Supplier Quality Audit Checklist with eAuditor Audits & inspections

https://eauditor.app/2024/07/30/supplier-quality-audit-checklist/

Supplier Quality Audit Checklist
A Supplier Quality Audit is a systematic evaluation of a supplier’s quality management systems, processes, and capabilities.

The goal is to ensure that the supplier can consistently meet the required standards and specifications for products or services.
Supplier Quality Audit

Steps to Conduct a Supplier Quality Audit
1. Preparation
Define Objectives: Clearly outline the goals of the audit, such as assessing compliance with quality standards, evaluating process effectiveness, or identifying areas for improvement.
Select Audit Team: Assemble a team with relevant expertise, including quality engineers, auditors, and subject matter experts.
Review Documentation: Collect and review supplier’s quality documentation, including previous audit reports, quality manuals, and process flows.
2. Pre-Audit Planning
Develop an Audit Plan: Create a detailed plan outlining the scope, objectives, schedule, and methodology of the audit. Include specific areas to be audited, such as production processes, quality control systems, and supply chain management.
Notify the Supplier: Inform the supplier of the upcoming audit, providing details about the audit scope and schedule. Request any necessary documentation or information in advance.
3. Conducting the Audit
Opening Meeting: Start with an opening meeting to introduce the audit team, review the audit plan, and clarify objectives. This sets the tone and ensures everyone understands the process.
Document Review: Examine the supplier’s quality management system (QMS) documentation, including quality policies, procedures, and records.
Process Observation: Observe the supplier’s processes and practices. This may include inspecting production lines, reviewing process controls, and evaluating employee practices.
Interviews: Interview key personnel to assess their understanding of quality requirements, procedures, and responsibilities.
Record Review: Review records related to quality control, such as inspection reports, non-conformance reports, corrective actions, and training records.
4. Assessment and Evaluation
Compliance Check: Evaluate the supplier’s compliance with contractual agreements, industry standards (e.g., ISO 9001), and regulatory requirements.
Process Effectiveness: Assess the effectiveness of the supplier’s processes in achieving quality objectives and meeting customer expectations.
Risk Identification: Identify potential risks or areas where the supplier may be falling short of quality standards.
5. Reporting
Audit Findings: Document findings, including areas of non-compliance, strengths, and opportunities for improvement.

1. Supplier Quality Audit Checklist
A Supplier Quality Audit is a systematic evaluation of a supplier's quality management systems,
management systems, processes, and capabilities. The goal is to ensure that the supplier can
supplier can consistently meet the required standards and specifications for products or
products or services.

2. Steps to Conduct a Supplier Quality Audit
01
Preparation
Define objectives, assemble an audit team with relevant expertise, and review
review supplier documentation including quality manuals and process flows.
flows.
02
Pre-Audit Planning
Develop a detailed audit plan outlining scope, objectives, and methodology. Notify
methodology. Notify the supplier and request necessary documentation in
in advance.
03
Conducting the Audit
Start with an opening meeting, review documentation, observe processes,
processes, interview personnel, and examine quality control records.
04
Assessment & Evaluation
Evaluate compliance with standards, assess process effectiveness, and identify
identify potential risks or areas falling short of quality requirements.
05
Reporting
Document findings, prepare a detailed audit report with recommendations, and
recommendations, and conduct a closing meeting to discuss results.
06
Follow-Up
Develop corrective action plans, schedule verification audits, and drive continuous
continuous improvement initiatives.

3. Key Components of an Audit Report
Executive Summary
Overview of audit objectives, scope, and key
key findings that provide a high-level snapshot of
snapshot of the audit results.
Audit Scope & Methodology
Description of the audit process, including areas
audited and methods used to evaluate supplier
performance.
Findings & Observations
Detailed findings categorized by compliance,
compliance, process effectiveness, and risk areas
areas with supporting evidence and examples.
examples.
Recommendations
Specific recommendations for corrective actions
actions and improvements to address identified
identified issues.
Action Plan
A plan outlining agreed-upon corrective actions,
responsible parties, and deadlines for
implementation.
Conclusion
Summary of overall audit results and supplier
performance assessment.

4. Example Audit Checklist
1
Documentation Review
•Quality policy and objectives
•Quality manual
•Procedures and work instructions
•Records of previous audits and corrective
corrective actions
2
Process Evaluation
•Production processes and controls
•Inspection and testing procedures
•Handling of non-conformances
•Calibration of equipment
3
Personnel & Training
•Qualifications and training records
•Roles and responsibilities
•Awareness of quality requirements
4
Compliance Check
•Adherence to contractual requirements
•Compliance with industry standards (ISO, ASME)
•Regulatory compliance
5
Risk Assessment
•Identification of potential risks
•Risk mitigation strategies
•Contingency planning

5. Tips for a Successful Supplier Quality Audit
Be Objective
Maintain impartiality and avoid personal biases throughout the audit process.
Communicate Clearly
Ensure clear communication with the supplier throughout the audit process.
Focus on Improvement
Emphasize collaboration and continuous improvement rather than merely finding faults.
Document Thoroughly
Keep detailed records of all findings and evidence to support audit conclusions.

6. Key Features of eAuditor Audits & Inspections
User Authentication & Roles
Secure login with role-based access for auditors, managers, and suppliers, ensuring
suppliers, ensuring appropriate permissions for each user type.
Customizable Checklists
Predefined and custom checklists based on audit standards, allowing flexibility for
flexibility for specific audit needs.
Data Collection & Documentation
Digital forms with photo and video capture capabilities to collect audit data and
data and attach evidence seamlessly.
Real-Time Data Entry & Syncing
Offline capability with automatic syncing once online, ensuring data is never lost
never lost and immediately accessible.
Reporting & Analysis
Generate instant reports, analyze data trends, and export in various formats like
PDF and Excel for comprehensive insights.
Action Tracking & Follow-Up
Track corrective actions with notification alerts and reminders for follow-up
actions and deadlines.

7. Conducting Audits with eAuditor
Preparation
Select eAuditor, configure with relevant checklists and user permissions, and review supplier information.
Pre-Audit Planning
Schedule the audit, notify the supplier, and prepare customized checklists based on audit objectives.
Conduct the Audit
Login securely, start the audit, document findings, and capture evidence using photos, videos, and notes.
Post-Audit Activities
Review collected data, generate comprehensive reports, and conduct closing meeting with supplier.
Follow-Up
Create action items, set reminders, and monitor implementation to verify corrective actions are effective.

8. Best Practices for Using eAuditor
Train Users
Ensure auditors and relevant
personnel are trained on how to use
use eAuditor effectively for optimal
optimal results.
Regular Updates
Keep the app updated with the latest
latest features and compliance
requirements to maintain
effectiveness.
Data Security
Ensure all data is stored securely and
and complies with data protection
protection regulations to maintain
maintain confidentiality.
Feedback Loop
Gather feedback from users to
improve the app's functionality and
and address any issues promptly.