SU01 - Background and Instruction

Instructional document for SAP administration transaction SU01 - Creating and maintaining users in SAP

1. BCO6181 - ERP Applications
SU01
Creating and Maintaining Users
In SAP
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2. Overview
SU01 Purpose 
•Used for creation of a user master, enabling log on and a level of
interaction in SAP.
•SU01 would be used in an administrative or support role. Tasks could
be:
Set up of new users for production or test environments;
Maintenance of user master information dependant upon internal
employee movements within a business.
  
Roles, Profiles and Authorization
•In our scenario we will be creating a new dialogue user, then allocating
a role to enable the new user to fulfil their specific business activities.
•In SAP activities are protected by authorization.
•Access is dependent upon specific corresponding authorization, which
is determined by the types of activities within your role. When a role is
created a profile is also generated, it is the profile that contains the
required authorizations.
•Authorization is important as it ensures segregation of duties, therefore
an enhanced level of security.
Requirements
•In order to access SU01 a user with a broad profile is required:
SAP* or BCUSER.
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3. Initial User Maintenance
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1/ Transaction Selection
In Navigation field, enter transaction code: su01.

4. Initial User Maintenance
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2/ Assign User Name
In User field, enter: user1;
Select:  Create or F8.

5. Address
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1/ Assign Personal Information
Mandatory fields need to be specified / entered for Person:
In Title field, select a title from the drop down box;
In Last name field, enter a last name;
In First name field, enter a first name;
Additional Information – Address
Fields in the Address Tab belong to Business Address Services (BAS), which offers functions
for managing addresses in applications. Non – mandatory fields can also be maintained, to view
additional information regarding these, select the field of interest and press (F1) (SAP Help-
NetWeaver 2004 SPS23-2011).
Help Links – Creating and maintaining users
http://help.sap.com/saphelp_nw04/helpdata/en/52/671191439b11d1896f0000e8322d00/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/e1/120024e74011d2962b0000e82de14a/content.htm
2/ To proceed, select tab: Logon Data.

6. Logon Data
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1/ Select User Type
In User Type field, select: Dialog from the drop down box.
2/ Set Initial Password
In Initial password field, enter a password to enable the first logon.
In repeat password field, enter password again to confirm.
Note: Please take note of password created!Note: Please take note of password created!

7. Logon Data
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3/ Set Validity Period
In Valid From field: enter the present date;
In Valid through field: enter a future date;

Type Purpose
Dialog Individual, interactive system access.
System Background processing and communication within a system (e.g. such as
RFC users for ALE / Workflow).
Communication Dialog-free communication for external RFC calls.
Service Dialog user available to a larger, anonymous group of users.
Reference General, non-person related users that allows the assignment of additional
identical authorizations, such as for Internet users created with transaction
SU01. No logon is possible.
Additional Information Logon data: Summary of user types
Additional Information Logon data: Other fields
User group – If a user is allocated to a group this ensures a particular administrator
maintains the group only.
Accounting Number and Cost Centre – This provides further identification of the user to a
business area cost centre (SAP Help-NetWeaver 2004 SPS23-2011).
Help Links - Logon data
http://help.sap.com/saphelp_nw04/helpdata/en/52/67119e439b11d1896f0000e8322d00/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/22/41c43ac23cef2fe10000000a114084/content.htm
4/ To proceed, select tab: Defaults.

8. Defaults
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1/ Set Defaults
Default settings for start menu, language, decimal, date, time formats
can be adjusted to suit user preference as well as output devices.
Help Links - Defaults
http://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm
2/ To proceed, select tab: Parameters.

9. Parameters
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1/ Set Parameters
Certain fields in SAP have a Parameter ID (PID). If a field has a PID,
the field can be specified under the Parameter ID column and a default
value can be specified for this field under the Parameter Value column.
To determine if a field has a PID, select the field, press F1 and select
the technical information button, if there is a PID, this will be displayed
with field information. (SAP Help - NetWeaver 2004 SPS23 - 2011),
(SAP for MIT – Getting started 2001, User Profile Parameters Wiki
2007).
Help Links - Parameters
http://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm
http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html
http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters
2/ To proceed, select tab: Roles.

10. Roles
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Roles: Authorization in SAP
•Transactions, programs, and services in SAP systems are protected
from unauthorized access.
•To access business objects or execute SAP transactions, a user
requires corresponding authorizations, as business objects or
transactions are protected by authorization objects.
•Authorizations are defined depending on the activity and
responsibilities of the employee. The authorizations are combined in
an authorization profile that is associated with a role. The user
administrators then assign the corresponding roles using the user
master record, so that the user can use the appropriate transactions
for his or her tasks.
Roles: Roles & Profiles
•Roles are collections of activities undertaken to fulfil an assignment
within a business scenario.
•These activities could be transactions or reports. To ensure security,
activities required to perform a role should be carefully defined when
roles are created in SAP, ensuring appropriate segregation of duty i.e.
access to some activities and restriction to others.
•When a role is created, the corresponding profile, which contains the
necessary authorizations, is also created. Once a role is assigned to a
user, the corresponding activities and authorizations are then granted.
(SAP Help-NetWeaver 2004 SPS23-2011).

11. Roles
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1/ Select Role
Under Role column header, select: the search box on the right.
2/ Select Role
In Single role field, enter: *
Select: 

12. Roles
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3/ Select Role
Scroll down through the Single roles List.
Select / Tick : SAP_BC_DWB_ABAPDEVELOPER -  ABAP Developer
Select:
4/ Set Validity Period
In Valid From field: enter the present date;
In Valid to field: enter a future date;
Select: Save.

13. Roles
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5/ Confirm Creation Of New User
After saving we should be back to User Maintenance Initial screen as
above. User1 is now saved and complete with a role. This can be
checked by logging on with ID: User1 and the Password created
previously.
To proceed, select: SAP logon pad.
5/ Roles
After saving we should be
6/ Logon As New User
In User field: Enter: user created;
In Password field, Enter: password created;
Press Enter;
Enter: New password and Repeat Password;
Select:         

14. Roles
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Explore the user menu for your new user created!
Help Links & Example - Roles
http://help.sap.com/saphelp_nw04/helpdata/en/52/671285439b11d1896f0000e8322d00/frameset.htm
http://help.sap.com/saphe_nw04/helpdata/en/c5/726ee5d803da43857584bb4daa9ddd/frameset.htm
http://www.b-eye-network.com/view/3768

15. Additional Tasks – User Copy
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1/ Choose Source User
In User field: Enter User name to be copied from;
Select Copy.

2/ Choose Details To Copy From Source User
In To field: Enter New User name to be copied to;
Select: corresponding info. check boxes you wish to copy to the new
user;
Select Copy;
Amend: Address, Logon Data as required and Save;
Your new copied user is created!

16. Additional Tasks – Password Reset
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1/ Choose User To Reset
In User field: Enter User name whose password is to be changed;
Select Change password.

2/ Reset Password
In New Password field: Enter new password;
In Repeat Password field: Confirm password;
Select:

17. References
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SAP for MIT – Getting started, 2001, Instructional documentation,
Massachusetts Institute of Technology, viewed 20
th
April 2011,
http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html;
SAP Help - NetWeaver 2004 SPS23, 2011, SAP Help Portal, viewed
20
th
April 2011, http://help.sap.com/;
SAP Developers Network Wiki 2007, User Profile Parameters, wiki
article, 01
st
March, viewed 28
th
April 2011,
http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters.
Houze, G. 2007. SAP R/3 Security: Would You Like Roles With That
Logon?, online article, viewed 01st May 2011,
http://www.b-eye-network.com/view/3768