48
ContestingCandidatesareallowedtoputuptheirelection
booths,beyondadistanceof200metersfromthePolling
Stationwithonetableandtwochairsandanumbrellaor
apieceoftarpaulinovertheirheadtoprotectthemfrom
sun/rain.
➢REMOVAL OFTROUBLEMAKERS
Apersonmisbehavingornotobeyingyourdirections(in
lightofthelawinforce)incourseofthepoll,maybe
removedfromthePollingStationwiththehelpofthe
policeorpersonsaurthorisedbyyouforthepurpose.
48
➢ILLEGALHIRINGOFVEHICLESFORTHE
CONVEYANCE OFVOTERS
Ifyouareinformedbyacomplainantaboutthe
conveyanceofelectorsfromtheirhomestothePolling
Stationbyuseofameansoftransportonbehalfofa
contestingcandidate,youmust forwardthis
complainttotheconcernedSub-DivisionalMagistrate
throughyourZonal/SectorMagistrate.
➢REMOVAL OFVOTINGMACHINE AND/OR OTHER
POLLINGMATERIALS FROMPollingStationTOBE
ANOFFENCE
•Anyperson,whoatanyelectionfraudulentlyorinan
unauthorizedwaytakesorattemptstotakeavotingmachineout
ofaPollingStationorwillfullyadsorabetsthedoingofanysuch
act,commitsacognizableoffencepunishablewithimprisonment
uptooneyearorwithfineuptofivehundredrupeesorwith
both.InthisconnectionSection135oftheRepresentationofthe
PeopleAct,1951readwithExplanationtoSection61Aofthesaid
Actmaybereferredto. 49
CONVEYANCE OFVOTERS
Ifyouareinformedbyacomplainantaboutthe
conveyanceofelectorsfromtheirhomestothePolling
Stationbyuseofameansoftransportonbehalfofa
contestingcandidate,youmust forwardthis
complainttotheconcernedSub-DivisionalMagistrate
throughyourZonal/SectorMagistrate.
➢REMOVAL OFVOTINGMACHINE AND/OR OTHER
POLLINGMATERIALS FROMPollingStationTOBE
ANOFFENCE
•Anyperson,whoatanyelectionfraudulentlyorinan
unauthorizedwaytakesorattemptstotakeavotingmachineout
ofaPollingStationorwillfullyadsorabetsthedoingofanysuch
act,commitsacognizableoffencepunishablewithimprisonment
uptooneyearorwithfineuptofivehundredrupeesorwith
both.InthisconnectionSection135oftheRepresentationofthe
PeopleAct,1951readwithExplanationtoSection61Aofthesaid
Actmaybereferredto. 49
IncaseofpollingmaterialotherthantheEVM
istakenoutorattemptedtobetakenout,the
actionisanoffenceunderSection135-Aof
RepresentationofPeopleAct1951.
➢BREACHOFOFFICIALDUTYBYELECTION
OFFICERS
YourattentionisalsodrawntoSection134of
theRepresentationofthePeopleAct,1951,
whichprovidesthatifanyPresidingorPolling
Officerisguiltyofanyact,orevenofany
omission,inbreachofhisofficialdutywithout
reasonablecause,hecommitsacognizable
offence.
50
istakenoutorattemptedtobetakenout,the
actionisanoffenceunderSection135-Aof
RepresentationofPeopleAct1951.
➢BREACHOFOFFICIALDUTYBYELECTION
OFFICERS
YourattentionisalsodrawntoSection134of
theRepresentationofthePeopleAct,1951,
whichprovidesthatifanyPresidingorPolling
Officerisguiltyofanyact,orevenofany
omission,inbreachofhisofficialdutywithout
reasonablecause,hecommitsacognizable
offence.
50
➢PROHIBITION OFGOINGARMEDTOORNEARA
POLLINGSTATION
➢PROHIBITION OFUSEOFCELLULAR PHONES,
CORDLESS PHONES,WIRELESSSETSETC
COMMENCEMENT OFTHEPOLL
COMMENCEMENT OFPOLLATTHESCHEDULED TIME
Thepollmustcommenceatthescheduledtime
•FOREWARNING ABOUT‘SECRECYOFVOTING’
Youmustelaboratetothecontestingcandidate’/Polling
Agents,(presentinsidethePollingStation),abouttheir
beinglegallyduty-boundtomaintainthe‘secrecyof
voting’andthepenalprovisionsincaseofviolationthereof
{AsperSection128oftheRepresentationofthe
PeopleAct1951
51
POLLINGSTATION
➢PROHIBITION OFUSEOFCELLULAR PHONES,
CORDLESS PHONES,WIRELESSSETSETC
COMMENCEMENT OFTHEPOLL
COMMENCEMENT OFPOLLATTHESCHEDULED TIME
Thepollmustcommenceatthescheduledtime
•FOREWARNING ABOUT‘SECRECYOFVOTING’
Youmustelaboratetothecontestingcandidate’/Polling
Agents,(presentinsidethePollingStation),abouttheir
beinglegallyduty-boundtomaintainthe‘secrecyof
voting’andthepenalprovisionsincaseofviolationthereof
{AsperSection128oftheRepresentationofthe
PeopleAct1951
51
➢DECLARATIONS BYPRESIDINGOFFICER.
Youmustreadoutthe‘DeclarationbythePO’(prescribed
inthePartIofAnnexure–6),priortothecommencement
ofthepoll,signthedeclarationyourself;andobtainthe
signaturesthereonofthecontestingcandidates/Polling
Agentspresent.
➢PRECAUTIONS REGARDING INDELIBLEINK
YoumustadvisethePO-2(PollingOfficerIn-Chargeof
theIndelibleInk)toundertakeadequateprecautionsfor
thepollduration,toensurethatthephialcontainingthe
indelibleinkisplacedcarefullyinsidethecontainer
(providedforthepurpose)insuchamannerthatthe
containerdoesnotgettiltedtospilltheink.
52
Youmustreadoutthe‘DeclarationbythePO’(prescribed
inthePartIofAnnexure–6),priortothecommencement
ofthepoll,signthedeclarationyourself;andobtainthe
signaturesthereonofthecontestingcandidates/Polling
Agentspresent.
➢PRECAUTIONS REGARDING INDELIBLEINK
YoumustadvisethePO-2(PollingOfficerIn-Chargeof
theIndelibleInk)toundertakeadequateprecautionsfor
thepollduration,toensurethatthephialcontainingthe
indelibleinkisplacedcarefullyinsidethecontainer
(providedforthepurpose)insuchamannerthatthe
containerdoesnotgettiltedtospilltheink.
52
MARKED COPYOFTHEELECTORAL ROLL
(‘MARKEDVOTERLIST’ORELECTORAL ROLL
FORPOLLPURPOSE)
Priortothecommencement ofactualpoll,you
mustexhibittothecontestingcandidates/
PollingAgents,presentinsidethePolling
Station,thatthemarkedvoterlist(i.e.,the
onetobeusedfor‘marking’namesofthe
electorsforvotingpurpose).
53
(‘MARKEDVOTERLIST’ORELECTORAL ROLL
FORPOLLPURPOSE)
Priortothecommencement ofactualpoll,you
mustexhibittothecontestingcandidates/
PollingAgents,presentinsidethePolling
Station,thatthemarkedvoterlist(i.e.,the
onetobeusedfor‘marking’namesofthe
electorsforvotingpurpose).
53
REGULATION OF ENTRY VOTERS TO
POLLING STATION
VERIFICATION OF ELECTOR’S IDENTITY AND
PROCEDURE IN CASE OF CHALLENGE
•TheCommissionhasmadedocumentaryidentification
ofelectorsasmandatory.Theelectorsarerequiredto
producetheElectoralPhotoIdentityCard(EPIC)or
otheralternativedocumentifany,permittedbythe
Commissionincaseofanydoubttheelectorshouldbe
directedtopresenthimselfbeforeyou.Youshould
makeafurtherprobetosatisfyyourselfaboutthe
identityoftheelector.Youshouldhandovertheperson
tothepolicewithawrittencomplaintincaseheis
provedtobeanimpersonator.
54
POLLING STATION
VERIFICATION OF ELECTOR’S IDENTITY AND
PROCEDURE IN CASE OF CHALLENGE
•TheCommissionhasmadedocumentaryidentification
ofelectorsasmandatory.Theelectorsarerequiredto
producetheElectoralPhotoIdentityCard(EPIC)or
otheralternativedocumentifany,permittedbythe
Commissionincaseofanydoubttheelectorshouldbe
directedtopresenthimselfbeforeyou.Youshould
makeafurtherprobetosatisfyyourselfaboutthe
identityoftheelector.Youshouldhandovertheperson
tothepolicewithawrittencomplaintincaseheis
provedtobeanimpersonator.
54
➢ForASDvoters-
•ListofASDvotersshouldbepreparedPolling
Stationwiseanditshouldbeensuredthateach
PresidingOfficershouldbeprovidedwithaseparate
listofAbsentee,ShiftedandDeadelectors,having
followingformat:
55
•ListofASDvotersshouldbepreparedPolling
Stationwiseanditshouldbeensuredthateach
PresidingOfficershouldbeprovidedwithaseparate
listofAbsentee,ShiftedandDeadelectors,having
followingformat:
55
•Onthedayofpoll,inordertocastone’svote,the
elector,whoisinsuchlist,shallhavetoproduce
EPICforhisidentificationoranyoneofthe
alternativephotodocuments,ifpermittedbythe
Commission.ThePresidingOfficershallverifythe
identificationdocumentpersonallyandthedetails
properlyregisteredbythePollingOfficerconcerned
intheRegisterofVotersinForm17A.
•TheFirstPollingOfficershallinformthePolling
AgentsabouttheASDelectorwhohascometovote
byreadingouthis/hernameloudly.Thumb
impressionofsuchelectorsshallalsobeobtainedin
additiontosignatureagainstthecolumnof
“signature/thumbimpression”ofRegisterofVoters
(Form17A).
56
elector,whoisinsuchlist,shallhavetoproduce
EPICforhisidentificationoranyoneofthe
alternativephotodocuments,ifpermittedbythe
Commission.ThePresidingOfficershallverifythe
identificationdocumentpersonallyandthedetails
properlyregisteredbythePollingOfficerconcerned
intheRegisterofVotersinForm17A.
•TheFirstPollingOfficershallinformthePolling
AgentsabouttheASDelectorwhohascometovote
byreadingouthis/hernameloudly.Thumb
impressionofsuchelectorsshallalsobeobtainedin
additiontosignatureagainstthecolumnof
“signature/thumbimpression”ofRegisterofVoters
(Form17A).
56
•AdeclarationshallalsobeobtainedfromtheASD
electorsintheformatatAnnexure–14.
•Ifvideography/photography isbeingdoneinthe
PollingStation, such electors shallbe
photographed/videographed.
•PresidingOfficershouldcomply withthese
instructionsmeticulously.Microobserver,where
deployed,shouldalsoobserveandmakeamention
aboutthisintheirreport.
➢ForOverseasElectors
•TheElectionCommission hasdirectedthat
identificationofoverseaselectorsatthetimeof
castingofvotesatPollingStationshallbedone
onlyonthebasisoforiginalpassportsproducedby
them.
57
electorsintheformatatAnnexure–14.
•Ifvideography/photography isbeingdoneinthe
PollingStation, such electors shallbe
photographed/videographed.
•PresidingOfficershouldcomply withthese
instructionsmeticulously.Microobserver,where
deployed,shouldalsoobserveandmakeamention
aboutthisintheirreport.
➢ForOverseasElectors
•TheElectionCommission hasdirectedthat
identificationofoverseaselectorsatthetimeof
castingofvotesatPollingStationshallbedone
onlyonthebasisoforiginalpassportsproducedby
them.
57
ABSENTEE VOTERS WHO HAVE BEEN ISSUED
POSTAL BALLOT
•TheAbsenteeVoterswhohavebeenissued
PostalBallotsaremarkedintheMarked
ElectoralRollasAbsenteeVoterEssential
Service(AVES),AbsenteeVoterSeniorCitizen
(AVSC),AbsenteeVoterPersonswithDisability
(AVPD),AbsenteeVoterCovid(AVCO)shallnot
beallowedtocasttheirvoteinthePolling
Stationrequestshallnotbeaccepted,andthey
shallnotbeallowedtocastthevoteatthe
PollingStation.
58
POSTAL BALLOT
•TheAbsenteeVoterswhohavebeenissued
PostalBallotsaremarkedintheMarked
ElectoralRollasAbsenteeVoterEssential
Service(AVES),AbsenteeVoterSeniorCitizen
(AVSC),AbsenteeVoterPersonswithDisability
(AVPD),AbsenteeVoterCovid(AVCO)shallnot
beallowedtocasttheirvoteinthePolling
Stationrequestshallnotbeaccepted,andthey
shallnotbeallowedtocastthevoteatthe
PollingStation.
58
CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED
•Theparticularsinrespectofanelectorasenteredinthe
electoralrollaresometimesincorrectlyprintedorhave
becomeoutofdatee.g.,regardingtheexactageofthe
voter.Youshouldoverlookmereclericalandprinting
errorsinanyentryrelatingtoanelectorinthepoll,
providedthatyouareotherwisesatisfiedaboutthe
identityoftheperson.
FACTOFENROLMENT OFAVOTERNOTTOBEQUESTIONED
•Solongastheidentityofavoterisestablishedtoyour
satisfaction,hehastherighttovote.Noquestioncan
beraisedatthePollingStationabouttheeligibilityof
suchapersontobeavoter.Forinstance,youarenot
entitledtoholdanyinquiryintothequestionwhether
heisover18yearsofageorordinarilyresidesinthe
constituency
59
•Theparticularsinrespectofanelectorasenteredinthe
electoralrollaresometimesincorrectlyprintedorhave
becomeoutofdatee.g.,regardingtheexactageofthe
voter.Youshouldoverlookmereclericalandprinting
errorsinanyentryrelatingtoanelectorinthepoll,
providedthatyouareotherwisesatisfiedaboutthe
identityoftheperson.
FACTOFENROLMENT OFAVOTERNOTTOBEQUESTIONED
•Solongastheidentityofavoterisestablishedtoyour
satisfaction,hehastherighttovote.Noquestioncan
beraisedatthePollingStationabouttheeligibilityof
suchapersontobeavoter.Forinstance,youarenot
entitledtoholdanyinquiryintothequestionwhether
heisover18yearsofageorordinarilyresidesinthe
constituency
59
APPLICATION OF INDELIBLE INK AT FRESH POLL (RE -POLL)/
COUNTERMANDED POLL
•Itisclarifiedthatatthetimeoffreshpoll(re-
poll)/countermandedpoll,themarkingwithindelibleink
madeduringoriginalpollshouldbeignoredandfresh
markingwithindelibleinkshouldbeputonthevoter’left-
handmiddlefingerinsuchawaythataclearmarkisleft.
APPLICATION OFINDELIBLEINKWHENELECTORHASNOLEFT
INDEXFINGER
•Itisclarifiedthatifanelectorhasnoleft-handindexfinger,
thenindelibleinkshouldbeappliedonanysuchfinger
whichhehasonhislefthand.Further,ifhedoesnothave
anyfingersonhislefthand,theinkshouldbeappliedonhis
right-handindexfingerandifhehasnoright-handindex
finger,onanyotherfingerwhichhehasonhisrighthand
startingwithhisindexfinger.Ifhehasnofingersoneither
hand,inkshouldbeappliedonsuchextremity(stump)ofhis
leftorrighthandashepossesses.
60
COUNTERMANDED POLL
•Itisclarifiedthatatthetimeoffreshpoll(re-
poll)/countermandedpoll,themarkingwithindelibleink
madeduringoriginalpollshouldbeignoredandfresh
markingwithindelibleinkshouldbeputonthevoter’left-
handmiddlefingerinsuchawaythataclearmarkisleft.
APPLICATION OFINDELIBLEINKWHENELECTORHASNOLEFT
INDEXFINGER
•Itisclarifiedthatifanelectorhasnoleft-handindexfinger,
thenindelibleinkshouldbeappliedonanysuchfinger
whichhehasonhislefthand.Further,ifhedoesnothave
anyfingersonhislefthand,theinkshouldbeappliedonhis
right-handindexfingerandifhehasnoright-handindex
finger,onanyotherfingerwhichhehasonhisrighthand
startingwithhisindexfinger.Ifhehasnofingersoneither
hand,inkshouldbeappliedonsuchextremity(stump)ofhis
leftorrighthandashepossesses.
60
RECORD OF ELECTORAL ROLLAND NUMBER OF ELECTORS
IN REGISTER OF VOTERS
•Aftertheleft-handindexfingeroftheelectorhasbeen
markedfirsttimebythesecondPollingOfficerinthe
mannerexplainedintheprecedingparagraph,he
shouldmaintaintherecordofsuchelectorinthe
‘RegisterofVoters’(Form-17A)andobtainthe
signature/thumb-impressionoftheelectoronthat
register.
ISSUEOFVOTER’SSLIPTOELECTOR
•Afteranelector’sleft-handindexfingerhasbeen
markedwithindelibleink,theentryrelatingtohim
made intheRegisterofVotersandhis
signature/thumbimpressionobtainedonthatregister,
thesecondPollingOfficershallprepareavoter’sslipfor
thatelectorinthefollowingform.
61
IN REGISTER OF VOTERS
•Aftertheleft-handindexfingeroftheelectorhasbeen
markedfirsttimebythesecondPollingOfficerinthe
mannerexplainedintheprecedingparagraph,he
shouldmaintaintherecordofsuchelectorinthe
‘RegisterofVoters’(Form-17A)andobtainthe
signature/thumb-impressionoftheelectoronthat
register.
ISSUEOFVOTER’SSLIPTOELECTOR
•Afteranelector’sleft-handindexfingerhasbeen
markedwithindelibleink,theentryrelatingtohim
made intheRegisterofVotersandhis
signature/thumbimpressionobtainedonthatregister,
thesecondPollingOfficershallprepareavoter’sslipfor
thatelectorinthefollowingform.
61
RECORDING OF VOTES AND VOTING PROCEDURE
➢RECORDING OFVOTE
•AfterthesecondPollingOfficerhasissuedtheVoter’Slipto
theelector,theelector,theelectorwillcometothepolling
officerinchargeoftheControlUnitofthevotingmachine
withthevoterslips’.Theelectorwillbeallowedtovoteonly
onthebasisofsuchvoter’slip.
➢VOTINGPROCEDURE
•Toenabletheelectortorecordhisvote,theBallotUnit(s)
keptintheVotingCompartmenthastobeactivated.Forthis
purpose,the‘Ballot’buttonontheControlUnitshallbe
pressedbyyou/thirdpollingofficerin-chargeofthatunit.On
the‘Ballot’buttonbeingpressed,the‘Busy’lampinthe
ControlUnitwillglowredandsimultaneouslythe‘Ready’
lamponeachBallotUnitintheVotingCompartmentwill
startglowinggreen.ThiswillindicatethattheBallotUnitof
theElectronicVotingMachineisnowreadytorecordthe
voteaccordingtothechoiceoftheelector.
62
➢RECORDING OFVOTE
•AfterthesecondPollingOfficerhasissuedtheVoter’Slipto
theelector,theelector,theelectorwillcometothepolling
officerinchargeoftheControlUnitofthevotingmachine
withthevoterslips’.Theelectorwillbeallowedtovoteonly
onthebasisofsuchvoter’slip.
➢VOTINGPROCEDURE
•Toenabletheelectortorecordhisvote,theBallotUnit(s)
keptintheVotingCompartmenthastobeactivated.Forthis
purpose,the‘Ballot’buttonontheControlUnitshallbe
pressedbyyou/thirdpollingofficerin-chargeofthatunit.On
the‘Ballot’buttonbeingpressed,the‘Busy’lampinthe
ControlUnitwillglowredandsimultaneouslythe‘Ready’
lamponeachBallotUnitintheVotingCompartmentwill
startglowinggreen.ThiswillindicatethattheBallotUnitof
theElectronicVotingMachineisnowreadytorecordthe
voteaccordingtothechoiceoftheelector.
62
•TheelectorwillrecordhisvoteintheVoting
Compartmentbypressingthe‘BlueButton’provided
ontheBallotUnitagainstthename,photographand
symbolofthecontestingcandidateofhischoice.
TALLYINGOFNUMBEROFVOTESPOLLEDPERIODICALLY
•Atanytime,ifthetotalnumberofvotespolledupto
thattimehastobeascertainedthe‘Total’buttononthe
ControlUnitshouldbepressed.Thedisplaypanelon
theControlUnitwillthenshowthetotalnumberof
votespolledbythattime.Thisshouldbedone
periodicallyandtalliedwiththenumberofelectors
allowedtovoteuptothattimeasreflectedinthe
RegisterofVoters.
63
Compartmentbypressingthe‘BlueButton’provided
ontheBallotUnitagainstthename,photographand
symbolofthecontestingcandidateofhischoice.
TALLYINGOFNUMBEROFVOTESPOLLEDPERIODICALLY
•Atanytime,ifthetotalnumberofvotespolledupto
thattimehastobeascertainedthe‘Total’buttononthe
ControlUnitshouldbepressed.Thedisplaypanelon
theControlUnitwillthenshowthetotalnumberof
votespolledbythattime.Thisshouldbedone
periodicallyandtalliedwiththenumberofelectors
allowedtovoteuptothattimeasreflectedinthe
RegisterofVoters.
63
PRESIDING OFFICER’S PRIVILEGE TO ENTER THE VOTING
COMPARTMENT DURING POLL
➢HANDLING OF EVM & VVPAT DURING POLL
➢REPLACEMENT OF UNITS DURING ACTUAL POLL
•Duringthepoll,theremayarisecompelling
circumstances,whichrenderitnecessarytousenew
(replacementofthecurrentones)EVMandVVPAT
machines.Insuchaneventuality,youarerequiredto
readoutafurtherdeclarationprescribedinPartIIof
Annexure-6(DeclarationbythePOatthetimeofuse
ofsubsequentvotingmachine).
64
COMPARTMENT DURING POLL
➢HANDLING OF EVM & VVPAT DURING POLL
➢REPLACEMENT OF UNITS DURING ACTUAL POLL
•Duringthepoll,theremayarisecompelling
circumstances,whichrenderitnecessarytousenew
(replacementofthecurrentones)EVMandVVPAT
machines.Insuchaneventuality,youarerequiredto
readoutafurtherdeclarationprescribedinPartIIof
Annexure-6(DeclarationbythePOatthetimeofuse
ofsubsequentvotingmachine).
64
REPORTS TO BE PREPARED FOR REPLACEMENT
OF EVM/VVPATs
PresidingOfficer’sReporttobeobtainedonPollDay:-(Annexure5)
•Part-I(MockPollCertificate)Tobefilledaftercompletion
ofeveryMockpollonPollDay.
•Part-II(ReplacementofPowerPackoftheControlUnit):
TobefilledwheneverPowerPackoftheControlUnitis
replaced.
•Part-III(PressingofCloseButtonaftercompletionof
PollCertificate):TobefilledaftercompletionofPoll.
•Part-IV(EVM/VVPAT replacementReport,ifreplaced
duringMockPoll).Tobefilledduringmockpoll,ifany
BU/CU/VVPAT replaced.
•Part-V(EVM/VVPAT replacementReport,ifreplaced
duringActualPoll).Tobefilledduringactualpoll,ifany
BU/CU/VVPAT replaced.
65
OF EVM/VVPATs
PresidingOfficer’sReporttobeobtainedonPollDay:-(Annexure5)
•Part-I(MockPollCertificate)Tobefilledaftercompletion
ofeveryMockpollonPollDay.
•Part-II(ReplacementofPowerPackoftheControlUnit):
TobefilledwheneverPowerPackoftheControlUnitis
replaced.
•Part-III(PressingofCloseButtonaftercompletionof
PollCertificate):TobefilledaftercompletionofPoll.
•Part-IV(EVM/VVPAT replacementReport,ifreplaced
duringMockPoll).Tobefilledduringmockpoll,ifany
BU/CU/VVPAT replaced.
•Part-V(EVM/VVPAT replacementReport,ifreplaced
duringActualPoll).Tobefilledduringactualpoll,ifany
BU/CU/VVPAT replaced.
65
COLLECTION OF PRESIDING OFFICER’S REPORT
•Part-I,Part-IIandPart-IIIofthePresidingOfficer’s
Report
•shallbekeptinanenvelope.ThePresiding
Officershalldepositthesaidenvelopealongwith
EVM,VVPATandotherelectionmaterialat
CollectionCentre
•Part-IVandPart-VofthePresidingOfficer’sReport
•shallbecollectedbytheSectorOfficer,
wheneveranyreplacementisdone.Sector
OfficersshallsubmitthesaidReportstothe
ReturningOfficer.
66
•Part-I,Part-IIandPart-IIIofthePresidingOfficer’s
Report
•shallbekeptinanenvelope.ThePresiding
Officershalldepositthesaidenvelopealongwith
EVM,VVPATandotherelectionmaterialat
CollectionCentre
•Part-IVandPart-VofthePresidingOfficer’sReport
•shallbecollectedbytheSectorOfficer,
wheneveranyreplacementisdone.Sector
OfficersshallsubmitthesaidReportstothe
ReturningOfficer.
66
SPECIALCASES
PresidingOfficermayfacesomespecialsituationson
polldayduringpollprocesswhichneedsdifferent
proceduretohandle.Someofthemspecialcasesare
asfollows:
i.Refusaltoobeythevotingprocedure
ii.VotingbyBlindandPhysicallyInfirmVoters
iii.ElectorsDecidingNottoVote
iv.VotingbyPublicServantsonElectionDuty
v.VotingbyProxy
vi.TenderedVote
vii.ChallengedVote
viii.TestVote
67
PresidingOfficermayfacesomespecialsituationson
polldayduringpollprocesswhichneedsdifferent
proceduretohandle.Someofthemspecialcasesare
asfollows:
i.Refusaltoobeythevotingprocedure
ii.VotingbyBlindandPhysicallyInfirmVoters
iii.ElectorsDecidingNottoVote
iv.VotingbyPublicServantsonElectionDuty
v.VotingbyProxy
vi.TenderedVote
vii.ChallengedVote
viii.TestVote
67
REFUSAL TO OBEY THE VOTING PROCEDURE
68
➢ If an elector refuses to obey the voting procedure,
even after a warning issued by you, such an elector
shall not be allowed to vote.
➢ If the elector had already been issued the voter slip,
it must be withdrawn from him and cancelled and it
will be recorded as “Not allowed to vote - voting
procedure violated”- shall be written by you in the
remark’s column of the ‘Register of votes’ (Form- 17A)
against that elector’s entry.
68
➢ If an elector refuses to obey the voting procedure,
even after a warning issued by you, such an elector
shall not be allowed to vote.
➢ If the elector had already been issued the voter slip,
it must be withdrawn from him and cancelled and it
will be recorded as “Not allowed to vote - voting
procedure violated”- shall be written by you in the
remark’s column of the ‘Register of votes’ (Form- 17A)
against that elector’s entry.
VOTING BY BLIND AND PHYSICALLY INFIRM VOTERS
69
➢ If you are satisfied that a blind elector can not recognize the symbols
of the contesting candidates on the ballot paper on the BU ( Ballot Unit)
or a Physically infirm elector can’t record his vote by pressing the proper
button thereon, you must permit that elector to take with him a
companion not less than 18 Years of age (but, carrying an EPIC card/any
alternative authorized ID) to the voting compartment for recording the
vote according to his choice and on his behalf.
➢ No person shall be permitted to act as a companion of more than one
elector at any polling station on the same day.
➢ Indelible ink shall be applied to the right – hand index finger of the authorized
companion.
➢ You must keep a record of electors who voted with the assistance of
an authorized companion in ( Form 14A)
69
➢ If you are satisfied that a blind elector can not recognize the symbols
of the contesting candidates on the ballot paper on the BU ( Ballot Unit)
or a Physically infirm elector can’t record his vote by pressing the proper
button thereon, you must permit that elector to take with him a
companion not less than 18 Years of age (but, carrying an EPIC card/any
alternative authorized ID) to the voting compartment for recording the
vote according to his choice and on his behalf.
➢ No person shall be permitted to act as a companion of more than one
elector at any polling station on the same day.
➢ Indelible ink shall be applied to the right – hand index finger of the authorized
companion.
➢ You must keep a record of electors who voted with the assistance of
an authorized companion in ( Form 14A)
ELECTORS DECIDING NOT TOVOTE
70
➢ If an elector, subsequent to his electoral roll number duly
entered in the ‘Register of votes’ Form-17A) as well as his
signature/thumb impression duly taken, decides not to vote, he
shall not be forced to cast his vote.
➢A remark to the effect that he has decided not to vote. i.e., -
“Refused to Vote” Shall be made by you in the remarks column
against his entry in the ‘Register of votes’ you must put your full
signature below that remark.
➢ If the “Ballot” button on the control unit has been pressed to
make the Ballot unit ready for recording a vote by an elector but
he refuse to vote, either you/third polling Officer, who ever is in-
charge of the control unit, should direct the next voter
straightaway to proceed to the voting compartment to record his
vote after entering necessary remark in ‘Register of voters’ Form
17A)
70
➢ If an elector, subsequent to his electoral roll number duly
entered in the ‘Register of votes’ Form-17A) as well as his
signature/thumb impression duly taken, decides not to vote, he
shall not be forced to cast his vote.
➢A remark to the effect that he has decided not to vote. i.e., -
“Refused to Vote” Shall be made by you in the remarks column
against his entry in the ‘Register of votes’ you must put your full
signature below that remark.
➢ If the “Ballot” button on the control unit has been pressed to
make the Ballot unit ready for recording a vote by an elector but
he refuse to vote, either you/third polling Officer, who ever is in-
charge of the control unit, should direct the next voter
straightaway to proceed to the voting compartment to record his
vote after entering necessary remark in ‘Register of voters’ Form
17A)
VOTING BY PROXY
71
➢ Certain categories of service voters have been extended
the facility of ‘voting through proxy’ authorized by
themselves, such electors are called “ classified service
voters” ( CSVs). You will be supplied with a list of the CSVs,
if any , for your polling station. This list of the CSVs is
deemed to be a part of the ‘marked’ voter list for your
polling station. Therefore, you must treat the proxy as if
the actual service voter is present in front of you.
71
➢ Certain categories of service voters have been extended
the facility of ‘voting through proxy’ authorized by
themselves, such electors are called “ classified service
voters” ( CSVs). You will be supplied with a list of the CSVs,
if any , for your polling station. This list of the CSVs is
deemed to be a part of the ‘marked’ voter list for your
polling station. Therefore, you must treat the proxy as if
the actual service voter is present in front of you.
TENDERED VOTE
72
➢ If a voter comes to the polling station and finds his
vote is already polled he can ask for tender ballot
➢PO conduct summary enquiry, if satisfied issues
ballot paper
➢Inscribe words tender ballot on the back side
➢Allow the voter to vote and put the tender ballot
in the appropriate cover and seal it
➢Mention in form – 17A, 17B, 17C & POs diary
72
➢ If a voter comes to the polling station and finds his
vote is already polled he can ask for tender ballot
➢PO conduct summary enquiry, if satisfied issues
ballot paper
➢Inscribe words tender ballot on the back side
➢Allow the voter to vote and put the tender ballot
in the appropriate cover and seal it
➢Mention in form – 17A, 17B, 17C & POs diary
CHALLENGED VOTE
73
➢ Incase, one of the polling agent challenges the identity of voters
follows the Steps:
• Challenger pays RS.2 and receives receipt
• Burden of proof vested upon the challenger
• PO enters details in form 14 & asks the voter to sign
• If the voter refuses to sign, he shall not be allowed to vote
• If the voter signs PO conducts summary enquiry
• If the challenge is established the fee is returned and the voter
handed over to the police
• Otherwise forfeiture of challenge fee and you must permit him to
cast his vote
73
➢ Incase, one of the polling agent challenges the identity of voters
follows the Steps:
• Challenger pays RS.2 and receives receipt
• Burden of proof vested upon the challenger
• PO enters details in form 14 & asks the voter to sign
• If the voter refuses to sign, he shall not be allowed to vote
• If the voter signs PO conducts summary enquiry
• If the challenge is established the fee is returned and the voter
handed over to the police
• Otherwise forfeiture of challenge fee and you must permit him to
cast his vote
TEST VOTE
74
➢ If voter alleges that the printed paper slip has shown name or
symbol of candidate other than he voted for:
• Act as per Rule 49MA. Get written declaration signed by voter ( Annexure –
17)
• Presiding officer to make second entry in form 17A
• Proceed to the voting compartment in presence of polling agents and ask
voter to cast vote and observe the printing
• If complaint is found false, write in remarks against second entry in form 17A.
Mention serial number and name of candidate for whom test vote is recorded
and take signature of Voter
• Make the entry related to test vote in form 17-C
• If complaint is genuine, then PO should report to RO and Stop polling at the
station.
74
➢ If voter alleges that the printed paper slip has shown name or
symbol of candidate other than he voted for:
• Act as per Rule 49MA. Get written declaration signed by voter ( Annexure –
17)
• Presiding officer to make second entry in form 17A
• Proceed to the voting compartment in presence of polling agents and ask
voter to cast vote and observe the printing
• If complaint is found false, write in remarks against second entry in form 17A.
Mention serial number and name of candidate for whom test vote is recorded
and take signature of Voter
• Make the entry related to test vote in form 17-C
• If complaint is genuine, then PO should report to RO and Stop polling at the
station.
ADJOURNMENT/STOPPAGE OF POLL DUE TO
RIOT BOOTH CAPTURING, ETC
75
➢ Under section 57(1) of the Representation of People Act, 1951,
the Presiding Officer of a Polling Station is empowered to adjourn
the poll on account of
(i)a natural calamity like flood, heavy snowfall, a severe storm and the like, or
(ii) non-receipt or loss or damage to essential polling materials like voting machine,
authentic copy of electoral roll and the like, or
(iii) disturbance of peace at the Polling Station making it impossible to take the poll, or
(iv) non-arrival of the Polling Party at the Polling Station due to obstruction on the way or
any other serious difficulty, or
(v) any other sufficent cause.
In every case of adjournment of poll, you must report immediately the full facts to the
Returning Officer. Wherever a poll is adjourned, announce formally to all, who are present
at the Polling Station that the poll will be taken on a day to be notified subsequently by
the Election Commission.
RIOT BOOTH CAPTURING, ETC
75
➢ Under section 57(1) of the Representation of People Act, 1951,
the Presiding Officer of a Polling Station is empowered to adjourn
the poll on account of
(i)a natural calamity like flood, heavy snowfall, a severe storm and the like, or
(ii) non-receipt or loss or damage to essential polling materials like voting machine,
authentic copy of electoral roll and the like, or
(iii) disturbance of peace at the Polling Station making it impossible to take the poll, or
(iv) non-arrival of the Polling Party at the Polling Station due to obstruction on the way or
any other serious difficulty, or
(v) any other sufficent cause.
In every case of adjournment of poll, you must report immediately the full facts to the
Returning Officer. Wherever a poll is adjourned, announce formally to all, who are present
at the Polling Station that the poll will be taken on a day to be notified subsequently by
the Election Commission.
STOPPAGE OF POLL FOR FAILURE OF EVM,BOOTH CAPTURING ETC
76
➢ Under section 58 and 58A of the Representation of the people Act, 1951,
the Election Commission has been given power to declare the poll at a
polling station to be void and direct a fresh poll, if at that polling station:
• any voting machine has been unlawfully taken away by any unauthorized
person, or
• any voting machine has been accidentally or intentionally destroyed or
lost or damaged or tampered and the result of the poll at that polling
station can not be ascertained for that reason, or
• any voting machine develops a mechanical failure during the course of the
recording of votes, or
• any error or irregularly in procedure, which may vitiate the poll, has been
committed, or
• there has been booth capturing (as defined in section 135A of the said
Act).
76
➢ Under section 58 and 58A of the Representation of the people Act, 1951,
the Election Commission has been given power to declare the poll at a
polling station to be void and direct a fresh poll, if at that polling station:
• any voting machine has been unlawfully taken away by any unauthorized
person, or
• any voting machine has been accidentally or intentionally destroyed or
lost or damaged or tampered and the result of the poll at that polling
station can not be ascertained for that reason, or
• any voting machine develops a mechanical failure during the course of the
recording of votes, or
• any error or irregularly in procedure, which may vitiate the poll, has been
committed, or
• there has been booth capturing (as defined in section 135A of the said
Act).
77
➢ If any such thing happens at your polling station, you should
report full facts forthwith to the returning officer, who will, in turn,
report the matter to the Election Commission for its direction
➢ After considering all material circumstances, if the commission
directs fresh poll to be taken at a polling, such fresh poll shall be
taken in the same manner as the original poll. You will get
instructions in this regard from RO
➢ If any such thing happens at your polling station, you should
report full facts forthwith to the returning officer, who will, in turn,
report the matter to the Election Commission for its direction
➢ After considering all material circumstances, if the commission
directs fresh poll to be taken at a polling, such fresh poll shall be
taken in the same manner as the original poll. You will get
instructions in this regard from RO
CLOSE OF POLL
➢Announce closing of vote (Prescribed Time – 6 or 7PM ) -
the fact a few minutes before
➢ Permit voters present at the PS and in the queue at
Prescribed Time to vote
➢ Distribute slips with PO signature in full with serial
number starting from the last person in the queue as No.1
➢ Poll process not to be disturbed. PO to distribute the slips
➢ Do not allow any one to join the queue after Prescribed
Time
➢ Press “Close” button of CU show the “Total” in the
control unit and record in 17C
➢ Prepare copies of 17C and supply attested copies of 17C
to polling agents present
➢ Closing of voters register (17A)
➢Announce closing of vote (Prescribed Time – 6 or 7PM ) -
the fact a few minutes before
➢ Permit voters present at the PS and in the queue at
Prescribed Time to vote
➢ Distribute slips with PO signature in full with serial
number starting from the last person in the queue as No.1
➢ Poll process not to be disturbed. PO to distribute the slips
➢ Do not allow any one to join the queue after Prescribed
Time
➢ Press “Close” button of CU show the “Total” in the
control unit and record in 17C
➢ Prepare copies of 17C and supply attested copies of 17C
to polling agents present
➢ Closing of voters register (17A)
79
SEALING OF ELECTION PAPERS
➢ PACKING OF STATUTORY , NON-STATUTORY COVERS AND ELECTION
MATERIALS
( ANNEXURE 22 )
FORM M21-RECEIPT OF RETURN OF ELECTION
RECORDS AND MATERIALAFTER POLL
(TO BE PREPARED IN DUPLICATE)
Statement showing particulars of used Electronic Voting Machine(s) and sealed
covers and other articles
hand over by the Presiding Officer of Polling Station No............ of
........................... Assembly constituency
comprised in the .................................... Parliamentary Constituency.
A. Electronic Voting Machine(s):
(i) The sealed Electronic Voting Machine(s):
a. Number of sealed CU: Nos
b. Number of sealed BU: Nos
c. Number of sealed VVPAT: Nos
(ii) The unused Electronic Voting Machine(s)
a. Number of unused CU: Nos
b. Number of unused BU: Nos
c. Number of unusedVVPAT: Nos
B. Packets:
SEALING OF ELECTION PAPERS
➢ PACKING OF STATUTORY , NON-STATUTORY COVERS AND ELECTION
MATERIALS
( ANNEXURE 22 )
FORM M21-RECEIPT OF RETURN OF ELECTION
RECORDS AND MATERIALAFTER POLL
(TO BE PREPARED IN DUPLICATE)
Statement showing particulars of used Electronic Voting Machine(s) and sealed
covers and other articles
hand over by the Presiding Officer of Polling Station No............ of
........................... Assembly constituency
comprised in the .................................... Parliamentary Constituency.
A. Electronic Voting Machine(s):
(i) The sealed Electronic Voting Machine(s):
a. Number of sealed CU: Nos
b. Number of sealed BU: Nos
c. Number of sealed VVPAT: Nos
(ii) The unused Electronic Voting Machine(s)
a. Number of unused CU: Nos
b. Number of unused BU: Nos
c. Number of unusedVVPAT: Nos
B. Packets:
80
(I) First packet: EVM Papers
(i) Unsealed envelope containing the account of votes recorded (Form-17C),
(ii) Unsealed envelope containing the Presiding Officer Report I (Mock-Poll
Certificate), II & III
(iii) Printed VVPAT paper slips of Mock Poll should be kept in Black Coloured Sealed
Envelope
In case of simultaneous election, separate first packet of EVM Papers in pink colour
for polled
EVM for assembly poll.
(II) Second packet: Scrutiny Cover
(i) Unsealed envelope containing the Presiding Officer’s Diary
(ii) Sealed envelope containing the register of voters (17A)
(iii) Unsealed envelope containing Visit Sheet
(iv) Unsealed envelope containing the list of blind and infirm electors in Form 14-A
and the declarations of the companions
(I) First packet: EVM Papers
(i) Unsealed envelope containing the account of votes recorded (Form-17C),
(ii) Unsealed envelope containing the Presiding Officer Report I (Mock-Poll
Certificate), II & III
(iii) Printed VVPAT paper slips of Mock Poll should be kept in Black Coloured Sealed
Envelope
In case of simultaneous election, separate first packet of EVM Papers in pink colour
for polled
EVM for assembly poll.
(II) Second packet: Scrutiny Cover
(i) Unsealed envelope containing the Presiding Officer’s Diary
(ii) Sealed envelope containing the register of voters (17A)
(iii) Unsealed envelope containing Visit Sheet
(iv) Unsealed envelope containing the list of blind and infirm electors in Form 14-A
and the declarations of the companions
81
(III) Third packet: Statutory Cover
(i) Sealed envelope containing the marked copy of the electoral roll and list of CSVs, if
any;
(ii) Sealed envelope containing voter’s slips;
(iii) Sealed envelope containing unused tendered ballot papers;
(iv) Sealed envelope containing the used tendered ballot papers and the list in Form 17-
B;
(v) Sealed envelope containing the list of challenged votes in Form 14;
In case of simultaneous election, pink envelope containing the pink voter’s slip for
assembly
poll should be kept in this third packet.
(IV) Fourth packet: Non-Statutory Cover
(i) Unsealed envelope containing the copy or copies of electoral roll (other than the
marked
copy);
(ii) Unsealed envelope containing the appointment letters of Polling Agents in Form 10
and accounts of appointment of polling agent;
(III) Third packet: Statutory Cover
(i) Sealed envelope containing the marked copy of the electoral roll and list of CSVs, if
any;
(ii) Sealed envelope containing voter’s slips;
(iii) Sealed envelope containing unused tendered ballot papers;
(iv) Sealed envelope containing the used tendered ballot papers and the list in Form 17-
B;
(v) Sealed envelope containing the list of challenged votes in Form 14;
In case of simultaneous election, pink envelope containing the pink voter’s slip for
assembly
poll should be kept in this third packet.
(IV) Fourth packet: Non-Statutory Cover
(i) Unsealed envelope containing the copy or copies of electoral roll (other than the
marked
copy);
(ii) Unsealed envelope containing the appointment letters of Polling Agents in Form 10
and accounts of appointment of polling agent;
82
(iii) Unsealed envelope containing the election duty certificate in Form 12-B
(iv) Unsealed envelope containing the declarations by the presiding officer
(v) Unsealed envelope containing the receipt book and cash, if any, in respect of
challenged votes;
(vi) Unsealed envelope containing (i) unused and damaged paper seals and (ii)
unused and
damaged special tags;
(vii) Unsealed envelope of unused voter’s slip
(viii) for the declarations obtained from electors as to their age and the list of
electors who
have refused to make declarations as to their age
(ix) Form of declaration by elector under Rule 49MA(Test Vote);
(x) Form of declaration by elector whose name is in ASD list;
(xi) Letter of complaint to the S.H.O. Police;
In case of simultaneous election, pink envelope containing the declaration by the
presiding
officer should be kept in this fourth pocket.
(iii) Unsealed envelope containing the election duty certificate in Form 12-B
(iv) Unsealed envelope containing the declarations by the presiding officer
(v) Unsealed envelope containing the receipt book and cash, if any, in respect of
challenged votes;
(vi) Unsealed envelope containing (i) unused and damaged paper seals and (ii)
unused and
damaged special tags;
(vii) Unsealed envelope of unused voter’s slip
(viii) for the declarations obtained from electors as to their age and the list of
electors who
have refused to make declarations as to their age
(ix) Form of declaration by elector under Rule 49MA(Test Vote);
(x) Form of declaration by elector whose name is in ASD list;
(xi) Letter of complaint to the S.H.O. Police;
In case of simultaneous election, pink envelope containing the declaration by the
presiding
officer should be kept in this fourth pocket.
83
(V) Fifth packet: Handbook. Instructions and other
(i) Hand Book for Presiding Officer;
(ii) Instructions of Electronic Voting Machine & VVPAT) a Posters on How to cast
vote on
EVM and VVPAT, b) Brochure for Presiding Officer on use of EVM and VVPAT and
c)
Trouble shooting on use of EVM and VVPAT;
(iii) Sealed envelope containing, a) Indelible ink set with stopper having been
secured on
each phial effectively with molten candle or wax applied thereon to prevent
leakage or
evaporation and b) used self-inking pads)
(V) Fifth packet: Handbook. Instructions and other
(i) Hand Book for Presiding Officer;
(ii) Instructions of Electronic Voting Machine & VVPAT) a Posters on How to cast
vote on
EVM and VVPAT, b) Brochure for Presiding Officer on use of EVM and VVPAT and
c)
Trouble shooting on use of EVM and VVPAT;
(iii) Sealed envelope containing, a) Indelible ink set with stopper having been
secured on
each phial effectively with molten candle or wax applied thereon to prevent
leakage or
evaporation and b) used self-inking pads)
84
(VI) Sixth Packet: Other Materials
(i) List of contesting candidates Form 7A
(ii) Photocopy of signature of candidates
(iii) Other unused forms.
(iv) Metal seal of the Presiding Officer;
(v) Arrow cross-mark rubber stamp for marking tendered ballot papers;
(vi) Cup for setting the indelible ink
(VII) Two stationery containers containing used and remaining stationery items
C. Voting Compartments : Nos
D. Acquittance Roll of T.Ato Polling Personnel if any : Nos.
Handed Over
Signature of Presiding Officer
Polling Station No.............
Taken charge
Name & Signature of the receiving Officer
(VI) Sixth Packet: Other Materials
(i) List of contesting candidates Form 7A
(ii) Photocopy of signature of candidates
(iii) Other unused forms.
(iv) Metal seal of the Presiding Officer;
(v) Arrow cross-mark rubber stamp for marking tendered ballot papers;
(vi) Cup for setting the indelible ink
(VII) Two stationery containers containing used and remaining stationery items
C. Voting Compartments : Nos
D. Acquittance Roll of T.Ato Polling Personnel if any : Nos.
Handed Over
Signature of Presiding Officer
Polling Station No.............
Taken charge
Name & Signature of the receiving Officer
ISSUES FACED IN LAST ELECTIONS
85
• CRC was not done after mock poll.
• Mock poll slips were not removed
• After poll has ended, forgot to press “CLOSE” button
• Even when only VVPAT is replaced, mock poll was done which was not
required
•Did not submit 17C. Some submitted with incomplete details
• Voter turnout report was not properly given. Total electors assigned to
the polling station was mentioned instead of total votes polled. Male and
Female voters figures were not given.
• EVMs, VVPATs were replaced unnecessarily, for e.g connections were
not made properly, but still EVMs were replaced.
• Address tags for carry cases of EVM, VVPAT were not tied and sealed at
the end of poll.
85
• CRC was not done after mock poll.
• Mock poll slips were not removed
• After poll has ended, forgot to press “CLOSE” button
• Even when only VVPAT is replaced, mock poll was done which was not
required
•Did not submit 17C. Some submitted with incomplete details
• Voter turnout report was not properly given. Total electors assigned to
the polling station was mentioned instead of total votes polled. Male and
Female voters figures were not given.
• EVMs, VVPATs were replaced unnecessarily, for e.g connections were
not made properly, but still EVMs were replaced.
• Address tags for carry cases of EVM, VVPAT were not tied and sealed at
the end of poll.
MEANING OF VARIOUS DISPLAY ON THE DISPLAY PANEL
OF THE CONTROL UNIT
86
Display On Control Unit Meaning Of Display
POWER ON LED NOT OK CUPOWERONLEDisnotOK
BUZZER NOT OK CUBUZZERisnotOK
BUSY LED NOT OK CUBUSYLEDisnotOK
DIGIT 02 NOT OK ControlUnitDisplayisnotOK
CHANGE BATTERY CUbatteryisnotwithinthe
thresholdset
BU01 KEY06 NOT OK BU1CandidateKey6isnot
OK
BU01 READY LED NOT OK BU1READYLEDisnotOK
OF THE CONTROL UNIT
86
Display On Control Unit Meaning Of Display
POWER ON LED NOT OK CUPOWERONLEDisnotOK
BUZZER NOT OK CUBUZZERisnotOK
BUSY LED NOT OK CUBUSYLEDisnotOK
DIGIT 02 NOT OK ControlUnitDisplayisnotOK
CHANGE BATTERY CUbatteryisnotwithinthe
thresholdset
BU01 KEY06 NOT OK BU1CandidateKey6isnot
OK
BU01 READY LED NOT OK BU1READYLEDisnotOK
BU05 WITHOUT BATTERY BU05hasnobattery.If5th,9th,
13th,17th,12stBUiswithout
battery,abovedisplaywillappear
onDisplayPanel.
BU05 CHANGE BATTERY BU05 battery is not OK
SELF CHECK IN PROGRESS CUself–checkstatus.Itwill
displaybeforeself-diagnostics
andaftercompletionofself-
diagnostics
DTE 16-07-18 TME 09-10-25 Current date in DD-MM-YYYY and
time in HH-MM-SS format
SL NUM BCUAA00001 InternalSerialnumberofthe
ControlUnitmentionedonthe
backsideofCU
87
13th,17th,12stBUiswithout
battery,abovedisplaywillappear
onDisplayPanel.
BU05 CHANGE BATTERY BU05 battery is not OK
SELF CHECK IN PROGRESS CUself–checkstatus.Itwill
displaybeforeself-diagnostics
andaftercompletionofself-
diagnostics
DTE 16-07-18 TME 09-10-25 Current date in DD-MM-YYYY and
time in HH-MM-SS format
SL NUM BCUAA00001 InternalSerialnumberofthe
ControlUnitmentionedonthe
backsideofCU
87
CANDIDATES 10 Themachineissetfor10
Candidates.TheCandidatescan
varyfrom03to384(Including
NOTA)
BATTERY HIGH 95 PERCENT ThestatusoftheBattery‘HIGH’
dependingonthebatterycurrent
consumption.
BATTERY MEDIUM 73 PERCENT ThestatusoftheBatteryis
‘MEDIUM’
BATTERY LOW 45 PERCENT ThestatusoftheBatteryis‘LOW’
BATTERY MARGINAL 26 PERCENT ThestatusoftheBatteryis
‘MARGINAL’
CHANGE BATTERY ThestatusofBatteryifbelow
Marginal
88
Candidates.TheCandidatescan
varyfrom03to384(Including
NOTA)
BATTERY HIGH 95 PERCENT ThestatusoftheBattery‘HIGH’
dependingonthebatterycurrent
consumption.
BATTERY MEDIUM 73 PERCENT ThestatusoftheBatteryis
‘MEDIUM’
BATTERY LOW 45 PERCENT ThestatusoftheBatteryis‘LOW’
BATTERY MARGINAL 26 PERCENT ThestatusoftheBatteryis
‘MARGINAL’
CHANGE BATTERY ThestatusofBatteryifbelow
Marginal
88
DISCOVERING UNITS Unitsconnectedarediscovering
DISCOVERING BU 01 Afterdiscoveringunits.IfoneBU
isconnected,thesaiddisplaywill
appearonDisplayPanel
DISCOVERING BU01 BU02 Afterdiscoveringunits.Iftwo
BUsareconnected,thesaid
displaywillappearonDisplay
Panel
BU01 GN1 TESTING CUisauthenticatingwiththeBU
BU01 GN1 OK CUauthenticatedtheBU
BU01 GN1 NOT OK AuthenticationoftheBU01
failed(MessageBLINKonwhen
anykeypressonCU)
89
DISCOVERING BU 01 Afterdiscoveringunits.IfoneBU
isconnected,thesaiddisplaywill
appearonDisplayPanel
DISCOVERING BU01 BU02 Afterdiscoveringunits.Iftwo
BUsareconnected,thesaid
displaywillappearonDisplay
Panel
BU01 GN1 TESTING CUisauthenticatingwiththeBU
BU01 GN1 OK CUauthenticatedtheBU
BU01 GN1 NOT OK AuthenticationoftheBU01
failed(MessageBLINKonwhen
anykeypressonCU)
89
BU01 NOT RESPONDING Whencommunicationtimeout
occursduringcommunication
withtheBUorBUPosition
(thumbwheelSwitch)notset
properly
BU NOT CONNECTED CUnotdetectedBUwhenCUisin
CLEARstateorBALLOTstate
NO UNITS CONNECTED NounitsareconnectedwithCU
“INCORRECT NUMBER OF BU”
and “PRESS BALLOT KEY”
WhenCUisinClearstateor
BallotState,ifthenumberofBUs
connectedarenotmatchingwith
thenumberofcandidatesset
EVM IS READY If user presses the BALLOT key or
when the correct number of BUs
are connected
90
occursduringcommunication
withtheBUorBUPosition
(thumbwheelSwitch)notset
properly
BU NOT CONNECTED CUnotdetectedBUwhenCUisin
CLEARstateorBALLOTstate
NO UNITS CONNECTED NounitsareconnectedwithCU
“INCORRECT NUMBER OF BU”
and “PRESS BALLOT KEY”
WhenCUisinClearstateor
BallotState,ifthenumberofBUs
connectedarenotmatchingwith
thenumberofcandidatesset
EVM IS READY If user presses the BALLOT key or
when the correct number of BUs
are connected
90
PRESSED ERROR BU01 IfakeyisstuckontheBU
DISCONNECT BU02 Ifthenumberofcandidates
configuredis5(for1BU)and
numberofBUsconnectediftwo
BU02 NOT CONNECTED Ifthenumberofcandidates
configuredis26(for2BUs)and
numberofBUsconnectedis1
INVALID AbuttonontheControlUnithas
beenpressedoutofsequence
FULL TheMaximumnumberofvotes
(2000)forwhichthemachineis
designedhasbeenpolled
CLOCK ERROR RTCtimeanddateisnotOK
INOPERATIVE TheControlUnitcannotbe
furtherused
91
DISCONNECT BU02 Ifthenumberofcandidates
configuredis5(for1BU)and
numberofBUsconnectediftwo
BU02 NOT CONNECTED Ifthenumberofcandidates
configuredis26(for2BUs)and
numberofBUsconnectedis1
INVALID AbuttonontheControlUnithas
beenpressedoutofsequence
FULL TheMaximumnumberofvotes
(2000)forwhichthemachineis
designedhasbeenpolled
CLOCK ERROR RTCtimeanddateisnotOK
INOPERATIVE TheControlUnitcannotbe
furtherused
91
ELECTION EXCEEDED Datehaschangedsincethefirst
voterecordedintheEVM(When
timecrossesmidnight12PM)
TOTAL POLLED VOTES 50 Totalnumberofvotespolledis50
CANDIDATE 05 VOTES 512 ThecandidateNo.5hassecured
512votes
COMPUTING RESULT RESULTisgettingcomputed
PAST 07-13-59 PET 18-30-52 PollStartingTimeandPollEnd
Time
POLL RESULT PDT 16-06-18 ResultandDateofthePoll
DELETING POLLED VOTES DeletingthePolledvotefromCU
92
voterecordedintheEVM(When
timecrossesmidnight12PM)
TOTAL POLLED VOTES 50 Totalnumberofvotespolledis50
CANDIDATE 05 VOTES 512 ThecandidateNo.5hassecured
512votes
COMPUTING RESULT RESULTisgettingcomputed
PAST 07-13-59 PET 18-30-52 PollStartingTimeandPollEnd
Time
POLL RESULT PDT 16-06-18 ResultandDateofthePoll
DELETING POLLED VOTES DeletingthePolledvotefromCU
92
“ Democracy is not just the right to vote, but
the right to live in dignity”.-Naomi Klein
“Democracy is the government of the people,
by the people, for the people.”
Abraham Lincoln
93
the right to live in dignity”.-Naomi Klein
“Democracy is the government of the people,
by the people, for the people.”
Abraham Lincoln
93
General Elections, 2024
94
ALL THE BEST !
94
ALL THE BEST !
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