ROADMAP AND PATHWAYS TO EXIT AND SUSTAINABILITY.pptx

Roadmap of Sustainability

1. ROADMAP AND PATHWAYS TO EXIT AND SUSTAINABILITY

2. Milestones: Exit-Sustainability Plan and Road map Govt commitment in the approved document : TAPP, Page 57-58 (Ref. July 7, 2020, Working committee on Country-wide scaling up, LGD Country-wide Scaling up of Village Court operation 2022-27 18 March 2024 – Initial Sharing Meeting: First multi-stakeholder discussion on the Exit & Sustainability Plan for their comments. (presided by Addl Secretary, LGD, NPD, JS & SAS-UP section, JS- PMIE NILG and PMU-AVCB III) 5 December 2024 – 3 rd PIC consultation: Draft plan shared and endorsed by the PIC members, i ) advice to form a review committee to finalize the plan engaging relevant dept/ministries in consultation ii) JS-UP section hold the responsibility of VC iii) GO to DC and UNO to ensure support for VC iv) SC representative recommended to include DLAO in VC monitoring following their similar engagement in dist. Level v) EU emphasized to develop a road map of ESP/visible structure to monitor its implementation for VC sustainability vi) LJD representative VC system would significantly alleviate the backlog cases within the formal court system, collaboration with NLASO will enhance effectiveness of VC, use help line number (16430) to disseminate of VC information 5–7 January 2025 – Plan Shared Widely: Collaborative consultations held with DDLG and relevant ministries ( MoPA , MoLJPA , MoIB , NILG and LGD ministry), robust plan and draft road map 5 May 2025 – Review Committee Formed: 6-members committee established to lead the review process. 10 July 2025- First meeting held and suggested to organize an extended meeting including different sections of the LGD, official launch of review actions, building on previous milestones and guiding the way forward 16 July 2025- Extended ESP Review committee meeting: Key issue will elaborately be discussed, especially VC desk formation, oversight monitoring of judiciary and resource mobilization. NPD madam and president of the committee proposed to organize workshop (outside of Dhaka) including extended team of LGD and focal points of misnitries

3. Existing Framework for Exit and Sustainability: As per TAPP LGD (National level) MoPA -Cabinet (Local Level: DC, UNO) Linked Linked LGD-NILG LGD-PMU Linked Linked LGD-Cabinet- MoLJPA (Local: DC, DDLG, UNO, DLAO) Linked LGD, MoI , ICT (Local: DIO, BTRC-mobile message, Totthyooapa , KKC, Media, CSOs ) Linked MoLGRD&C , MoF, MoP Task Desk Formation with dedicated staff and Resources Desk Formation at national, District and UZ level AACO Recruitment LGD: ADP Allocation for NILG ( Trg manual and plan execution) NILG: Training Pool- Training for DRT-URT-UPs and AACOs Task Task LGD: Digitalized VCMIS for case mgt ad monitoring , Moni app and online trg PMU: Develop, Testing, Upload the Digital system Task LGD- DDLG-UNO: Institutionalization of monitoring & Reporting (VCMC, DMIE and VCMIS) MoLJPA -DLAO: Judicial oversight-monitoring VC cases Task LGD: Coordinate-Engage GoB institutions Use GoB sources for outreach ( MoI -DIO, MoYS , MoSS , MoWCA , ICT, BTRC, national & local media ADP Allocation for VC operations UP level fund raising for VC Task

4. Six pillars/milestones of AVCB III’s Exit and Sustainability Plan Pillar/ Milestone 1: Village court desk at national & local level , Pillar/ Milestone 2: : Institutionalization of the capacity building Pillar/ Milestone 3: : Oversight and monitoring of Village Court performance Pillar/ Milestone 4: Innovative approaches including digitalization and online monitoring Pillar/ Milestone 5: Outreach and communication Pillar/ Milestone 6: Resource mobilization for Village Courts

5. ROAD MAP AND PATHWAYS Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with Ministry/Dept. Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 A. A separate desk for VC at the LGD with dedicated staff and resources 1. Consultation with different stakeholders at local and national level to create the desk                 Discussion and coordination with relevant ministries, PIC, PSC, GO circulation Capacity building                 LGD & Cabinet PCU, M&E, 2. Develop the proposal to create a desk at the central level, District & Upazila level                 a.2: Develop the proposal to create a desk at the central level, District & Upazila level                 LGD PCU, M&E, 3. Advocacy with LGD, Cabinet, Finance and MOPA to create a desk for VC at central level and assign staff at LGD desk for VC                 LGD, MOPA, Cabinet, Finance, PCU, M&E, 4. Share proposal with PIC and PSC members and receive their Consent                 PIC & PSC members NPC, NPD 5. Receive approval of the proposal from the relevant ministry for way forward               LGD, Cabinet, MOPA, Finance, Planning Com. NPC, NPD 6. Identify the human resources for the VC under the leadership of UP section (headed by Joint Secretary and PS/AO)                 LGD and technical support of AVCB III PCU, Finance 7. Identify required budget allocation by LGD to run VC desk (Staff cost, logistics & stationary, travel cost, etc.)                 LGD and technical support of AVCB III PCU, Finance 8. Develop TOR of the assign staff in discussion with LGD, MPA, Cabinet Division.                 LGD, MOPA, Cabinet, Finance, PCU 9. Establish VC Desk with the assigned Officer and functional of the desk                 LGD, MOPA, Finance NPC, NPD 10. Capacity building of VC Desk Officer               LGD, NILG and Project CB 1. VC Desk at national and local level

6. Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with Ministry/Dept. Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 B. Separate VC Desk at the District level 1. Place a proposal to form a desk with composition of DDLG, ACLG, Office Assistant ( DDLG will lead)             Discussion and coordination with DDLG and local administration (as per guidance of Cabinet).            LGD and AVCB III  PCU 2. Advocacy with LGD, cabinet, and other relevant ministries to assign the above GoB Officer/Staff for the VC desk at the district level                 LGD, Cabinet Division, local Administration PCU 3. APAs of desk staff and other officials who have a role in VC implementation include the VC as a core task                 PCU, NPC, M&E 4. Develop and approve TOR/guideline for the assigned Desk officials                 PCU, NPC, M&E 5. GO issue by Ministry/local administration                 PCU, NPC, M&E 6. Provide capacity-building support to assigned staff                 LGD, Cabinet local Administration, NILG CB and PCU Continuation… C. Separate VC Desk at the Upazila level with dedicated staff and support. 1. Place a proposal to form a desk with the composition of UNO and Office Assistant ( UNO will lead the team)                  Discussion and coordination with DDLG and local administration (as per guidance of Cabinet).        LGD, AVCB III  PCU 2. Advocacy with LGD, cabinet, and other relevant ministry to assign GoB Officer/Staff at district level                 LGD, Cabinet, LA  PCU 3. APAs of desk staff and other officials who have a role in VC implementation include the VC as a core task               LGD, Cabinet, LA  PCU, M&E 4. TOR development and approval of the TOR                 LGD, Cabinet, LA  PCU, M&E 5. GO issue by Ministry/local administration                 LGD, Cabinet, LA   6. Provide capacity-building support to assigned staff                 LGD, Cabinet, LA  CB and PCU

7. PILLAR 1: VC DESK formation Desk Composition ToR Relevant with Village Court National Level A dedicated National Desk, based in LGD with dedicated staff and resources, lead by UP section or a separate entity under UP section -Incentive for UP chair, AACO/AO, Panel members and Village Police - Coordination & Operational support (GO, instruction, guideline) - Monitoring & Reporting (online) - Performance review & evaluation (base for budget allocation) LGD-NILG, Cabinet, MoPA , LJD- Supreme Court, ICT, MoF, Planning Commission, MoIB , MoWCA - MoYS-MoSW ) Dist level A dedicated desk, lead by DDLG, supported by ADLG and office Asst - Coordination- and CB support ( trg , awareness, campaign, meeting) - Monitoring, evaluation and reporting -Facilitate VCMC and performance evaluation criteria DRT (DD-W, SS & Y, ASP), DVCMC, DIO, Media, NGO coordination, DLAO, DLOC, DLAC UZ level A dedicated desk, lead by UNO supported by AO/CA/OA - Coordination- and CB support ( trg , awareness, campaign, meeting) - Monitoring, evaluation and reporting - Facilitate VCMC -Electronic register VC cases -VC visibility (signboard) URT (UZ-W, SS & Y, A/C Land, OC), UVCMC, Media, NGO coordination, UZ-LOC, UZ-LAC UP level Proposed by DDLGs during Annual coordination meeting in CXB; additional charge to AACO or Peshkar-cum-VC office Asst new position created or outsourced Help UP officials and VC panel to document and operate VC UP Chair, UP member, UP female member, AACO, UPAO

8. Section-2: Institutionalization of the Capacity Building A. Formation of a Committee to review existing training courses and budgetary requirement of NILG to continue CB initiatives for the UP functionaries. Organize tri-party (LGD, NILG & AVCBII) meeting and form joint review team                 SOP for the formation and functionality of the committee NILG & LGD CBC 2. Review the training courses of Union functionaries, and to prepare & submit a proposal detailing the training curriculum, duration, plan, and budget through findings sharing meeting by the Review Committee                 Consultation NILG Review the CB initiatives and training documents. NILG & LGD CBC 3. Submission of the review report along with the proposal for getting approval from LGD                 A concrete proposal and recommended actions (by LGD) NILG & LGD CBC B. Ensure a separate budget allocation for the execution of the training plan by the NILG 4. Include provision of regular training for UP functionaries, DRT, URT and officials of the VC desk in the annual plan and curriculum/syllabus of NILG                 Sharing of concrete proposal with NILG for execution Follow up (by LGD) NILG & LGD CBC 5. Support NILG for preparing & submitting necessary plan and budget to LGD based on the recommendations provided by the review committee                 NILG to prepare budget and plan to submit to LGD NILG & LGD CBC 6. Peruse LGD for ensuring budget allocation for the proposed training plan on VC                 Budget approval from the ECNEC NILG & LGD CBC C. Policy advocacy and follow up with GoB National Training Institutes (BPATC, BCSAA, JATI, BPA etc.)   7. A comprehensive study on Integration of VC issues with GoB training institutes                 Consultation with different GoB training institutes LGD BPATC, BCSAA, JATI, BPA etc. CBC, OP 8. Follow up/sharing meeting/workshop for sharing of study findings with concern heads of respective ministry/organizations and way forward                 National consultation  LGD  CB, M&E, PCU Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with ministry/dept. Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

9. Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with ministry/dept. Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 A. Ensure oversight and monitoring of VC by local administration 1. Implement DMIE system in all UPs of Bangladesh under the leadership of MIE Wing, LGD                 Meeting, coordination, discussion, GO circulation, review/reformation of documentation               LGD, Cabinet M&E 2. Issue a revised GO on district and Upazila VCMC (ensuring judicial representation oversight in the VCMC).                 LGD, Cabinet M&E, PCU 3. Formation/reformation of the District and Upazila VCMC for monitoring of VC’s performance                 3. Formation/reformation of the District and Upazila VCMC for monitoring of VC’s performance                 LGD, Cabinet, LA PCU, M&E 4. Hold regular meeting of VCMC in line with GO                 LGD, Cabinet PCU & M&E 5. Inclusion of VC in the Citizen Charter                 LGD, Cabinet NPC, NPD & M&E 6. Assign responsibility to VC Desk at district and upazila level to monitor the VC performance                 LGD, Cabinet NPC, NPD & M&E LGD, Cabinet NPD & PCU 7. Coordination with AACO and UP Chairman at upazila level                 LGD, Cabinet PCU & M&E 8. Coordination between District & Upazila Desk                 LGD, Cabinet PCU & M&E B. Ensure oversight and monitoring of VC by judiciaries 9. Issue a revised GO on District and Upazila VCMC taking concern from the cabinet (for inclusion of Judiciary representatives)                 Meeting/Discussion with LGD, L&JD and LA GO circulation           LGD & L&JD Legal, PCU, NPC & NPD 10. Maintain flow of quarterly VC performance report to the District Judiciary                 LGD & L&JD Legal, PCU, NPC & NPD 11. Formalize quarterly coordination meeting of district Judiciary and UP chairman                 LGD & L&JD Legal, PCU, NPC & NPD 12. Regular submission of status report on referred cases to the district Judiciary                 LGD & L&JD Legal, PCU, NPC & NPD 13. Ensure access of judiciary access to VCMIS                 LGD & L&JD Legal, PCU, NPC & NPD 14. Ensure the visit of DLAO at UP level for guiding the UP functionaries based on VC case documents and proceedings.                 LGD & L&JD Legal, PCU, NPC & NPD Section-3: Oversight and Monitoring of VC Performance

10. Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with ministry/dept. Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Section-4: Innovative approaches including digitalization and online monitoring 1. Web-based VCMIS for case management, reporting and VC performance monitoring (UP-UZ-Dist.-N) Introduce VCMIS Revised VCMIS with law amendments and other necessary features. Engaging NILG, PMU LGD, ICT M&E, Legal 2. Training/orientation for AACO/ AO on Web based VCMIS LGD with technical support of AVCB III PCU, M&E Operations, legal and CapDev 3. Orientation of UNOs and DDLGs on web based VCMIS same M&E 4. Implement wed-based VCMIS in 3041 UPs same M&E 5. Handover web based VCMIS to LGD AVCB III M&E 2. Digitalized VC system (E_VC system) 6. Mobile Apps on VC services Pilot in 100 UPs and recommend for replication LGD M&E 7. Online training/orientation on VC LGD M&E 8. Video tutorial on DMIE LGD M&E 9. Video tutorial on VC digitalization LGD M&E 3. Digitalized VC system ( E_trg on VC 10. Stakeholder consultation and Gather requirements for Muktopath , 10 mins school. Content development and consultation E-VC training LGD, ICT, A2I CB 11. Development of interactive tutorial Same CB 13. Online Campaign Same CB 14. Rating and Certification same CB

11. Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with ministry/department Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 A. Develop and Implement Outreach and Communication Strategy 1. Strategy developed and reviewed 2. Endorsed by Cluster and CO Communication 3. Implement the strategy in field Orient staff and stakeholders MOI&B Communication and PCU B. Develop and Implement Gender Mainstreaming Strategy 1. Strategy developed and reviewed 2. Endorsed by Cluster and CO Communication 3. Implementation of the strategy in field Orient staff and stakeholders MOWCA, MOSW Gender and PCU C. Disseminate VC message through the outreach activities conducted by GoB and Local NGO Letter issue to all offices/departments of the GOB (district and upazila) to discuss about VC in their monthly meeting                 Letter issued by Cabinet LGD Communication and PCU Develop and Disseminate Promotional Materials (Advertisement, Poster, IEC, video clips at local TV, Drama, jingle, PSA at radio, Television and community radio)                 Consultation with MIO&B, MoWCA ( Tathya Apa , Gender Promoter - Kishore- Kishori Club), MoSW (scheme beneficiary) and MoY&S (trainees) Meeting/workshop with Scout and Girls Guide. Consultation Meeting/workshop with Primary & Secondary Education Department. Consultation meeting/workshop with Islamic foundation and Inter religious institutions MIO&B, MoWCA , MoSW and MoY&S Comms, Gender and PCU Organize outreach consultation meeting with DIO and GO/NGO at district and upazila level. Promote VC through Film Display, Yard Meeting, Women gathering MoI and DIO Com. Organize outreach consultation meeting with DIO and GO/NGO at district and upazila level Organize outreach consultation meeting with DIO and GO/NGO at district and upazila level Engage DIO, DYD, DWA and DSS in district and upazila level to disseminate VC messages Section-5: Outreach and Communication

12. Milestone/ Activity Sub-Activity 2025 2026 Strategy Linkage with ministry/department Responsible component Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 LGD to create a separate budget code for village courts for ADP allocation and allocate a budget for village courts in ADP 2025-2026 A. Create a separate budget code for village courts for ADP allocation and allocate a budget for village courts in ADP 2025-2026.       Keep the ADP allocation for VC as an agenda of PIC and PSC Submission of request to MoF (for separate code) Issue and Circulate GO (by LGD) Follow up the progress MoLGRD&C MoF LGD PCU and OP Approval of the PIC and PSC PCU Prepare a guiding notes as suggested by the PSC (notes to be followed as suggested by PSC) PCU Request by LGD to MoF for creating a separate budget code (for VC operation) with a proposal for inclusion of VC budget allocation in RADP. PCU Issue a GO (by concern Ministry/Dept.) PCU Follow up progress until it is executed. PCU Create a budget line for the Village Courts in the UP Budget Develop a local-level resource mobilization strategy         Consultation with local administration and UP functionaries (as part of existing event). Identify areas of local resources (by field staff and UPs) DDLG UNO UP Chairman PCU and Coms and Gender Consultation with local administration and UP functionaries (led by DDLG) Mapping of local resources/scope at UP level Approval of strategy for local resource mobilization by DDLG/Local Admin. PCU Approval of strategy for local resource mobilization by DDLG/Local Admin. PCU B. Instruct all UPs (with GO) to allocate/create a separate budget line/code for village courts and allocate required budget for the VC system.       1. Advocacy with Cabinet Division and guiding notes (GO) for the UNO 2. Amend the VC Rule 3. Reform the Hat-Bazar Policy Cabinet Division LGD-DDLG UNO UP Chairman PCU and Finance Local revenue budget allocation for the UPs annual budget (by UNO) PCU and Finance Increase Case Fee for filing of case/complain (need amendment of the VC Rule) PCU Reform the Hat-Bazar Policy (by LGD) and increase the allocation from 20% to 25% for VC operations. PCU Section-6: Resource mobilization for village courts

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