Table Of Contents

If a document has been created using the styles and heading options (see ‘Styles and Formatting’ tutorial) an automatic table of contents can be created.

A table of contents allows a user to navigate through the document with greater ease and allows for increased accessibility.

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eLearning Accessibility and Inclusion
Table of Contents
Welcome to this Online Instant Presenter Tutorial.
Today’s tutorial provides an introduction to creating a Table of
Contents.

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Introduction.
Before we begin you can make this session
more interactive by starting Microsoft Word.
You can toggle between the Presentation
and Word by pressing the ‘Alt’ and ‘Tab’ keys on
your keyboard.

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Why use a table of contents?
Table of contents – good practice and academic
requirement.
There are a number of accessibility benefits.
Provides an easy to use source of reference.
Ease of navigation supports a range of users –
visually impaired, dyslexic etc.

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Getting Started.
To create a Table of Contents your document
must be properly structured using Styles and
Formatting.
Document Structure is a separate tutorial
provided by the RSC.
If you are unfamiliar with Styles and Heading a
short tutorial will follow.
Please let us know if you would like to arrange a
time to cover the in-depth Document Structure
tutorial.

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Getting started.

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1.Ensure the Styles and
Formatting Toolbar is
shown. If not select ‘View’
3.Now select ‘Toolbars’
3. Finally select ‘Formatting’.
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Styles and Formatting.

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1.From the ‘Style’ box in the
formatting menu you can
choose an appropriate
style for the structure of a
document.
6.Simply click or select
heading 1 from the ‘Style’
box.

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Styles and Formatting.

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1.Alternatively select
‘Format’ from the menu
bar.
3.On the drop down menu
select ‘Styles and
Formatting’.

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Styles and Formatting.

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1.The ‘Styles and
‘Formatting’ task pane
appears on the right hand
side of the document.
3.You can select the
Heading style by clicking or
selecting each of the
headings. The Ctrl + F1
keys will show and hide the
task pane.

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Styles and Formatting.

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1.The task pane can also be
set to float in the
document.
3.Type 4 lines text into your
Word document ensuring
that Heading 1, Heading 2
etc is selected for each line
of text.
4.You can also practice
changing each line of text
by placing the cursor at the
beginning of each line and
select a different heading.
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Styles and Formatting.

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1.You can change the
Heading style, font, size,
colour etc by selecting the
drop down arrow
underneath each Heading.
3.When the drop down menu
appears select ‘Select All
Instances’ of the text. This
will select all instance of
Heading 1, Heading 2 etc.
Why not try it yourself?

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Table of Contents.

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1.To begin select ‘Insert’
from the menu.
2.From the drop down menu
select ‘Reference’
3.When the sub menu
appears select ‘Index and
Tables’.
Please ensure you have a
correctly structured
document opened.
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Table of Contents.

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1.When the ‘Index and
Tables’ dialogue box
appears select the ‘Table
of Contents’ tab.
2.The ‘Tab Leader’ drop
down menu allows you to
edit the appearance of the
Table of Contents.
3.You can increase or
decrease the number of
levels’ depending on the
amount of headings etc.
4.You can also ‘Modify’ the
style of font.
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Table of Contents.

1.The final option is to select
‘Use hyperlinks instead of
page numbers’. This option
automatically generates a
hyperlinked Table of
Contents allowing the user
to navigate easily through
sections and pages.
2.Once you are happy with
the Format of your Table of
Contents select ‘OK’.
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Table of Contents.

1.Once the appropriate
options have been chosen
a Table of Contents will be
inserted into your
document.
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Table of Contents.

1.The Table of Contents has
been inserted as a field.
This can be automatically
updated, for example, if
you add additional pages
or headings.
2.To update the Table of
Contents right click
anywhere within the
contents section and select
‘Update Field’ from the
menu.
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Table of Contents.

1.The Table of Contents has
been inserted as a field.
This can be automatically
updated, for example, if
you add additional pages
or headings.
2.To update the Table of
Contents right click
anywhere within the
contents section and select
‘Update Field’ from the
menu.
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Try it out!
Now take some time to try it out for
yourself.
Try importing an existing document and
look at the styles and formatting contained
in the document.
Can you adjust the styles and formatting
to make it more accessible?
Try to amend the Headings by using the
‘Select All Instances’ and ‘Modify’.
Please let us know if you need help.