Sample_Executive-Project-Kickoff.pptx

PMP Documentation templates

1. Executive Project Kickoff

2. Agenda Meeting Objectives and Introduction Project History and Overview SOW Review and Scope Confirmation Project Approach Project Structure Project Team and Organization Roles and Responsibilities External Stakeholders Facilities Communication Management Controlling and Sign-Off Risks & Issues Management Conditions of Satisfaction Additional Project Planning Sessions and Actions Q&A

3. Meeting Objectives and Introduction Introduce [Customer Name] and [Partner Name] Project Management Teams Confirm Engagement Objectives Confirm Scope and Review Current WBS Confirm Project Approach and Structure Conduct Stakeholder Analysis Determine Customer Conditions of Satisfaction (COS) Schedule Additional Project Planning Sessions

4. Project Management Team Name Role Commitment Project Manager Full-time Engagement Manager Part-Time Relationship

5. Project History & Overview Company Background Project (Sales) History Opportunity Overview & Project Definition Project Vision Project Approach Business Objectives Technical Objectives

6. Review SOW and Confirm Scope Solution Sites, Locations & Divisions Business Processes Requirements & Configuration Custom Coding Integration & Interfaces Training Testing Data Migration

7. Project Scope: High-level Out-of-Scope Business Process Re-Engineering Infrastructure Deployment Post Operational Solution Support

8. Project Approach – Timeline & Milestones ID Task Name Q 1 Q 2 Jan Feb Mar Apr May Jun 1 Analysis 2 Design 3 Development 4 Deployment 5 Operation Q 3 Jul Aug Sep Duration ( Range ) 2 - 4 weeks 4 - 8 weeks 15 - 20 weeks 3 - 6 weeks 2 - 4 weeks

9. Project Approach – Timeline & Milestones ID Task Name Q 1 Q 2 Jan Feb Mar Apr May Jun 1 Agile Preparation 2 Agile Execution 3 Deployment 4 Operation Q 3 Jul Aug Sep Duration ( Range ) 2 - 4 weeks 4 weeks per sprint 3 – 6 weeks 2 - 4 weeks

10. Project Approach - Methodology

11. Project Approach – Project Management

12. Project Approach: Key Deliverables Project Plan Training (Overview, Core & TTT) Functional Requirements Document & Fit Gap Analysis Infrastructure Design Functional & Technical Design Documents Solution Design Document Completion of Process & Integration Testing Completion of User Acceptance Testing Final Data Migration Production System Project Closure Report

13. Project Approach: Key Deliverables Project Plan Training (Overview, Core & TTT) Solution Backlog Integration Strategy Infrastructure Design Completion of Process & Integration Testing Completion of User Acceptance Testing Final Data Migration Production System Project Closure Report

14. Name Role Commitment Full-Time Part-Time Relationship Project Structure: Partner Team Structure

15. Name Role Commitment Full-Time Part-Time Relationship Project Structure: Customer Team Structure

16. Project Structure: Project Organization

17. Project Structure: Roles and Responsibilities Task Project Manager Customer Project Manager Solution Architect Application Consultant Technology Consultant Development Consultant IT Manager BDM Key User … Define Project Roles A R C I I I C I I Assign Resources to Project A R I I I I I I I Assign Work Package to Resource A A I I I I - - I … Estimate Task A V R C C C V S - Schedule Task A V I I I I V S I … Extended RACI-Matrix: R - Responsible, implying the main responsibility in doing/delivering effort and skill. A - Accountable, implying management (overrides R when both are implied). C - Consultative, implying assistance (both active and advisory). I - Informed, implying a requirement of the one responsible to report on the task. V - Verify, implying a check against the defined scope and conditions of quality standards. S - Sign-off, implying the actions of review, validation and acceptance.

18. Project Structure: Roles and Responsibilities Task Project Manager Customer Project Manager Solution Architect Application Consultant Sprint Cycle Manager Build Manager Technology Consultant Development Consultant IT Manager BDM Key User … Define Project Roles A R C I I I I I C I I Assign Resources to Project A R I I I I I I I I I Assign Work Package to Resource A A I I A I I I - - I … Estimate Task A V R C R I C C V S - Schedule Task A V I I R R I I V S I … Extended RACI-Matrix: R - Responsible, implying the main responsibility in doing/delivering effort and skill. A - Accountable, implying management (overrides R when both are implied). C - Consultative, implying assistance (both active and advisory). I - Informed, implying a requirement of the one responsible to report on the task. V - Verify, implying a check against the defined scope and conditions of quality standards. S - Sign-off, implying the actions of review, validation and acceptance.

19. Name Role Organization Project Structure: External Stakeholders

20. Project Structure: Communication Management Communication Plan Reporting &Meetings Meeting Minutes Project Status Meetings & Reporting Issues & Risks Logs Kick-Off Meetings Executive Steering Committee Meetings Phase Tollgate Reviews Workshops Collaboration & Documentation Repository

21. Project Structure: Facilities On-Site Requirements Remote Connectivity Building Access Business Hours Dress Code Activities with Facilities Dependencies

22. Project Structure: Controlling and Sign-Off Controlling Progress and Performance Change Control Plan Process Initiating a change request Core team review Impact analysis (including cost regardless of implementation) Project board review Final disposition Quality Management Sign-Off & Approvals Engagement Exit Criteria Project Closure Process

23. Project Structure: Risks & Issues Management Risk Management Planning Managing the Three Major Risk Areas Business Technology Project Execution Issue Management Planning Issue Resolution Management Risks & Issues Escalations Core Team Project Steering Committee

24. Additional Project Planning Sessions & Actions Finalize the Project Charter Finalize the Work Breakdown Structure (WBS) & Project Plan Review and Approve the Project Charter Review and Approve the Project Plan Initiate the Plan Project Kick-off Review Outstanding Issues or Actions

25. Questions & Answers What are your questions? What are your concerns? What was not mentioned during the Executive Kick-Off presentation?

26. Thank you.