PPT Item # 8 - Designating City Engineer

Powerpoint Designating City Engineer

1. ADMINISTRATION
Presented by:
Phil Laney
Assistant City Manager
CITY ENGINEER DESIGNATION & ON-CALL
ENGINEERING SERVICES
ITEM # 8
MARCH 10, 2025

2. SUMMARY
City seeking contracted engineering & project
management services for streets, sidewalks, stormwater,
water, & sewer improvements & floodplain management
City Engineer & engineering services contracted out since
at least 2007
RFQ issued for qualified firms –12 respondents
Proposed designating City Engineer for particular
projects
Propose negotiating Master Services Agreements for on-
call engineering services Ardurra Group & Mendez
Engineering

3. BACKGROUND
Since 2007, City has designated Freese & Nichols (FNI) as
City Engineer & contracted to provide on-call, as needed,
engineering services
Engineering services required for many Public Works projects
Streets & sidewalks
Stormwater
Water & sewer
Additional services needed
Project management
Floodplain Development Permit Reviews
Environmental

4. BACKGROUND
FNI agreement expired in 2024 & month-to-month since
Request for Qualifications (RFQ) issued to gauge interest
in on-call engineering services for City
January 01, 2025 –RFQ released
January 31, 2025 –Submission deadline
March 10, 2025 –Council consideration

5. BACKGROUND
12 firms responded to RFQ
RFQ stated up to three firms could be selected to provide service, or
none
Propose selecting two firms for on-call professional services: Ardurra
Group & Mendez Engineering
Designate City Engineer for particular projects
AG3 Group, LLC
Ardurra Group, Inc.
Bain Medina Bain, Inc.
Berger Munson Engineers, LLC
Colliers Engineering & Design, Inc.
Floodace, LLC
Kimley-Horn and Associates, Inc.
Mendez Engineering, PLLC
META Engineering, LLC
Rakowitz Engineering, LLC
Ward, Getz & Associates, LLC
WGI, Inc.

6. RFQ RESPONSE EVALUATION
Engineering services RFQ responses evaluated according to
Qualifications & relative experience
Team composition
Responsiveness to RFQ
Previous project performance
Ardurra Group & Mendez Engineering deemed highest qualified firms
by review panel
Council may request to interview respondents
If no interview requested, City proposes to
Designate City Engineer for particular projects
Negotiate master services agreement with Ardurra Group & Mendez Engineering

7. ARDURRA GROUP
National firm with 85 offices & 1,750 employees; SA office
open 20 years & 31 employees
Contracted City Engineer for Leon Valley, Castle Hills, &
Helotes
Mid-size firm with wide range of services & experiences in-
house
Streets, stormwater, water & sewer, environmental, grants, survey,
construction & project management, traffic engineering, & floodplain
management
Currently conducting City street condition
assessment & planning

8. MENDEZ ENGINEERING
Local firm open for 13 years & 25 employees
Overseen projects for San Antonio, SAWS, Pleasanton, &
Alamo Heights
Engineer & construction manager for City’s 2025 Street
Maintenance Program
Smaller firm specializing in streets, stormwater,
water & sewer, & construction management

9. SELECTION PROPOSAL –TWO FIRMS
Cities commonly use multiple firms resulting in more
effectiveness, flexibility, & budget awareness addressing
infrastructure projects
Range of expertise broadens appropriate & innovative solutions to
needs
Tailor projects to resources, experience, and disciplines individual
firms excel in
More complex or larger projects likely assigned to firm with more
resources
Smaller local firm likely able to address day-to-day, annual
recurring projects
Promotes responsiveness & allows City options for availability
Alternative path available if project proposal unsatisfactory

10. POLICY ANALYSIS & COORDINATION
Proposal consistent with TX Local Government Code Sec.
2254.004 to require only a firm’s qualifications to be the
determining factor for selecting professional engineering services
If fee negotiations fail with one or both firms, negotiations will
be formally terminated, & City may proceed with other firm(s) or
reject all firms
Coordination
Public Works Director, City Attorney, & City Manager

11. FISCAL IMPACT
Fiscal impact of on-call engineering services with
Ardurra Group & Mendez Engineering subject to results
of fee negotiations in Master Services Agreements with
each firm
Cost for services to be charged per project, as needed