TEAM BUILDING IN EVENTS MANAGEMENTS .pptx

TEAM BUILDING EVENT MANAGEMENTS REQUIREMENTS

1. Add a short description ITEMS SUPPLIERS INCLUSIONS AMOUNT Venue Daisy’s Event’s Place Purok Aguinaldo Brgy. Entablado , Cabiao, Nueva Ecija 0917 590 3803 [email protected] 9 hours use Fully air-conditioned function hall inclusive for electrical fee 2 swimming pools Videoke Parking space for 70 cars Wifi access Shower area Big garden open space 15,000 Catering Greatparty Ideas San Antonio Nueva Ecija [email protected] 0927 047 5276 Full course lunch Buffet Table Chairs and tables 100 pax * 600 = 60,000 Styling 20,000 Pica-pica Biscuits, chips, chocolates, unlimited coffee, candies 10,000

2. Add a short description ITEMS SUPPLIERS INCLUSIONS AMOUNT Lights and Sounds PAUL AUDIO SOUNDS AND LIGHTS Purok 5, 264 Balante-Sta. Cruz Rd, Gapan City, 3105 Nueva Ecija 0905 555 0129 Basic Sound System Wireless microphones Projector 4,500 Photo Video Dream Image Photography Cabiao, Nueva Ecija 0922 290 2978 2 photographers 1 videographer Full HD video with cinematography Soft copy of enhanced photos and edited video in 16gb flash drive 45,000 Photobooth On the spot photo souvenir 1 photographer 3 ring lights, props, monitor Personalized print content Background Online photo gallery, USB cop of all photos 6,000 ,Souvenirs Charms Design Prints and Ads 168 Camino Drive San Nicolas, Gapan City, 3105 Nueva Ecija [phone] Printed souvenir shirts 15,000

3. Add a short description ITEMS SUPPLIERS INCLUSIONS AMOUNT Invitation DIY Digital invitation Certificates Printed Certificates on vellum board 100 pcs * 25 pesos = 2,500 Guest speaker certificate Photo frame printed certificate 200 Performers/Guest Speaker Miko Corral, CPA Sr. Unit Manager Inspirational Speech 10,000 Emcee Chiara Simplina (client) Crew Meal Before Event and after event 4 coordinators 3 event stylist 2 security personnel 3 photographers 1 videographer 2 assistant coordinators 15 pax * 240 pesos = 3,600

4. Add a short description Sub total P 191,800 Coordinator’s Fee 20% 38,360 Contigency Fund Flexible 19,840 Grand Total 250,000

5. RISK MANAGEMENT

6. Risk Solutions Weather-Related Risks Poor weather conditions affecting outdoor activities Have a contingency plan for indoor activities. Monitor weather forecasts closely and communicate any changes to participants in advance. Provide appropriate weather gear (e.g., raincoats, umbrellas) if necessary. Health and Safety Risks Accidents or injuries during physical activities. Conduct a thorough risk assessment before the event. Ensure that activities are suitable for all fitness levels. Have first aid kits and trained personnel on-site. Communicate safety guidelines clearly to all participants.

7. Risk Solutions Cultural and Sensitivity Risks Activities that might offend or exclude some team members. Choose inclusive activities that respect cultural and personal differences. Avoid activities that might be controversial or uncomfortable for some participants. Seek feedback from diverse team members during the planning stage. Logistical Risks Delays in transportation Arrange reliable transportation and have backup plans. Inspect venues in advance and ensure they meet requirements. Monitor weather forecasts and have contingency plans for outdoor events. Communicate detailed itineraries and logistical information to all participants.

8. Risk Solutions Unorganized Parking Space Parking Attendants: Employ parking attendants to manage the parking area efficiently, guiding drivers to available spots and optimizing space usage. Digital Signage: Use digital signage to direct participants to available parking areas or alternative options. Live Parking Updates: Provide real-time updates on parking availability through a dedicated event app or social media channels. Nearby Lots: Arrange for additional parking spaces in nearby lots, such as schools, businesses, or public parking areas. Parking Instructions: Send detailed parking instructions to participants in advance, including maps and alternative parking options.