Project Proposal Guidelines_Sample Format

This is a guide on how to make a project proposal in school, business and even in the workplace.

1. PROJECT PROPOSAL

2. Project Proposal Format I. Project Summary II. Basic Information III. Rationale/ Background IV. Overall Goal/ Specific Objectives V. Project Implementation VI. Budgetary Requirements VII. Monitoring & Evaluation

3. I. Project Summary Example

4. II. Basic Information

5. III. Rationale/Background - An important part of this section should be a short description of your organization/agency - It is an argument in favor of implementing the proposed project - Detailed information/explanation of why the project is required in the area. - Describes the issues and problems the community is facing and how the proposed project will address them with the funding support provided by the agency/donor. - Is also referred to as “project background” since it gives an idea of what has been happening in the area prior to implementing the project.

6. IV. Over-all Goal / Specific Objectives - Provide overall context for what the project is trying to achieve. Example: The over-all goal of this project is to achieve an over-all alleviation of poor sanitary condition in the community of Purok 22-A, Sitio Malamboon, 76-A Bucana, Ecoland , Davao City.

7. Specific Objectives - Describe the specific, tnagible products and deliverables that the project will deliver Example: By the end of three months project implementation, the residents would be able to: Acquire knowledge, and awareness through integrative community sanitary symposium that aims towards promotion of environmental health. Relate to the discussion on the protection and collective action in promoting community hygiene through the training method of Structured Learning Experience Participate in the clean-up drive through collective action of the groups of women, men, youth and children. Practice the strict implementation and observance of proper waste management and clean up drive through collective action or “ bayanihan ”. Recognize the importance of a clean community through role-play .  

8. V. Project Implementation Example: The Coastal Clean Up Drive and Community Hygiene is comprised of the following activities which aims to address the issue of the community of Purok 22-A, Sitio Malamboon regarding poor sanitary condition. The Coastal Clean Up Drive and Community Hygiene has two main phases. We call these “Think Green and Act Green Project” which pertains to the (1) “Think Green” (promotion phase) (2) “Act Green” (protection phase). The first phase which is the “Think Green”. This phase wants to inflict community’s awareness and knowledge regarding safe and clean environment through community education. Here we will conduct the following activities such as: first is the Training on Community Hygiene, which utilizes symposium, Structured Learning Experience and Role Play training method. Second, is the Training on Proper Waste Management in which it will educate the residents on methods of waste management disposal through lecture and demonstration. The second phase which is the “Act Green”. This phase wants to ensure the sustainability of the project after it is implemented as well as their collective effort in the participation of clean-up drive. This aims to achieve the strict observance and implementation of the Proper Waste Management among the residents of Sitio Malamboon through monitoring schemes. Also this aims to strengthen the “ bayanihan ” spirit of the residents through collective action thus a clean-up drive will be conducted in this regard. Furthermore, with the help of the professionals, Purok Leader, Barangay Officials and residents they will create a monitoring and evaluation system to assure the strict implementation and observance of Proper Waste Management in the community .  

9. Task/ Activities April May June   1 st 2 nd 3 rd 4 th 1 st 2 nd 3 rd 4 th 1 st 2 nd 3 rd 4 th THINK GREEN (PROMOTION PHASE)                         Training on Community Hygiene: Structured Learning Experience and Role Play training method.                         Training Waste Management: Method of Waste Management Disposal                         ACT GREEN (PROTECTION PHASE)                         Collective action thus a clean-up drive.                         Create a monitoring and evaluation system: Strict implementation and observance of proper waste management within the community.                         Achieve the strict observance and implementation of the proper waste management among the residents.                        

10. VI. Budgetary Requirements Description Specification Amount Quantity/Pax Solution Cost ( ₱ ) Total Cost   Food Morning Snack ₱20.00 56pax ₱20*56 ₱1,120.00   ₱6,440.00 Lunch ₱70.00 56pax ₱70*56 ₱3,920.00 Afternoon Snack ₱25.00 56pax ₱25*56 ₱1,400.00     Materials Coupon bond ₱100.00 1 ₱100*1 ₱100.00       ₱1,001.00 Permanent Markers ₱15.00 8 ₱15*8 ₱120.00 Ballpens ₱7.00 50 ₱7*50 ₱350.00 Manila Papers ₱7.00 8 ₱7*8 ₱56.00 Masking Tape ₱20.00 3 ₱20*3 ₱60.00 Papers for Certificate ₱20.00 2 ₱20*2 ₱40.00 Printing Expenses ₱5.00 55 ₱5*55 ₱275.00 Speaker Honorarium Token & Gift Certificate ₱400.00 3 ₱400*3 ₱1,200.00 ₱1,200.00 Transportation Facilitator’s fare ₱14.00 4pax ₱14.00*4 ₱56.00 ₱56.00 Contingency Fund   ₱500.00 Total Amount ₱9,197.00

11. Breakdown of the Budget for Training on Waste Management Training on Community Hygiene Description Specification Amount Quantity/Pax Solution Cost ( ₱ ) Total Cost   Food Morning Snack ₱15.00 56pax ₱20*56 ₱840.00   ₱5,320.00 Lunch ₱60.00 56pax ₱60*56 ₱3,360.00 Afternoon Snack ₱20.00 56pax ₱20*56 ₱1,120.00     Materials Coupon bond ₱100.00 1 ₱100*1 ₱100.00       ₱1,001.00 Permanent Markers ₱15.00 8 ₱15*8 ₱120.00 Ballpens ₱7.00 50 ₱7*50 ₱350.00 Manila Papers ₱7.00 8 ₱7*8 ₱56.00 Masking Tape ₱20.00 3 ₱20*3 ₱60.00 Papers for Certificate ₱20.00 2 ₱20*2 ₱40.00 Printing Expenses ₱5.00 55 ₱5*55 ₱275.00 Speaker Honorarium Token & Gift Certificate ₱400.00 3 ₱400*3 ₱1,200.00 ₱1,200.00 Transportation Facilitator’s fare ₱14.00 4pax ₱14.00*4 ₱56.00 ₱56.00 Contingency Fund   ₱500.00 Total Amount ₱8,077.00

12. Breakdown of the Budget for Training on Waste Management   Training on Community Hygiene Description Specification Amount Quantity/Pax Solution Cost ( ₱ ) Total Cost   Food Morning Snack ₱20.00 55pax ₱20*55 ₱1,100.00   ₱5,320.00 Lunch ₱60.00 55pax ₱60*55 ₱3,300.00 Afternoon Snack ₱20.00 55pax ₱20*55 ₱1,100.00     Materials Paper for Certificates ₱20.00 2 ₱20*2 ₱40.00   ₱290.00 Printing Expenses ₱5.00 50 ₱5*50 ₱250.00 Transportation Facilitator’s fare ₱14.00 4pax ₱14.00*4 ₱56.00 ₱56.00 Contingency Fund   ₱500.00 Total Amount ₱6,166.00

13. VII. Monitoring and Evaluation - How the project will be monitored and evaluated? Example: Upon the duration of the project, the Barangay Council together with the identified community leaders will take charge on monitoring and evaluating the project. They will monitor whether the projects are still going on or not, if the projects are already done or still about to start. In evaluation, there will be a utilization of pre and post evaluation tool. The evaluation is essential to assure the success of every person involved in the project.

14. End!